Data Entry Specialist Urban Seniors Jobs Program (USJP)

Urban League of Essex County; Newark, Northern (NJ, KY); Hybrid; USD 25,000 - 28,000; Part time

Job summary

Urban League of Essex County seeks a part-time Data Entry Specialist for the Urban Seniors Jobs Program (USJP). The role focuses on accurate data entry into the GPMS database and Apricot360, collaborating with NUL staff and contractors to resolve data issues and ensure data integrity.

You will enter data daily/weekly for job seekers, generate reports, and maintain timely, accurate records. Moderate travel and strong Microsoft Office skills are expected.

Qualifications

• High school diploma required.
• Two to three years of experience delivering program services.
• Ability to learn new programs quickly.
• Ability to prioritize and complete multiple tasks; strong follow-through.
• Strong communication and organizational skills.
• Reliable access to a vehicle; some travel may be required.
• Proficiency with Microsoft Office and basic tech skills.

Responsibilities

• Enter job seeker information daily and/or weekly into the GPMS system.
• Track and generate reports to ensure data matches on file.
• Enter data into GPMS and Apricot360 accurately and promptly.
• Maintain data in Apricot360 as the organization’s internal database.
• Communicate issues/errors to Program Director and senior staff.
• Perform additional duties as assigned.

Skills

Microsoft Office

Data entry

Organizational skills

Communication skills

Detail oriented

Multitasking

Driver's license

Education

High school diploma

Tools

GPMS

Apricot360

Job description

Department: Urban Seniors Jobs Program (USJP)
Position: Part-Time Data Entry Specialist (Grantee Performance Management System-GMPS/Apricot360)
Location: 508 Central Avenue, Newark, NJ
Hours: Part-Time
Salary: $18 – $19 p/h
Reports To: Program Director
Position Posted: 8/6/26 until filled

Basic Functions:

The part-time Data Entry Specialist will ensure that the USJP department accurately and promptly enters data into the federally mandated database. The Data Entry Specialist will work with the staff of the National Urban League (NUL) as well as NUL’s independent contractor to identify and resolve data entry errors within the mandated database. Additionally, the specialist will be responsible for entering data into the Apricot360 database, the internal database of the Urban League of Essex County (ULEC).

Responsibilities:

• Responsible for entering information daily and/ or weekly for job seekers into the GPMS system.
• Responsible for tracking and generating reports to ensure information entered into the system matches the information on file for job seekers.
• Entering accurate and timely data into the GPMS database including but not limited to enrollment, host agency assignments, Individual Employment Plans (IEPs), dates, recertification information, follow-up information, and community service hours.
• Inputting and updating USJP data into ULEC’s internal database system, Apricot360.
• Maintaining regular and open communication with the Program Director and senior staff regarding issues/errors that are identified in both the GPMS and Apricot360 systems.
• Perform other duties as assigned.

Qualifications:

• Highschool diploma required.
• Two to three years of experience working in the delivery of program services.
• Strong candidate who must be enthusiastic, dedicated, and focused on providing high-quality support.
• The candidate must be able to prioritize and complete multiple tasks as well as follow-through on the tasks assigned.
• The ideal candidate will also be a highly motivated professional with organizational and communication skills.
• The candidate should have the ability to learn new programs quickly.
• Candidate should possess decision-making skills, be proactive, responsible, detail-oriented, and have great communication skills.
• Candidate should have a valid driver’s license and access to a reliable vehicle (some travel will be required).
• Candidate should be proficient in fundamental technology skills related to the position as well as Microsoft Office.

Equal Opportunity Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Americans With Disabilities Act (ADA):

The Urban League of Essex County (ULEC) will provide applicants and employees with reasonable
accommodation for disabilities or religious beliefs. If you require reasonable accommodation to complete the application process, please contact our HR Department at [phone] Ext 220

The Urban League of Essex County is an Affirative Action/ Equal Opportunity Employer.

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