Data Entry Specialist

Open Systems Technologies; Marlborough (MA); On-site; USD 54,000 - 75,000; Full time

Job summary

Open Systems Technologies in Marlborough, MA is seeking an Accounting professional to administer payments and perform general accounting and compliance tasks. You will review invoices, code expenses to Oracle, maintain Excel logs, and collaborate with vendors and internal teams to resolve discrepancies.

The role requires strong attention to detail, excellent communication, and the ability to manage a high-volume workload with independence.

Qualifications

• Business-related experience, preferably in a corporate setting for a large company.
• Detail-oriented is a must and critical.
• Excellent verbal and written communication skills.
• Ability to prioritize amongst a large workload.
• Payment processing experience preferred.
• Proficient with Excel and Microsoft Office products.
• Lucernex knowledge is a plus but not required.
• Working knowledge of DocuSign.
• Working knowledge of Oracle preferred.
• Ability to work with various contractors.
• Works independently with minimal guidance/supervision.

Responsibilities

• Reviews invoices for payment and processing.
• Reviews each line to decide upon proper coding and cross-references schedules.
• Identifies coding and pricing issues and resolves with vendors/internal teams.
• Maintains Payment and Tracking logs.
• Processes non-contractual and Special Project Invoices (~1,500).
• Processes Architecture & Engineering invoices (~700).
• Codes payments to Oracle accounts and corrects coding errors.
• Raises issues to management and suggests remediation.
• Maintains cost/spend logs by project/invoice.

Skills

Payment processing

Excel

Detail-oriented

Communication

Vendor coordination

Independent work

Microsoft Office

Oracle

DocuSign

Lucernex

Tools

Oracle

Lucernex

DocuSign

Job description

Administers payments; performs general Accounting and Compliance Functions (examples: invoice processing, account coding, systemic entries, and compliance testing). Maintains MS Excel logs timely and accurately.

Responsibilities:

• Reviews invoices for payment and processing
• Reviews each line to decide upon proper coding. Requires cross-referencing multiple department project schedules as sources.
• Identifies coding and pricing issues (such as incorrect project types and duplicate invoices) and works with vendor and/or internal teams to resolve.
• Maintains Payment and Tracking logs
• Processes non-contractual and Special Project Invoices (~1,500 invoices)
• Processes Architecture & Engineering (A&E invoices ~700 Invoices)
• Using independent discretion, codes payments to Oracle accounts and corrects coding errors. Utilizes departmental reference materials including project reports, accounting sources and institutional knowledge gained through years of experience.
• Raises potential issues to management. Makes recommendations based on past experiences to solution or develop processes to remediate.
• For assigned areas, maintains logs that track costs and spend by project / invoice.

Qualifications:

• Business-related experience, preferably in a corporate setting for a large company
• Detail-oriented is a must and critical
• Excellent verbal and written communication skills
• Ability to prioritize amongst a large workload
• Payment processing experience preferred
• Proficient with Excel and Microsoft Office products
• Lucernex knowledge is a plus but not required
• Working knowledge of DocuSign
• Working knowledge of Oracle preferred
• Ability to work with various contractors
• Works independently with minimal guidance/supervision