Accounts Payable/ Finance Operation Admin II

Mindlance; North Wales (Montgomery County); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading recruiting firm is seeking an Accounts Payable/Finance Operation Admin II for a contract role in Montgomery County, North Wales. This position requires a minimum of four years of Accounts Payable experience and one year of auditing experience. Key responsibilities include preparing and processing invoices, auditing, and ensuring timely payments. Proficiency in Word and Excel is necessary, and familiarity with Oracle is preferred. This is a contract role with a duration of 6+ months and possible extension.

Qualifications

• Minimum four years of Accounts Payable experience.
• 1 year of auditing experience.
• Proficiency in Word and Excel is required.

Responsibilities

• Prepare and verify invoices in Oracle or JD Edwards.
• Process invoices matching them with purchase orders.
• Audit invoices and ensure timely payment processing.
• Assist departments with payment questions.

Skills

Proficiency in Word

Proficiency in Excel

Accounts Payable experience

Auditing experience

Education

High School Diploma or equivalent

Tools

Oracle

JD Edwards

Job description

Accounts Payable/ Finance Operation Admin II

Contract

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at http://www.mindlance.com.

Duration: 6 + Months (Possible Of Extension)

1. Prepare invoices for entry into Oracle or JD Edwards Payables: Obtaining and verifying invoice approvals, verifying Supplier information and validating distribution codes using the GL chart of accounts.
2. Process invoices into Oracle or JD Edwarrds Payables: matching purchase orders in Oracle or JD Edwards, entering Non PO invoices, calculating correct Sales and Use taxes, verifying payment status, validating invoices to make them available for payment and balancing the invoice register to the entered invoices.
3. Process invoices into Image Now or manually: audit invoices, match to purchase orders for indexing. If applicable enter Sales and Use taxes and Freight charges, verify appropriate approver and approval level. Route to Oracle or JD Edwards for payment processing.
4. Scan invoices: scanning of all invoices in their entirety in a timely fashion. All images must also be checked for clarity.
5. Analyze Exceptions: auditing tax codes, working with the Buyers and requisitioners to correct matching price and quantity errors, working with the Receiving Dept. to correct receiving errors, investigating invoices on hold by reviewing the On Hold Report and working with Buyers and Requisitioners to resolve these items.
6. Customer Service: assisting other departments within the company with payment questions as well as working with Suppliers to ensure accurate and timely payments. This also includes the proper use of professional phone and email etiquette as well as appropriate face to face interaction.
7. Meeting Month End Deadlines: timeliness of all invoices entered for each of the 2 month end cutoffs, timeliness of invoices scanned before end of cutoff day, awareness of when the cutoffs are and planning accordingly to ensure all work is completed before the cutoff.
8. Follow company Safety, Health, and Environmental policies and procedures.
9. Other duties, as assigned, or as business needs require.

Education Required: High School Diploma or equivalent

Experience Required: Minimum four years Accounts Payable experience and 1 year auditing experience

Experience Preferred: Specialized or Technical Knowledge Licenses, Certifications needed: Proficiency in Word, Excel required; Oracle preferred