Data Entry - Lab Operations- Night Shift

Vanta Diagnostics LLC; Tampa (FL); On-site; USD 51,577,000 - 54,443,000; Full time

Benefits offered by this job

401(k) plan with company match

Paid time off

Health, dental, and vision coverage

Retirement programs

Job summary

Vanta Diagnostics LLC in Tampa is seeking a Data Entry Clerk for an overnight schedule. You will enter patient, physician, specimen, and billing data into the LIS, ensuring accuracy and HIPAA compliance. The role supports laboratory operations with strong attention to detail and reliability.

Ideal candidates have a high school diploma, clerical experience, and familiarity with LIS/EMR systems. The position offers an overnight shift Mon-Fri with competitive hourly pay and benefits.

Qualifications

• High school diploma or equivalent.
• Experience in clerical/administrative, medical billing, or data processing.
• Experience with LIS or EMR systems.
• Typing speed of at least 60 WPM.
• Strong spelling, grammar, and punctuation.
• Ability to maintain HIPAA/privacy compliance.
• Excellent organizational and time management skills.
• Detail-oriented with accuracy.

Responsibilities

• Enter patient demographics, physician, insurance and billing data into LIS.
• Maintain accuracy and productivity per quality standards.
• Review requisitions and contact providers for missing information.
• Interpret specimen site descriptions and diagnoses to categorize data.
• Determine specimen topography and related data.
• Prepare, complete, and maintain paperwork, reports, and documentation.
• Provide backup for specimen receiving and other clerical tasks.
• Follow lab safety policies and regulatory requirements.
• Maintain confidentiality per HIPAA.

Skills

Typing 60 wpm

Data entry

Attention to detail

HIPAA compliance

Medical terminology

Education

High school diploma or equivalent

Tools

LIS (Laboratory Information System)

MS Office

Job description

Vanta Diagnostics is a rapidly growing, CAP- and CLIA-certified national laboratory delivering targeted molecular diagnostics designed to improve both clinical and economic outcomes. Our work empowers healthcare providers with actionable insights that support better decision-making and provide therapies that truly change patients’ lives. Known for our industry-leading turnaround times, we ensure results move quickly from the lab to the provider.

We are looking for a dynamic Data Entry clerk in our Tampa lab location. This role is an overnight role with hours being either 10p.m - 6a.m. OR 4a.m. - 12 p.m. Monday through Friday.

The Data Entry Specialist is responsible for accurately entering patient, physician, specimen, and billing information into the Laboratory Information System (LIS) to support timely and accurate laboratory operations. This role requires strong attention to detail, the ability to interpret clinical information, and a commitment to maintaining data integrity and compliance with laboratory procedures.

• Accurately enter patient demographics, referring physician information, insurance and billing details, and other required data into the Laboratory Information System (LIS).
• Maintain a high level of accuracy and productivity while performing data entry functions in accordance with laboratory quality standards and established error-rate expectations.
• Review requisitions for completeness and contact physicians' offices or other healthcare providers to obtain missing or unclear information.
• Interpret specimen site descriptions, clinical impressions, diagnoses, and related documentation to accurately enter and categorize information within the LIS.
• Determine and assign appropriate specimen topography and other relevant laboratory data.
• Prepare, complete, and maintain required paperwork, reports, and supporting documentation.
• Provide backup support for specimen receiving and other clerical or administrative functions as needed to ensure efficient laboratory operations.
• Follow all laboratory safety policies, procedures, and regulatory requirements to maintain a safe working environment.
• Maintain confidentiality of patient information and comply with all applicable HIPAA and privacy regulations.

• High school diploma or equivalent.
• Previous experience in a clerical, administrative, medical billing, healthcare, laboratory, or data processing environment.
• Experience working with laboratory information systems or electronic medical records.
• Basic computer operations and word processing applications.
• Medical terminology.
• Human anatomy and physiology.
• Quality assurance, client service, and laboratory safety practices.
• Data processing and billing principles and techniques.
• Proficient in operating a personal computer and standard office software applications.
• Typing proficiency of at least 60 words per minute.
• Strong spelling, grammar, and punctuation skills.
• Ability to operate standard office equipment, including copiers, scanners, calculators, multi-line telephone systems, and fax equipment.
• Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Ability to understand, interpret, and follow detailed instructions, procedures, and specifications.
• Strong attention to detail and commitment to accuracy.

The hourly rate for the role is $18-$19/hour.

• benefitsoffered includequalified retirement programs
• paid time off (i.e., vacation, holiday, and leaves)
• a 401(K) plan and company match
• health, dental, and visioncoverage in accordance with the terms of the applicable plans

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.