Data Entry & Document Processing Specialist

Landstar; Rockford (IL); Hybrid; USD 21,000 - 25,000; Full time

Job summary

Landstar is seeking a Document Processing Specialist in Rockford, IL. Hybrid schedule and a starting hourly rate between $15.25 and $18.00, based on experience.

The role involves scanning, verifying, and encoding documents, researching issues, and ensuring timely carrier settlements. Typical duties include auditing trip and settlement data, data entry from invoices, and maintaining production reports in Excel.

Qualifications

• Basic Excel fundamentals; ability to update current Excel documents accurately.
• Ability to work independently in a fast-paced environment.
• Excellent multi-tasking and organizational skills.
• Ability to efficiently review, analyze, and verify information with a high degree of accuracy.
• Good oral and written communication skills.
• Professional demeanor.
• Ability to work under pressure, meet deadlines, and handle competing demands.

Responsibilities

• Audit and/or research trip and settlement information to ensure that information on trip paperwork matches information in the system.
• Verify and enter specific information from invoices while indexing to ultimately release carrier/vendor settlements.
• Forward discrepancies to appropriate departments.
• Scan and encode documents, verifying legibility/making enhancements when necessary, according to numerous internal and external requirements.
• Maintain daily production reports in Excel to provide information for departmental measurements.
• Other duties as assigned.

Skills

Excel basics

Independent worker

Multitasking

Accuracy & verification

Communication skills

Professional demeanor

Under pressure

Education

High School diploma or GED

Tools

Excel

Job description

What is Landstar?

Landstar stands for safe, secure and reliable transportation services delivered by our unique network of small business owners. Independent agents and capacity providers operating under the Landstar umbrella enjoy the strength and support of one of the industry's most stable and successful companies. Our network of independent entrepreneurs provide customers with personalized service at the local level with the global reach and resources of a multi-billion dollar company.

Location: Hybrid, Rockford

Schedule: Monday - Friday, 8:30 am - 5:00 pm

Salary range: $15.25 - $18.00, depending on experience

What work will you perform?

As a Document Processing Specialist, you will ensure that hard copy and electronically received documents are accurately scanned, verified, encoded, and routed to the appropriate departments each day. You will also research and resolve documentation issues to help prevent delays in the final billing and settlement process, playing an important role in keeping business operations running smoothly. Your exceptional attention to detail, the ability to maintain accuracy while working at a fast pace, and a commitment to continuous learning will make you a success in this position. If you enjoy detail-oriented work, thrive in a structured environment, and take pride in accuracy, this role offers a strong foundation for long-term career growth.

Essential Responsibilities:

• Audit and/or research trip and settlement information to ensure that information on trip paperwork matches information in the system
• Verify and enter specific information from invoices while indexing to ultimately release carrier/vendor settlements
• Forward discrepancies to appropriate departments
• Scan and encode documents, verifying legibility/making enhancements when necessary, according to numerous internal and external requirements
• Maintain daily production reports in Excel to provide information for departmental measurements
• Other duties as assigned

Minimum Experience and Qualifications:

• High School diploma or GED required

Preferred Experience and Qualifications:

• 6 months of data entry or clerical responsibilities

Knowledge, Skills, and Abilities:

• Basic Excel fundamentals; ability to update current Excel documents accurately
• Ability to work independently in a fast-paced environment
• Excellent multi-tasking and organizational skills
• Ability to efficiently review, analyze, and verify information with a high degree of accuracy.
• Good oral and written communication skills
• Professional demeanor
• Ability to work under pressure, meet deadlines, and handle competing demands

This job posting is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Why work at Landstar?

Landstar is seeking hard-working and dedicated employees committed to exceeding the expectations of those we serve. We employ a highly diverse workforce and welcome employees from all cultures and backgrounds to our team.

Our workplace culture is second-to-none. Landstar provides a safe and professional work environment in which to thrive and grow. We offer competitive compensation, robust benefit plans including affordable medical plans, employer 401(k) match, paid time off, tuition assistance and much more.

If you want to be part of a top-notch transportation company with an emphasis on safety, service, teamwork, and dedication then Landstar is the place for you!

Landstar is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin or any other characteristic protected by federal, state or local laws. Landstar will provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should send an e-mail to [e-mail].

Privacy Policy

Landstar uses application information only for employment related purposes, including background investigations and regulatory compliance. Landstar will not disclose the information to any other person or entity, unless compelled by force of law. Landstar stores your application information on computers operated by Ceridian. This on-line application software is provided by Ceridian under an agreement which specifies that Ceridian will not disclose or make any use of application information stored on its secure servers.