Data Entry Coordinator

Aston Carter; United States; Remote; USD 41,000 - 62,000; Full time

Job summary

Aston Carter is seeking a Data Entry Coordinator / Digital Asset & Web Content Coordinator for a remote, contract role focused on migrating and organizing ~4,500 digital assets for a major website redesign. You will review, rename, metadata-tag, and document assets, ensuring accessibility and proper categorization.

You’ll work with WordPress and CMS tools, maintain Excel-based progress tracking, and collaborate with a small communications team to ensure accurate content migration and QA

Qualifications

• Experience in data entry, content administration, or records management.
• Experience with WordPress or another CMS.
• Familiarity with image accessibility and creating ALT text.
• Proficiency in Excel for data entry, sorting, filtering, and tracking large datasets.
• Proficient in Microsoft Office applications (Outlook, Teams, SharePoint).
• Strong organizational skills with attention to detail for large content volumes.
• Ability to work independently in a remote environment.
• Strong written communication for documenting processes and metadata.
• Typing speed of at least 40 words per minute (per typing test).
• Experience with website redesign or content migration projects.
• Experience managing large digital asset libraries.

Responsibilities

• Support content migration by auditing and preparing assets for transfer.
• Review, organize, and categorize thousands of digital assets per structure.
• Rename files and write clear, consistent metadata.
• Create and update descriptive ALT text for visual assets.
• Maintain progress tracking and data entry in Excel.
• Identify assets to retain, archive, update, or remove.
• Document media library structure to aid future management.
• Work with WordPress or similar CMS to manage content.
• Collaborate with communications team to ensure proper labeling.
• Perform quality assurance checks for data consistency and accuracy.

Skills

WordPress / CMS proficiency

Excel (data entry, sorting, filtering)

Metadata & taxonomy

Image accessibility & ALT text

Remote work productivity

Typing speed 40 wpm

Content migration support

Documentation & reporting

Tools

WordPress

SharePoint

Outlook

Teams

Job description

Job Title: Data Entry Coordinator / Digital Asset & Web Content Coordinator

Job Description

This contract role offers an opportunity to support a major website redesign by coordinating digital assets and web content for migration to a new platform. The Data Entry Coordinator / Digital Asset & Web Content Coordinator will review, organize, and prepare approximately 4,500 digital assets, ensuring accurate file naming, metadata, accessibility compliance, and thorough documentation. This position is ideal for someone who enjoys meticulous data work, content organization, and collaborating with a small communications team in a remote environment.

Responsibilities

• Support a comprehensive review and audit of existing website content and digital assets to enable a smooth content migration for a website redesign project.
• Review, organize, and categorize a large volume of digital assets, including images, videos, PDFs, and other content files, according to established structures.
• Rename files and write clear, consistent metadata in alignment with defined naming conventions and organizational standards.
• Create and update descriptive alt-text for visual assets to meet image accessibility requirements and improve user experience.
• Maintain detailed tracking documentation and progress reports using Microsoft Excel, ensuring accurate data entry, sorting, filtering, and status updates.
• Assist in identifying which assets should be retained, archived, updated, or removed as part of the content migration process.
• Document the organization and structure of the media library to support future website management and ongoing content maintenance.
• Work within and/or alongside WordPress and related content management tools to review, manage, and update website content.
• Collaborate closely with members of the communications team to ensure all assets are properly organized, labeled, and ready for migration.
• Perform quality assurance reviews of content records to verify consistency, accuracy, completeness, and adherence to standards.
• Apply information architecture, metadata, taxonomy, and file organization best practices when structuring content and digital assets.
• Communicate progress, issues, and recommendations clearly to team members, contributing to efficient project execution.

Essential Skills

• Experience in data entry, content administration, records management, digital asset management, or related administrative support functions.
• Experience working within WordPress or another Content Management System (CMS).
• Familiarity with image accessibility standards and the creation of accurate, descriptive ALT text.
• Proficiency in Microsoft Excel, including data entry, sorting, filtering, and tracking large datasets.
• Proficiency with Microsoft Office applications, including Outlook, Teams, and SharePoint.
• Strong organizational skills with exceptional attention to detail when handling large volumes of content and files.
• Ability to work independently while maintaining high levels of productivity and accuracy in a remote environment.
• Strong written communication skills for documenting processes, writing metadata, and collaborating with team members.
• Ability to type at a minimum speed of 40 words per minute, as verified by a typing test.
• Experience supporting website redesign or content migration projects.
• Experience managing large digital asset libraries.

Work Environment

This is a remote role based in the United States, with a preference for candidates in the DC/Metro area. A full-time schedule of around 40 hours per week is preferred, although part-time arrangements may be considered. The work environment offers flexible scheduling, provided there is substantial overlap with the teams core business hours of 9:00 AM to 5:00 PM Eastern Time. You will collaborate with a communications team of four, primarily using Microsoft Teams, Outlook, SharePoint, and WordPress or similar content management tools. The role is fully remote.

Job Type & Location

This is a Contract position based out of Bethesda, MD.

Pay and Benefits

The pay range for this position is $30.00 - $45.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefitsavailable for this temporary role may include the following:Medical, dental & visionCritical Illness, Accident, and Hospital401(k) Retirement Plan Pre-tax and Roth post-tax contributions availableLife Insurance (Voluntary Life & AD&D for the employee and dependents)Short and long-term disabilityHealth Spending Account (HSA)Transportation benefitsEmployee Assistance ProgramTime Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Bethesda, MD.

Application Deadline

This position is anticipated to close on Nov 4, 2026.

Workplace Type

This is a fully remote position.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.