Data Entry Clerk

City of Montclair; California (MO); On-site; USD 20,664 - 30,307; Part time

Job summary

City of Montclair Police Department is seeking a non-sworn, part-time clerical worker. The role involves 25-30 hours per week with no fringe benefits, performing data entry, typing police reports, filing, and related duties in a busy office setting.

Responsibilities include transcribing reports, reviewing citations for accuracy, processing records, handling phones, and liaising with the courts about citations.

Qualifications

• Graduation from high school or GED is required.
• Previous clerical experience is highly desirable.
• Knowledge of correct English usage and filing methods.

Responsibilities

• Perform clerical and filing duties of moderate difficulty.
• Data entry and typing police reports; transcribe reports.
• Review citations and documents for accuracy and file records.
• Answer telephones and operate standard office equipment.
• Serve as liaison with the courts regarding citation processing; maintain confidentiality.

Skills

Typing 35 WPM

Office equipment operation

Detail-oriented

Teamwork

Confidentiality

Education

High school diploma or GED

Tools

Office equipment

Job description

This is a non-sworn, part-time position assigned to the Police Department working 25-30 hours per week with no fringe benefits. Under general supervision performs clerical and filing duties of moderate difficulty; performs data entry; types police reports; and performs related duties as required.

Uses computer to perform data entry and data base searches; classifies and files reports and citations; transcribes police reports; reviews citations and other documents for accuracy; sorts and processes citations and necessary correction documents; places records in numerical order; acts as liaison with the courts regarding citation processing; answers telephones; operates various office equipment, including, but not limited to, computer, fax, photocopier, and shredder; and performs other duties as assigned.

Knowledge of

• Correct English usage, including punctuation and spelling
• filing and record keeping methods
• word processing/computer equipment
• and general office practices and procedures

Skills/Abilities to:

• type 35 net WPM
• operate standard and specialized office and duplicating equipment
• work cooperatively with others
• determine and apply procedures for handling unique problems
• work under established procedures and effectively perform detail-oriented work
• work rapidly and accurately with names, numbers, codes, and symbols
• exercise good judgment with a memory for details
• and recognize and keep information confidential

EDUCATION AND EXPERIENCE

Graduation from high school or G.E.D. required. Previous experience in the above duties is highly desirable.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; to operate a motor vehicle; to visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. May be exposed to outside weather conditions, including heat, cold, wind, rain, and other conditions. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 50 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.