Data Entry Clerk

Dobmeier Janitorial Equipment & Supplies Outl; Buffalo (NY); On-site; USD 40,000 - 50,000; Full time

Job summary

Dobmeier Janitorial Equipment & Supplies Outlet in Buffalo, NY seeks a full-time data entry administrator to manage data across platforms and ERP systems while delivering high-quality customer service. You will input orders, verify data accuracy, and support office operations in a fast-paced environment.

The role requires proficiency in Excel, Windows OS, and ERP training. You will interact with store staff, sales teams, and customers, maintaining professionalism and accuracy throughout daily

Qualifications

• Excellent data entry skills with high accuracy.
• Proficient in Microsoft Windows & Office.
• Willingness to learn ERP system and maintain data integrity.
• Good verbal and written communication abilities.

Responsibilities

• Attend to on-time attendance and professional conduct.
• Protect confidential business information at all times.
• Review data for deficiencies and perform entry, transcription, and verification.
• Enter data into Excel, analyze with advanced functions, and organize files.
• Input and upload data into ERP system with accuracy.
• Verify data by reviewing, correcting, deleting or reentering entries.
• Maintain ERP database, remove duplicates and outdated records.
• Keep accurate records and document work processes.
• Support filing, documentation, and office-record management.
• Assist with basic math for data processing and reporting.
• Support team with clerical tasks to ensure smooth operations.
• Operate office equipment (printer, scanner, photocopier, fax, PC).
• Maintain printer supplies and address malfunctioning equipment.

Skills

Data entry

Microsoft Excel

ERP systems

Customer service

Typing speed

Windows OS

Office suite

Time management

Education

High school diploma or equivalent

Tools

ERP system

Databases

Microsoft Excel

Office suite

Job description

Job Description

This is a Full-Time (Monday-Friday) position, located at our Office and Store in the North Buffalo/Tonawanda, NY area. Employee reports to the VP of Operations. This role involves accurately inputting and managing data across various platforms, ensuring data integrity, and supporting administrative functions. The ideal candidate will possess strong computer skills, proficiency with databases and ERP systems, and excellent organizational abilities to contribute effectively to our operations. The successful candidate will be required to interact with store staff, salesmen, and customers - so, you will be expected to provide high-quality customer service by maintaining a positive, empathetic, and professional attitude toward customers and colleagues at all times.

Job Responsibilites

• Regular & reliable on-time attendance
• Ensure the confidentiality and security of our sensitive business information at all times.
• Review raw data for deficiencies and correct any errors and perform data entry tasks including order entry, transcription, and data verification.
• Efficiently enter data into Microsoft Excel spreadsheets, use advanced Excel functions to analyze and organize the data, and maintain the files.
• Efficiently enter and upload data into our ERP system database with accuracy and attention to detail.
• Verify entered data by reviewing, correcting, deleting, or reentering data.
• Maintain our ERP system database by verifying data and removing or editing outdated, incorrect, or duplicate data.
• Maintain accurate records and document work processes.
• Support administrative functions such as filing, organizing documents, and managing office records
• Assist with basic math calculations related to data processing and reporting.
• Support team members with clerical tasks to facilitate smooth office operations.
• Operate office machines, such as photocopiers, printers, scanners, fax machines, voice mail systems, and personal computers running Microsoft Office and our ERP system.
• Maintain supplies in printers and attend to malfunctioning office equipment when necessary.

Job Requirements

• Must Have Ability to speak comprehensibly, hear effectively, read efficiently, write clearly, and perform basic math.
• Must Be Authorized To Work In The USA
• Must be very proficient with Microsoft Windows & Office, and capable of learning to use our ERP System (training will be given).
• Must be able to type words and numbers quickly and accurately – this will be tested!
• Must Always Be neat and tidy, polite and well presented, dependable, organized, and team oriented.
• Must be able to maintain composure at all times, especially when dealing with frustrated customers.
• Must have strong time-management skills and be able to multi-task during busy periods.
• Must Have Ability to effectively understand and present information to customers and colleagues.
• Must have a “can-do attitude” be comfortable learning new technology, and be willing to go “above and beyond” your assigned tasks in order to cope with customer requirements.
• Excellent proficiency in data entry is an absolute necessity, prior office experience and expertise with advanced Excel functions are preferred.