Data Entry/Billing Specialist

Midwest Alarm Services; Davenport (IA); On-site; USD 42,000 - 54,000; Full time

Job summary

Midwest Alarm Services is seeking a billing-focused professional to enter and maintain data for work orders, contracts, and job files, and to prepare AIA-style billing documentation for construction projects. You will manage invoices and lien waivers through contractor portals, ensuring timely submissions and accurate payment processing.

The role requires meticulous data handling, adherence to contract terms, and collaboration with customers and internal teams to support month-end close and

Qualifications

• Proven accuracy in data entry and record-keeping.
• Experience with billing processes and invoicing.
• Attention to detail in contract and job data.

Responsibilities

• Enter and maintain accurate data for work orders, contracts, and job files in the company’s systems.
• Review, approve, process and date customer agreements.
• Prepare AIA billing documentation for projects, including schedules of values and change orders.
• Submit and manage progress billings, invoices, lien waivers, and supporting docs through portals.
• Track submittal status in billing portals and follow up to ensure timely payment.
• Ensure billing aligns with contract terms and customer requirements.
• Review customer and job information at job completion for accuracy.
• Assist with month-end billing close, reporting, and audit support.

Skills

Data entry

Billing/invoicing

Documentation

Job description

Midwest Alarm Services was founded in 1950 in Des Moines, Iowa. Per Mar Security Services acquired Midwest Alarm Services in 1998. Today, Midwest Alarm Services has 15 locations throughout the Midwest and is one of the largest Notifier Distributors in North America. We are a leading life safety company dedicated to providing top-notch fire alarm and life safety solutions across multiple locations. With a strong commitment to protecting lives and property, we pride ourselves on delivering exceptional customer service and maintaining the highest standards in safety and compliance.

Midwest Alarm Services was founded in 1950 in Des Moines, Iowa. Per Mar Security Services acquired Midwest Alarm Services in 1998. Today, Midwest Alarm Services has 15 locations throughout the Midwest and is one of the largest Notifier Distributors in North America. We are a leading life safety company dedicated to providing top-notch fire alarm and life safety solutions across multiple locations. With a strong commitment to protecting lives and property, we pride ourselves on delivering exceptional customer service and maintaining the highest standards in safety and compliance.
Our experts primarily work with contractors, building owners, property managers, and facilities directors to design and implement reliable life safety solutions.
Equal Employment Opportunity Employer / Veterans / Disabled

Job Skills / Requirements

This role is responsible for entering and maintaining accurate job, contract, inspection data, and for preparing and processing customer billing – including standard invoicing, recurring inspection/monitoring billing, and AIA-style progress billing.

Essential Functions And Responsibilities

• Enter and maintain accurate data for work orders, contracts, and job files in the company's operations/accounting system.
• Review, approve, process and date agreements for customers.
• Prepare AIA billing documentation for construction and installation projects, including schedule of values, percentage of completion, retainage calculations, and approved change orders.
• Submit and manage progress billings, invoices, lien waivers, and supporting documentation through general contractor and customer billing portals.
• Track submittal status within each billing portal, respond to rejections or documentation requests, and follow up to ensure timely approval and payment.
• Ensure billing practices align with contract terms and customer requirements.
• Review all customer information and job information at the completion of each job to ensure accuracy.
• Assist with month-end billing close, reporting, and audit support.