Data Entry and Support Specialist

Illinois Peace Project; Chicago, Northern (IL, KY); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Life insurance

401K plan

Job summary

Institute for Nonviolence Chicago is seeking a Data Entry and Support Specialist to ensure accurate data collection, analysis, and reporting across programs. You will support frontline staff, maintain data quality, and communicate across departments in a fast-paced nonprofit environment.

Responsibilities include inputting data into internal databases, training staff on data procedures, and helping develop surveys and reports for funders.

Qualifications

• Bachelor's degree in Data Science, Computer Science, and/or equivalent work experience.
• Proficiency in Excel, including data cleaning and maintenance tasks.
• Familiarity with desktop and cloud-based file management systems (OneDrive, Google Drive).
• Strong attention to detail and effective time management skills.
• Excellent verbal and written communication skills.
• Capacity to problem-solve within a fast-paced environment while maintaining collaborative relationships.
• Demonstrated ability to work autonomously as well as part of a team.
• High degree of integrity and respect for confidentiality.

Responsibilities

• Accurately input data into INVC's internal database and other relevant platforms.
• Provide training and support to staff members on data entry procedures.
• Aid in communication between the Data Department and programmatic staff.
• Assist in the creation of information tools, such as surveys and training materials.
• Support in the preparation of monthly reports for funding partners.
• Collaborate with team members to address emerging needs and challenges.

Skills

Excel data cleaning

Verbal and written communication

Attention to detail

Time management

Autonomous and collaborative work

Education

Bachelor's degree in Data Science or Computer Science

Tools

OneDrive

Google Drive

CiviCore

Apricot

RedCap

Salesforce

VAN

Job description

INSTITUTE FOR NONVIOLENCE CHICAGO

POSITION TITLE:

Data Entry and Support Specialist

REPORTS TO:

Data Manager

The Institute for Nonviolence Chicago's mission is to end the cycle of gun violence in Chicago using Dr. Martin Luther King, Jr.'s principles and teachings of nonviolence. Informed by a philosophy of nonviolence, Nonviolence Chicago will establish caring and sustained relationships with participants engaged in the cycle of violence. We will emphasize partnerships with community members, leaders, social service providers, and local law enforcement to reduce community levels of violence. We will help create a safer, healthier environment for young adults, youth, and their families. These general approaches will be specifically addressed using five major methods: Community Violence Intervention (CVI) / Street Outreach, Individualized Service Provision, Victim Support Services, Behavioral Health and Nonviolence Training.

POSITION OVERVIEW:

Reporting to the Data Manager, the Data Entry and Support Specialist plays a critical role in ensuring the accuracy and effectiveness of our data collection, analysis, and reporting processes. This position requires a blend of technical proficiency and interpersonal skills to support our frontline staff and maintain strong communication across various departments. The Specialist is an integral member of the data team, responsible for maintaining the safety, accuracy, and completeness of program data, helping to manage and organize program data flows and helping to foster digital and data literacy among front-line staff. The ideal candidate for this position thrives in a dynamic environment and is committed to making a meaningful difference.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES:

• Accurately input data into INVC's internal database and other relevant platforms
• Provide training and support to staff members on data entry procedures
• Aid in communication between the Data Department and programmatic staff
• Assist in the creation of additional information tools, such as surveys and training materials
• Support in the preparation of monthly reports for our funding partners
• Collaborate with team members to address emerging needs and challenges

QUALIFICATIONS:

• Bachelor's degree in Data Science, Computer Science, and/or equivalent work experience
• Proficiency in Excel, including data cleaning and maintenance tasks
• Familiarity with desktop and cloud-based file management systems (e.g. OneDrive, Google Drive)
• Strong attention to detail and effective time management skills
• Excellent verbal and written communication skills
• Capacity to problem-solve within a fast-paced environment while maintaining collaborative relationships
• Demonstrated ability to work autonomously as well as part of a team
• High degree of integrity and absolute respect for confidentiality

Preferred:

• Familiarity with Chicago neighborhoods and the fundamental drivers of violence
• Experience with database or client tracking systems (e.g. CiviCore, Apricot, RedCap, Salesforce, VAN)
• Previous exposure to handling confidential or sensitive information
• Background in violence prevention, community-based organizations, or nonprofits

SALARY/BENEFITS:

Compensation is commensurate with years of related experience, position requirements, and candidate qualifications. The average salary for the position is $50,000 - $55,000.

Institute for Nonviolence Chicago puts our people first with a top-of-the-line benefits package. Competitive benefits package available, including Health, Life, and 401K.

Institute for Nonviolence Chicago -- EEO Statement

Institute for Nonviolence Chicago provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Institute for Nonviolence Chicago complies with applicable state and local laws governing nondiscrimination in employment in every location in which the organization has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.