Data Coordinator - Medical Records

Catholic Health Services; Melville (NY); On-site; USD 36,000 - 41,000; Full time

Job summary

Catholic Health in Melville, NY, seeks an HIM Data Coordinator to maintain EMPI integrity, prepare data for insurance audits, and handle release of information for regulatory requests.

The role requires evaluating medical records, coordinating with the EMPI team, and ensuring timely SPARCS submissions while adhering to confidentiality and regulatory standards.

Qualifications

• Completes annual education requirements.
• Maintains regulatory requirements, including all federal, state, local rules and accrediting standards.
• Maintains patient confidentiality at all times.
• Minimum educational level of Associate Degree; Bachelor's degree strongly preferred.
• 2+ years of hospital experience preferred.
• Excellent communication skills, both written and verbal.
• Excellent computer skills; proficient with electronic health record systems.
• Experience in Excel.
• Previous SPARCS experience preferred.
• Ability to lift 20 pounds and sit for long periods.

Responsibilities

• Prepares Medical Records in the Electronic record system to be released to regulatory and other requestors.
• Prepares Medical Records for insurance audits requiring data analysis prior to submission.
• Works with HIM supervisor on data entry or processing projects.
• Revises admit and discharge dates as needed.
• Collaborates with the EMPI team on chart correction.
• Processes cancelled cases and addresses room and bed charges.
• Coordinates Master Patient Index corrections (merges).
• Prepares medical records for performance improvement studies and service committees.
• Ensures timely SPARCS submission and coordinates corrections.
• Willingly accepts additional assignments; supports a culture of safety and quality.

Skills

Communication skills

Confidentiality

Education

Associate Degree

Bachelor's Degree preferred

Tools

Excel

Electronic health record systems

SPARCS

Job description

Overview

Catholic Health is one of Long Island’s finest health and human services agencies. Our health system has over 16,000 employees, six acute care hospitals, three nursing homes, a home health service, hospice and a network of physician practices across the island.

At Catholic Health, our primary focus is the way we treat and serve our communities. We work collaboratively to provide compassionate care and utilize evidence based practice to improve outcomes – to every patient, every time.

We are committed to caring for Long Island. Be a part of our team of healthcare heroes and discover why Catholic Health was named Long Island's Top Workplace!

Job Details

The HIM Data Coordinator is responsible for EMPI integrity/Chart Correction, Insurance Audit Preparation, Release of Information for Regulatory Requestors, timely and accurate SPARCS submission.

The Data Coordinator Demonstrates Competency in the Following Areas:

• Prepares Medical Records in the Electronic record system to be released to regulatory and other requestors.


• Prepares Medical Records for insurance audits that require specific data analysis and review prior to submission.


• Works with the HIM supervisor on any projects requiring data entry or processing as required.


• Revises admit and discharge dates when necessary


• Works with the EMPI team on chart correction.


• Processes cancelled cases and addresses room and bed charges.


• Coordinates Master Patient Index corrections, ie, merges


• Prepares medical records for performance improvement studies and service committees, meeting established deadlines.


• Demonstrates knowledge of SPARCS reporting system. Insures timely submission of all cases and coordinates and completes corrections.


• Willingly accepts additional assignments.


• Supports and maintains a culture of safety and quality.


• Maintains a good working relationship within the department and other departments.

PROFESSIONAL REQUIREMENTS

• Completes annual education requirements.


• Maintains regulatory requirements, including all federal, state, local regulations and accrediting organization standards.


• Maintains patient confidentiality at all times.


• Minimum educational level of Associate Degree, Bachelor's Degree strongly Preferred


• 2 or more years of similar previous hospital experience preferred


• Excellent communication skills, both verbally and in writing.


• Excellent computer skills and knowledge of electronic health record systems


• Experience in working with Excel.


• Previous SPARCS experience preferred


• Ability to lift 20 pounds and sit for long periods of time.

Salary Range

USD $26.00 - USD $30.00 /Hr.

This range serves as a good faith estimate and actual pay will encompass a number of factors, including a candidate’s qualifications, skills, competencies and experience. The salary range or rate listed does not include any bonuses/incentive, or other forms of compensation that may be applicable to this job and it does not include the value of benefits.

At Catholic Health, we believe in a people-first approach. In addition to the estimated base pay provided, Catholic Health offers generous benefits packages, generous tuition assistance, a defined benefit pension plan, and a culture that supports professional and educational growth.