Data Coordinator, Gifts & Records (Office of Development)

Mount Sinai; United States; Hybrid; USD 66,000 - 85,000; Full time

Job summary

Mount Sinai Health System is seeking a Data Coordinator for the Gift Administration team. The role is hybrid and based near the 42nd Street Midtown NYC office, with occasional evenings or weekends as needed.

Responsibilities include supporting Data Managers, overseeing gift processing workflows, and ensuring data quality for annual giving campaigns. Proficiency in Raiser's Edge and MS Office is preferred.

Qualifications

• Bachelor's Degree required.
• Experience: minimum 3 years in an office; 1 year preferred in nonprofit gift processing.

Responsibilities

• Provide support to the Data Managers
• Oversee the workflow process
• Review data for direct mail campaigns with Annual Giving
• Process gifts by check, credit card, wire, stock, and other sources
• Import gifts from online platform into fundraising database
• Scan gifts into workflow for processing
• Generate tax receipts: merge letters, review information for accuracy, print, mail and upload letters to database
• Prepare gifts for deposit by the Finance departments
• Answer the main phone line, route calls and respond to inquiries
• Monitor the gift processing folder and respond to inquiries in a timely manner
• Assist with database data clean-up - update addresses and salutations, create new records and other data entry duties
• Other duties as assigned

Skills

Organized

Detail-oriented

Multi-tasking

Communication

Discretion

Customer service

Education

Bachelor's Degree

Tools

Raiser's Edge

Microsoft Office

Job description

Reporting to the Director of Gift Administration, the Data Coordinator will provide back-up support to the Data Managers, oversee aspects of the gift processing team, and assist with gift entry, gift acknowledgment, finance deposits and reconciliation, and perform other tasks as it relates to the database and the overall goal of the department.

This role operates within a hybrid work model, with on-site expectations established in alignment with departmental priorities and evolving organizational guidelines. Employees must reside within a commutable distance of the 42nd Street Midtown NYC office. The role may also require occasional evening or weekend hours.

• Provide support to the Data Managers
• Oversee the workflow process
• Work with Annual Giving to review and approve data for direct mail campaigns
• Process gifts received by check, credit card, wire, stock, and other sources
• Import gifts from online platform into fundraising database
• Scan gifts into workflow for processing
• Generate tax receipts: merge letters, review information for accuracy, print, stuff, mail and upload letters to database
• Prepare gifts for deposit by the Finance departments
• Answer the main phone line, route calls and respond to inquiries
• Monitor the gift processing folder and respond to inquiries in a timely manner
• Assist with database data clean-up - update addresses and salutations, create new records and other data entry duties
• Other duties as assigned

• Bachelor's Degree
• Minimum of 3 years’ experience working in an office or Master’s and 1 year experience. Preference is given to those with experience working as an administrative assistant in a development office or in nonprofit gift processing
• Proficiency in Microsoft Products (Word, Excel, etc.)
• Experience working with a database, Raiser's Edge experience preferred.

General Skills

• Organized, meticulous, and flexible
• Strong attention to detail
• Ability to multi-task in a fast-paced environment
• Strong communication skills
• Ability to handle confidential materials with discretion
• Commitment to providing good customer service

Compensation Statement

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,482.07 - $85,446.51 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

807 - Development Office - ISM, Icahn School of Medicine