Data Coordinator

Children's Aid Society; New York (NY); Hybrid; USD 36,000 - 39,000; Full time

Job summary

Children's Aid Society in New York City seeks a Data Coordinator for Lexington Academy & Bilingual School to manage program data, ensure compliance, and maintain CSIS and related systems (Compass, SONYC, 21st CCLC, DYCD).

The role collaborates with program directors, performs data analysis, creates reports, and supports attendance, enrollment, and documentation processes across multiple afterschool and school-year programs. Hybrid work option is available.

Qualifications

• Associates Degree required; Bachelor Degree in Education, Information Technology or related field.
• At least two years' experience in data entry management, analysis, and reporting with supervision.
• Good relationship building and communication skills.

Responsibilities

• Work closely with leadership to ensure accuracy and integrity of data systems.
• Engage in data analysis, reporting, and data visualization.
• Maintain records of student enrollment, attendance, and participation in databases.
• Ensure worker files contain up-to-date participation documentation.
• Develop and maintain documentation of data systems, standards, and procedures.
• Create, distribute, and collect attendance sheets for all programs.
• Generate data reports at regular intervals to address discrepancies.

Skills

Data entry management

Data analysis

Reporting

Communication

Team collaboration

Education

Associate degree

Bachelor's in Education/IT or related field

Job description

Description

Salary: $26.37- $28.57/hour

Position Summary

The Data Coordinator for the Lexington Academy & Bilingual School is responsible for the management and compliance requirements of data for all program components that include Compass and SONYC Extended Day Programs, Holiday, Summer Rising, 21st CCLC E-Z Reporting System, and CSIS for Lexington Academy & The Bilingual Bicultural School. The Data Coordinator reports to the Director of East Harlem Center.

Children's Aid Mission

To help children in poverty to succeed and thrive. We do this by providing comprehensive support to children and their families in targeted high-needs New York City neighborhoods. Children's Aid annually serves children and their families at over 40 sites in New York, as well as through three national program models. Children's Aid is concentrating its efforts on creating cradle-through-college pathways in high-need neighborhoods, with a focus on children's health, family stability, education, and social and emotional development.

Culture and Values

• We put children, youth, and families first: We listen to and incorporate the voices of children, youth and families in all that we do.
• We seek equity and transformation in our communities: We courageously work within and outside systems to create opportunities for children, youth and families.
• We strive for excellence: We hold ourselves to the highest standards and are committed to continuous learning and improvement.
• We are powered by collaboration: Our work is stronger when we trust, partner, and respect each other and the communities we serve.
• We are driven by compassion: We lead with kindness, care, and empathy and believe in the endless potential of the people we serve and our team.

Essential Duties and Responsibilities

• Work closely with School Age Director, Director, Office of Performance Management and the Youth Division's Director of Strategic Impact to ensure the accuracy and integrity of all data systems.
• Engage in data analysis, reporting, and data visualization.
• Maintain up-to-date and accurate records of student enrollment, attendance, and participation in databases.
• Ensure worker files contain all necessary and up-to-date participation documentation.
• Attend database management trainings as required by funders and/or division leadership.
• Understand program goals, monitor progress towards meeting these goals, and communicate this progress to program leadership on a regular basis.
• Work with each program director to collect quantifiable as well as assessment data.
• Assist in the completion and processing of reports for the site and division, DYCD, BGCA.
• Manage the site's Youth Services Information System (CSIS) and responsible fot ensuring data entry for DYCD and OCS contracts that include COMPASS & SONYC afterschool, summer camp, 21st CCLC programs, and mental health services.
• Create, distribute, and collect attendance sheets for all programs.
• Generate data reports at regular intervals throughout the year to check for accurate and complete data collection to address discrepancies in a timely manner.
• Identify and resolve any data issues resulting with missing student and service information.
• Develop and maintain documentation of data systems, standards and procedures for reporting purposes.
• Design and implement custom pages/data tables to improve functionality of CSIS and reporting with support from the Office of Performance Management.
• Assist with the preparation and submission of Workscopes for COMPASS, SONYC and 21st CCLC contracts.
• Ensure the daily input of afterschool attendance for youth in DYCD online and any contract on site.
• Work collaboratively with Office of Performance Management to address inquiries regarding information sharing and to troubleshoot concerns that arise with data system glitches.
• Key member of the site's management team.
• Assist in day to day operations of the division/program as needed.
• Provide advocacy and follow up with parents for submission of required documentation for their child's enrollment into afterschool program.
• Perform all other related duties as assigned by his/her supervisor or a member of Children's Aid senior management.

Minimum Qualifications

• Associates Degree required; Bachelor Degree in Education, Information Technology of related field.
• At least two years' experience working with data entry management, analysis, reporting and supervision of staff.
• Good relationship building and communication skills.

It is the policy of Children's Aid to provide equal employment opportunity to all employees and applicants for employment and is dedicated to maintaining a work environment that is free from harassment and discrimination. Children's Aid will not tolerate discrimination, harassment, or retaliation on any basis, including race, creed, color, national origin, ethnicity, alienage or citizenship status, gender/sex (including pregnancy), disability, religion, source of income, sexual orientation, gender identity or expression, age, familial status, caregiver status, military status, marital or partnership status, status as a victim of domestic violence, sexual violence or stalking, predisposing genetic characteristics, arrest or conviction record, credit history, unemployment status or any other characteristic protected by federal, state or local law. Children's Aid is committed to complying with applicable state and local laws governing non-discrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Children's Aid will conduct a prompt and thorough investigation of all allegations of discrimination, harassment, retaliation, or any violation of the Equal Employment Opportunity Policy in a confidential manner and will take appropriate corrective action, if and where warranted. Children's Aid prohibits retaliation against employees who provide information about, complain about, or assist in the investigation of any complaint of discrimination or violation of the Equal Employment Opportunity Policy.

The incumbent is expected to work a schedule, whether in-person or hybrid, as determined by the department's needs to facilitate effective collaboration with the team. This flexibility is essential for maintaining seamless communication, fostering teamwork, and ensuring the smooth operation of the department's processes. The position's requirements are subject to periodic review and adjustment based on organizational needs and changes in work dynamics.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.