Data Compliance Specialist

Help-of-Southern-Nevada; Nevada; On-site; USD 38,000 - 52,000; Full time

Job summary

Help of Southern Nevada seeks a detail-oriented Records & HMIS Clerk to ensure data compliance and accurate case file reviews under the Housing Supervisor. You will maintain HMIS records, verify documents, and coordinate with the Supervisor and Director on monitoring schedules, corrections, and reporting.

Ideal candidates have strong Office skills, experience with HMIS, and the ability to work with diverse populations in a dynamic shelter program.

Qualifications

• High School Diploma or GED required.
• Minimum 1 year of experience working with unhoused population.

Responsibilities

• Review HMIS and paper files to ensure documentation is complete, accurate, and well-organized.
• Maintain HMIS records, including client demographics and services provided.
• Communicate daily activities and results to Supervisor and Director.
• Monitor program files and track names and UID numbers.
• Ensure proper forms are available for use and entries are accurate.

Skills

Communication

Time management

Organizational skills

Adaptability

Education

High School Diploma or GED

Tools

Adobe PDF

Microsoft Office

Excel

Outlook

Job description

Under the supervision of the Housing Supervisor, this position ensures data compliance, conduct reviews of electronic and paper versions of program participant’s case files, and maintain program requirements of being audit compliant.

Duties, Functions and Responsibilities:

• Communicate all daily activities, status of activities, results, etc. to Supervisor and Director
• Conduct a thorough review of the HMIS and physical files to ensure all required documentation is complete, accurate, and well-organized
• Maintain all records in the HMIS system, including but not limited to; the inputs of client demographics and services provided
• Review HMIS files, ensuring client, program, housing, income documentation is uploaded/ titled accurately
• Ensure case notes align with entered services, are up to date, contain required information, and are not duplicates
• Follow the established program monitoring schedule; communicate any issues with monitoring dates to the FHS Supervisor and Director for resolution
• Monitor program files; keeping track of the names and UID numbers
• Maintain professional, clear, and concise communication with all business contacts
• Follow-up on all files with that need corrections or are missing documents
• Ensure the smooth flow of paperwork through the monitoring process
• Responsible for ensuring the proper forms are available for use
• Ensure accurate entry of client information into the database, including their assigned programs and case managers
• Maintain organization by filing cases that are no longer in use
• Attend all trainings as required and available
• All other related duties as assigned by management for the needs of HELP of Southern Nevada

The ideal candidate will possess the following knowledge, skills, and abilities:

• Efficient in Adobe PDF, and Microsoft Office products, including Word, Excel and Outlook
• Demonstrate strong written, verbal, and listening skills, along with the ability to independently initiate and respond to various forms of correspondence
• Ability to communicate effectively with persons from a variety of social, cultural, and economic backgrounds while displaying a demonstrated understanding and sensitivity to culturally diverse populations
• Ability to be flexible and adjust to shifting priorities
• Ability to organize work schedule and budget time
• Ability to understand and follow all agency policies and procedures
• Ability to work flexible hours, as required by the program

Required Qualifications:

• High School Diploma or GED
• Minimum 1 year of experience working with unhoused population

Preferred Qualifications:

• Experience with Data Entry AND HMIS
• Previous experience working in a similar setting