AI Data Collection On-site Coordinator

Firstsource; Thousand Oaks (CA); On-site; USD 34,440 - 68,880; Full time

Job summary

Firstsource in Thousand Oaks, CA is seeking a Data Collection Moderator to facilitate on-site data sessions. This freelance contract runs for 1-2 weeks in August 2026 with potential for future project-based work.

You will manage session flow, use various equipment, obtain consent, and ensure high-quality data capture by adhering to project guidelines. This role requires strong communication, empathy, and comfort with tablets and data entry tools.

Qualifications

• Experience facilitating sessions or customer-facing roles.
• Ability to follow project guidelines and document data.
• Comfort with tablets, mobile apps and data capture tools.
• Ability to engage participants across ages and backgrounds.

Responsibilities

• Inspire and coach participants during 1-2 hour sessions.
• Moderate sessions end-to-end: greet, explain study, obtain consent, answer questions.
• Direct participants through a structured activity list.
• Maintain high quality standards by following project guidelines.
• Collaborate with project team to refine session flow and guidelines.
• Set up, test, and care for studio or mobile equipment; escalate issues.

Skills

Inspire participants

Interpersonal skills

Communication skills

Attention to detail

Tech savviness

Tools

Tablets

Mobile apps

Spreadsheets

Web portals

Job description

The Data Collection Moderator will facilitate and moderate data collection sessions with participants. You will be responsible for managing session flow, utilizing various equipment and gadgets, and coordinating the use of specific accessories to ensure high-quality data capture.

This is an on-site, freelance (1099) contract position for an initial project duration of 1–2 weeks in August 2026, with the potential for additional project-based work in the future. We are looking to build a pool of reliable moderators for upcoming recurring projects

Key Responsibilities

• Inspire and coach participants so they feel comfortable, confident, and creative during 1-2 hour sessions
• Moderate and manage each session end-to-end: greeting participants, explaining the study, obtaining consent, and answering questions in a clear and friendly manner
• Direct participants through a structured list of activities
• Maintain high standards for quality, following detailed project guidelines.
• Collaborate with the project team to refine session flow and guidelines
• Set up, test, and care for studio or mobile equipmen, escalating any technical issues as needed

Required Skills and Experience

• Demonstrated ability to inspire people in person: experience in roles like study facilitation, coaching, customer-facing work, performing photo-video sessions, or events preferred.
• Strong interpersonal and communication skills; able to work with participants across ages, genders, and cultural backgrounds with empathy and respect.
• Detail-oriented mindset with the discipline to follow specific instructions and consistently document what has been collected.
• Comfortable using technology and learning new tools for data capture, file upload, and tracking (tablets, mobile apps, spreadsheets, or web portals).
• Ability to stand, move, and actively direct sessions for extended periods in a fast-paced environment