Data Clerk - High School - Special Programs

Campbell County School District; Gillette (WY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Campbell County School District is seeking a Data Clerk for the High School - Special Programs to support the special education department with clerical tasks and record maintenance. The role includes preparing IEP packets, maintaining schedules, and ensuring regulatory compliance with district, state, and federal requirements.

It reports to the Building Principal. The position emphasizes confidentiality of student records, coordination of meetings and data handling, and collaboration with

Qualifications

• Operating standard office equipment.
• Performing standard bookkeeping.
• Preparing and maintaining accurate records.
• Basic math including fractions, percents, and ratios.
• Effective communication with diverse groups.

Responsibilities

• Assists in preparation of IEP packets and related documents for staff and meetings.
• Maintains inventory of department supplies for proper functioning.
• Compiles and reviews special education records to comply with applicable requirements.
• Coordinates activities such as IEP meetings, staff meetings, and schedules to ensure compliance.
• Creates master schedules for special education students to ensure proper placement.
• Maintains student and department records and budget expenses for reference and audit trails.

Skills

Office Equipment

Bookkeeping

Record Keeping

Data Entry

Education

High school diploma or equivalent

Job description

Data Clerk - High School - Special Programs

• Educational Support Personnel

Purpose Statement

The job of Data Clerk - High School - Special Programs is done for the purpose/s of providing requested clerical support to the special education department and assigned administrative personnel; assist in the development of academic schedules; communicating information to the staff, public and other internal or external agencies; providing information as may be requested concerning special education records or items while maintaining confidentiality of special education student records.

This job reports to Building Principal

Essential Functions

• Assists in the preparation of IEP packets (e.g. gathering/obtaining information, consents, parental contracts) for the purpose of assisting the special education staff in conducting IEP meetings.
• Assists in maintaining an accurate inventory of department supplies for the purpose of ensuring proper department functioning.
• Compiles and reviews special education student records for the purpose of complying with district, state, and/or federal district requirements governing special education programs.
• Coordinates various activities (e.g. IEP meetings, staff meetings, appointments, schedules, agendas, etc.) for the purpose of ensuring services are being delivered in compliance with district, state and federal requirements.
• Creates master schedules for special education students for the purpose of ensuring proper class placement and that educational requirements are met.
• Maintains a variety of student and department records and files and budget expenses, etc. for the purpose of providing up-to-date reference and audit trail for compliance.
• Maintains accuracy of IEP files and records including auditing file contents for the purpose of ensuring compliance with State laws governing special education program.
• Prepares written materials (e.g. correspondence, spreadsheets, schedules, agendas, reports, bulletins, charts, purchase orders, etc.) for the purpose of conveying information regarding special education program activities and procedures.
• Processes documents and materials (e.g. Special Education Census, auditing sheets, spreadsheets, mail, schedules, requests, etc.) for the purpose of disseminating information to appropriate parties and/or ensuring accuracy of data.
• Responds to inquiries from various internal and external parties (e.g. staff, parents, other educational institutions, public agencies, etc.) for the purpose of providing information and/or facilitating communication as needed.
• Supports assigned administrative personnel for the purpose of providing assistance with administrative functions.

Other Functions

• Assists other personnel, as may be required, for the purpose of ensuring an efficient and effective work environment.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; performing standard bookkeeping; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: business telephone etiquette; and concepts of grammar and punctuation.

ABILITY is required to schedule activities and/or meetings; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; adapting to changing work priorities; meeting deadlines and schedules; setting priorities; working as part of a team; working with detailed information/data; and working with frequent interruptions.

Responsibility

Responsibilities include: working under direct supervision using standardized routines; providing information and/or advising others; utilization of some resources from other work units is often required to perform the job's functions. There is some opportunity to impact the organization’s services.

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 70% sitting, 15% walking, and 15% standing. The job is performed in a generally hazard free environment.

Experience:Job related experience is required.

Education:High school diploma or equivalent.

Equivalency:

Required Testing:

Certificates and Licenses:

Continuing Educ. / Training:

Clearances:Criminal Justice Fingerprint/Background Clearance