Data Center Project Coordinator

Paylocity; Atlanta, Northern (GA, KY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k) plan with company match

Health and fitness programs

Employee social events

Job summary

Newcomb & Boyd in Atlanta, GA is seeking a Data Center Project Coordinator to support our Data Center Services field team. The role blends project delivery support with internal operations to ensure efficient field work.

You will assist PMs with tracking, reporting, onboarding, and logistics, coordinate with HR/IT/Finance, and help prepare client invoices and project reports. A strong admin background in AEC is preferred.

Qualifications

• Bachelor’s or Associate degree in business or related field.
• 5+ years in AEC/architecture, engineering, or construction favored.
• Experience with project accounting or billing processes preferred.

Responsibilities

• Coordinate project tracking, reports, data entry, and scheduling for field team.
• Support PMs with administrative tasks and site visit reports.
• Assist with production of proposals, reports, and client communications.
• Coordinate onboarding/offboarding, IT access, equipment procurement, and travel logistics.
• Prepare project invoices and assist with accounts receivable activities.

Skills

Project coordination

Team collaboration

Administrative support

Client relations

Education

Associate’s or Bachelor's Degree in Business Administration or related discipline

Tools

Unanet A/E

Deltek Vision/Vantagepoint

Job description

Description

Newcomb & Boyd, a multi-discipline engineering firm in Atlanta, Georgia is looking for aData Center Project Coordinatorto support our Data Center Services (DCS) field team

Our Field Services team consists of highly skilled specialists who spend majority of their time in the field, performing equipment checks and pre-functional testing for general contractors. As the team continues to grow rapidly, we’re looking for a Data Center Project Coordinator who can support both project delivery and internal operations.

For 100 years, we have been designing innovative systems that bring buildings to life. Our projects positively impact society, from research labs to cure infectious and chronic diseases to smart classrooms to inspire today’s scholars and tomorrow’s leaders. We are known for our sustainable and intelligent approach to design as we develop award-winning solutions for Fortune 500 companies, top healthcare systems, and leading universities.

At Newcomb & Boyd, we value the highest technical competencies, a “team-first” mentality, excellent communication skills, and a self-driven work ethic. We offer ample opportunities for professional growth, as evidenced by industry-low turnover.

Responsibilities:

Project Coordination

• Project Coordination: Assist project managers (PMs) with project tracking, reports, data entry, resources scheduling and tracking, etc.
• Provide additional support for non-technical administrative tasks for PMs as needed
• Assist with production and distribution of site visit reports.
• Download documents from client and contractor project management sites.
• Edit proposals, reports, studies, and letters.
• Format and prepare project reports
• Organize and maintain project data
• Coordinate travel and logistics for field staff

Operations Liaison

• Serve as the primary point of contact between the field-deployed DCS team and internal operations (HR, IT, Finance) for day-to-day logistics.
• Coordinate new-hire onboarding for field staff, working with HR and IT to ensure equipment, accounts, and access are ready before day one.
• Coordinate offboarding for departing field staff, confirming equipment return and access removal with IT.
• Coordinate equipment procurement and issuance for field staff, working directly with the IT team.
• Track and follow up on open action items between field staff and support functions so nothing falls through the cracks.
• Serve as a liaison with HR, IT, and Finance
• Manage onboarding and offboarding for a team that is rarely in the office
• Support equipment procurement and distribution

Billing Support

Work with Project Accountants to:

• Create and maintain projects in Unanet
• Assist with timely and accurate billing for designated projects
• Enter and reconcile timesheets for Contracted field staff, flagging discrepancies to Project Accountants.
• Format and prepare client invoices for Project Accountant review and submission.
• Assist with accounts receivable follow-up on outstanding invoices, under Project Accountant direction.
• Provide Project Managers with project reports on a weekly basis.
• Supervise vendor & subcontractor contract agreement execution.
• Attend weekly financial reporting meetings with studio leadership.
• Monitor and follow up on unbilled job costs.
• Maintain written procedures
• Perform other duties as assigned

Knowledge, Skills and Abilities

• Uphold a strong service orientation and an ability to establish and maintain effective working relationships with employees and office management
• Self-initiative, a positive team attitude, and strong attention to detail and quality
• Maintain complete confidentiality and adhere to the firm’s core values
• Possess a strong work ethic and a willingness to assume new tasks
• Ability to communicate clearly, concisely and effectively, with staff at all levels, in written and verbal communication
• Must be able to lift 30-lbs, with or without accommodations
• Proficiency with Microsoft Word, Outlook, and Excel

Education and Experience

• Associate’s or Bachelor's Degree in Business Administration or a related discipline.
• Minimum 5+ years of prior experience in the AEC (Architecture, Engineering, Construction) industry is preferred
• Prior experience with Unanet A/E or Deltek Vision/Vantagepoint preferred

Be a Part of Our Team

Newcomb & Boyd caters to the needs of clients and owners through the integration of services including MEP, commissioning, acoustics, audio-visual, communications, building automation, theatre systems, security, and lighting design. Our portfolio comprises work across many market sectors, including aviation, civic & cultural, corporate, government, healthcare, academic, science & technology, and sports.

We offer a flexible work schedule, a 401(k) plan with company match, employee and family social events, health and fitness programs, and many additional benefits. We believe our purpose is to provide engineering solutions to shape the world. Come shape the world with us.

Newcomb & Boyd is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with a disability.

Newcomb & Boyd is an affirmative action employer and ensures that all applicants and employees are treated fairly in all areas of employment including recruitment, hiring, promotion, retention and compensation.