Data Center Administrative & Workplace Lead

Nebius; United States; On-site; USD 113,000 - 141,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Parental leave

Remote work reimbursement

Disability & life insurance

Job summary

Nebius is seeking an experienced Administrative Services Manager to oversee day-to-day business and workplace operations at our Oklahoma Data Center. You will ensure administrative services, vendor management, procurement, access coordination, and site support run smoothly to enable engineering and logistics teams to focus on AI infrastructure.

This on-site role partners with Data Center leadership, Security, IT, HR, and facilities teams, and requires building scalable operational processes and

Qualifications

• 5+ years of experience in office management, workplace operations, administrative services, facilities coordination, site operations, or business operations.
• Experience supporting fast-paced operations within technology, logistics, data centers, or mission-critical environments.
• Experience managing vendors, procurement activities, and third-party service providers.
• Experience coordinating workplace expansions, office improvements, renovations, or facility-related projects.
• Experience managing budgets, purchase orders, invoices, and operational reporting.
• Demonstrated ability to develop SOPs, documentation, policies, and scalable operational processes with minimal direction.
• Strong project coordination, organizational, and multitasking skills.
• Excellent customer service, communication, and relationship-building abilities.
• Ability to work onsite Monday through Friday and occasionally outside hours.
• Strong written and verbal English communication skills.

Responsibilities

• Serve as the primary administrative and workplace operations lead for the Oklahoma Data Center.
• Manage day-to-day site operations and ensure the workplace remains organized, stocked, operational, and ready to support employees and visitors.
• Act as the primary liaison with building management for facility requests, shared services, space planning, and operational issues.
• Coordinate office layouts, workspace assignments, meeting rooms, common areas, furnishings, equipment, break areas, and workplace amenities.
• Support office expansions, renovations, workplace improvements, and facility-related projects.
• Manage procurement of office supplies, workplace equipment, PPE, and other non-technical operational materials.
• Establish and maintain relationships with vendors, contractors, and third-party service providers.
• Coordinate shipping, courier services, catering, cleaning, waste management, maintenance, and other workplace services.
• Process purchase requests, purchase orders, invoices, expenses, and vendor documentation in accordance with procurement policies.
• Monitor vendor performance, service quality, contracts, and deliverables.
• Coordinate employee, contractor, and visitor access, including badges, onboarding, and physical access administration.
• Partner with Security and building management on visitor procedures, after-hours access, deliveries, emergency preparedness, and safety initiatives.
• Develop, document, and continuously improve SOPs, workplace policies, and administrative processes.
• Coordinate onboarding and offboarding logistics with HR and IT, including workspace setup, equipment requests, welcome materials, and employee resources.
• Support executive visits, customer meetings, audits, training events, and company initiatives through planning and logistical execution.
• Partner with Logistics on incoming deliveries, storage requirements, and operational support activities.
• Track operational expenses, vendor performance, workplace metrics, and administrative reporting.
• Identify opportunities to improve employee experience, operational efficiency, and administrative processes as the organization scales.
• Balance multiple competing priorities and respond quickly to urgent operational needs.

Skills

Office management

Workplace operations

Administrative services

Facilities coordination

Site operations

Business operations

Tools

Microsoft Office

Excel

Word

Outlook

PowerPoint

Job description

Nebius is seeking an experienced Administrative Services Manager to oversee day-to-day business and workplace operations at our Oklahoma Data Center. You will ensure administrative services, vendor management, procurement, access coordination, and site support run smoothly to enable engineering and logistics teams to focus on AI infrastructure.

This on-site role partners with Data Center leadership, Security, IT, HR, and facilities teams, and requires building scalable operational processes and