Data Billing Associate - Veterinary Software

IDEXX Laboratories, Inc; Westbrook (ME); Hybrid; USD 54,080 - 58,240; Full time

Benefits offered by this job

Health insurance

401k matching

On-site training

Hybrid work schedule

Job summary

IDEXX Laboratories, Inc. is seeking a Billing Data Associate for our Veterinary Software Customer Experience division in Westbrook, ME.

The role combines billing coordination and data analytics to ensure accurate invoicing, data integrity, and process improvements across SAP and subscription platforms. You will prepare source data, validate uploads, generate final invoices, and support monthly/quarterly/annual billing with cross-functional collaboration.

Qualifications

• Degree in accounting or related business field preferred.
• Advanced proficiency in Microsoft Excel (pivot tables, advanced formulas, modeling) and familiarity with SAP or subscription management platforms like ChargeBee.
• Experience with data visualization tools (Tableau/Sigma) is a plus.
• Strong deductive reasoning and analytical skills to resolve issues.
• High attention to detail.
• Process improvement experience and aptitude.

Responsibilities

• Prepare and provide source data to partner teams for billing uploads and validate data in SAP.
• Ensure accurate invoices in accordance with policies and billing schedules; process draft invoices as needed.
• Prepare final invoices for billable projects per contract terms; obtain necessary approvals.
• Identify, research, and correct software invoices; reconcile discrepancies with internal teams.
• Collect, clean, and validate data from multiple sources to ensure billing accuracy.
• Support finance with reporting and data analysis related to billing activities; audit monthly billing against contracts.
• Collaborate on billing process design for software products; assist with month-end/year-end billing processes.

Skills

Analytical thinking

Attention to detail

Communication skills

Team collaboration

Adaptability

Problem solving

Education

Degree in accounting or related business field

Tools

Excel

SAP

ChargeBee

Tableau

Sigma

Job description

The Veterinary Software Business Services & Subscription team is looking to add a Billing Data Associate to our growing team to help meet business demands; the role is a combination of a billing coordinator (clerk) and data analyst.

This team is part of the Veterinary Software Customer Experience division, a dynamic team that is focusing on improving customer experience across all DEXX software from the time of sale throughout the customer lifecycle with our solutions. As processes become established, we anticipate the role to identify, design, and execute continuous process improvement for our team/division.

In this role:

• You will prepare and provide source data to our partner teams for billing uploads and validating the data once the upload is completed in SAP.
• You will ensure we are issuing accurate invoices in accordance with company policies and billing schedules.
• As needed, you will process draft invoices and all related documents to supplement client billing in SAP.
• You will prepare final invoices for all billable projects according to contract terms.
• You will ensure that appropriate approvals are obtained in accordance with company policies.
• You will identify, research, and correct software invoices as requested.
• You will reconcile invoice discrepancies and resolve billing issues in collaboration with internal teams.
• You may be required to work during designated blackout periods.
• You will focus on performing a variety of activities to support accurate, timely billing for IDEXX software products.
• You will partner with leadership on creating process flows for efficient billing design with new products or changing pricing models.
• You will execute one-time and repeat billing using a variety of platforms (i.e., Excel, SAP, ChargeBee, etc.) on a monthly, quarterly, and annual basis.
• You will provide an element of providing content pertaining to billing or data management to stakeholders, resolving issues and ensuring customer satisfaction, addressing internal inquiries in a timely fashion, with occasional customer-facing engagement.

Data and Analytics

• You will collect, clean, and validate data from multiple sources to ensure accuracy and consistency.
• You will support finance and accounting teams with reporting and data analysis related to billing activities.
• You will audit against monthly billing to ensure accuracy of billing against contracts for products and accounts.
• You will perform Data Management from numerous systems.
• You will provide ad hoc financial analysis and insights to support business decisions.
• You will ensure compliance with audit standards and financial guidelines.

IDEXX Veterinary Software projects in addition:

• Research and reconcile project-related issues, identify the cause of project variances, and clear when possible.
• Other billing-related data needs as required.
• You will collaborate with leadership and internal stakeholders on billing process design for software products, and process workflow improvements for existing software products and team(s).
• Assist in process improvement initiatives to streamline workflows.
• Assist with month-end and year-end, and annual billing adjustment processes as needed.

What You Need to Succeed:

• Degree in accounting or related business field preferred.
• Advanced proficiency in Microsoft Excel (pivot tables, advanced formulas, modeling) and familiarity with financial systems such as SAP or subscription management platforms like ChargeBee.
• Experience with data visualization tools (Tableau/Sigma) is a plus.
• A strong deductive reasoning and analytical skills to resolve issues.
• High attention to detail.
• Comfortable with adapting to situations and positively navigating change.
• Process improvement experience and aptitude.
• Ability to work independently and as part of a team.
• The ideal candidate will be able to adjust to changes in the functionality of the role as the position evolves.
• Strong communication skills, with the ability to present complex data clearly.
• Organized with the ability to multi-task. Solid follow through with limited to no supervision.
• Technical record-keeping management skills.
• Personal computer skills, including Microsoft Office.

What you can expect from us:

• The first six weeks will be training Monday - Friday on-site at the global campus in Westbrook, Maine. Once training is completed, the hybrid requirement is to be onsite in Westbrook, Maine, two days per week with Wednesday being mandatory.
• Hourly base target: $26-$28/Hour
• Opportunity for annual cash bonus
• Health / Dental / Vision Benefits Day-One
• 5% matching 401k
• Additional benefits including but not limited to financial support, pet insurance, mental health resources, volunteer paid days off, employee stock program, foundation donation matching, and much more!
• A dynamic and exciting career that utilizes your leadership experience, technical skills, allows you to travel, meet new people, expand your knowledge and skill set, all while positively impacting the lives of pets and their owners.

IDEXX values a diverse workforce and workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

IDEXX is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws.

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