Data and Systems Coordinator

South Puget Intertribal Planning Agency; Shelton (CT); On-site; USD 75,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

LTD

Job summary

The Data and Systems Coordinator is a key member of the Health & Wellness Programs at South Puget Intertribal Planning Agency. The role manages data coordination, evaluation, and program support for the Native Women’s Wellness and Comprehensive Cancer Control Programs, including data entry, cancer screening tracking, medical coding, and billing to ensure accurate program records and payments.

Working with tribal navigators, clinic staff, providers, and partner organizations, you will design

Qualifications

• Master’s degree in Public Health or a closely related field is required; one year of related experience is preferred.
• Bachelor’s degree in Public Health or related field required; three years of experience preferred.
• At least three years of experience with data collection, database management, or reporting software.
• Experience with medical records management, healthcare documentation, and billing preferred.
• Ability to work with Native American communities and diverse populations.

Responsibilities

• Design and implement assessment tools and surveys to generate data.
• Capture data, perform basic analyses, and drive quality improvement.
• Identify key areas for meaningful outcomes and measures.
• Plan, implement, and maintain monitoring and evaluation systems.
• Establish baselines with stakeholders for performance indicators.
• Develop annual evaluation reports with data narratives and visuals.
• Coordinate timely reporting of patient data to tracking systems.
• Provide support to patient navigators and providers for follow-up.
• Respond to inquiries, invoices, and claims to ensure timely payments.
• Coordinate with navigators to connect uninsured patients to resources.
• Develop strategies to improve completion of screening forms.
• Set up and maintain confidential patient files; explore electronic storage.
• Attend outreach and education events with tribes and partners.
• Collaborate with SPIPA programs to support the agency's mission.
• Other duties as assigned.

Skills

Data coordination

Data analysis

Program evaluation

Microsoft Office

Communication skills

Education

Master’s degree in Public Health or related field

Bachelor’s degree in Public Health or related field

Tools

Database management

Medical billing systems

Electronic records management

Job description

Job Description

Data and Systems Coordinator

Department: Health & Wellness Programs
Reports to: Health and Wellness Programs Manager
F.L.S.A. Class: Non-Exempt
Location: In Office
Salary Range: 10/11 $38.63-$41.18/hr. DOQ

Position Summary:

The Data and Systems Coordinator is responsible for a wide variety of data coordination, data and systems evaluation, and program support for the Native Women’s Wellness and Comprehensive Cancer Control Programs (NWWP and CCCP). Key aspects of these duties include responsibility for designing, coordinating, and implementing a formative evaluation of the agency’s cancer prevention programs. The position leads the data entry and tracking of breast and cervical cancer screening and diagnostic services, medical coding and billing for NWWP. This position works closely with Tribal patient navigators, clinic staff, providers, and partner organizations to ensure accurate, timely, and compliant program records and payments, reporting, and data systems that support program operations, evaluation, and continuous quality improvement.

Responsibilities:

• Design and implement assessment tools and survey instruments to develop both qualitative and quantitative bodies of data.

• Capture meaningful and accurate data, perform basic statistical analyses, and use results to drive continuous quality improvement.

• Examine the potential scope of the Comprehensive Cancer Control Program and the Native Women’s Wellness Program, identifying the most relevant areas for producing meaningful outcomes and outcome measures that still need development.

• Plan, implement, and maintain effective monitoring and evaluation systems (including databases and data collection instruments).

• Establish baselines for performance measures by working with stakeholders to establish key questions, indicators, and potential data sources.

• Develop comprehensive annual evaluation reports to include quantitative and qualitative data narratives and visuals.

• Facilitate and ensure the timely, accurate, and complete reporting of patient data to the programs’ tracking systems; review aggregate data on at least a monthly basis or as requested to monitor and report on the achievement of program objectives.

• Provide routine and scheduled assistance to patient navigators and contracted providers to assure that women are receiving necessary follow-up in a timely manner.

• Timely respond to inquiries, invoices, and claims from outside providers to process timely payments based on the fee schedule.

• Coordinate with patient navigators to monitor uninsured patients and ensure income eligible women are connected to State insurance and treatment resources.

• Develop creative strategies that encourage appropriate clinic staff to complete screening tracking forms accurately and completely.

• Set up and maintain confidential patient files and work with program administration to explore options to transition to electronic file storage.

• Attend and provide support as directed at both NWW and CCC Programs for outreach and education events with tribes and contracted partners.

• Possess and exhibit a positive attitude, patience, and willingness to work cooperatively with tribal navigators and others to assist in getting timely and accurate information.

• Other duties as assigned within the NWW and CCC Programs.
  The Data and Systems Coordinator, as an employee of the South Puget Intertribal Planning Agency, is expected to collaborate, engage, and work closely with all SPIPA programs to fully support the Agency’s Vision, Mission, and Core Values in accordance with all agency directives.

Minimum Qualifications and Additional Job Requirements:

• Master’s degree in Public Health, Health Sciences, Healthcare Administration, or a closely related field required; coursework in medical terminology is strongly preferred. Minimum of one (1) year of professional experience in the evaluation and management of health, human, or social service programs, including data collection, analysis, outcome measurement, and preparation of data-driven reports.

• Bachelor’s degree in Public Health, Health Sciences, Healthcare Administration, Health Information Management, or a closely related field required; coursework in medical terminology is strongly preferred. Minimum of three (3) years of professional experience in the evaluation and management of health, human, or social service programs, including data collection, analysis, outcome measurement, and preparation of data-driven reports.

• At least three (3) years of experience utilizing data collection, database management, or reporting software with demonstrated proficiency in data accuracy and quality assurance.

• Recent practical experience in statistical data collection, analysis, and reporting is required to meet grant funding requirements.

• Experience with medical records management, healthcare documentation, medical billing, or related healthcare administrative functions preferred.

• Equivalent combinations of education, specialized training, and directly related experience may be considered where allowable under grant guidelines.

• Ability to effectively work with Native American communities and individuals, demonstrating cultural awareness, sensitivity, and respect; experience working with other diverse populations is also valued.

• Knowledge of rural healthcare systems, behavioral health programs, social service delivery models, and community-based services preferred.

• Strong written, verbal, organizational, and interpersonal communication skills.

• Ability to analyze information, identify trends, and prepare accurate and meaningful reports for program evaluation and grant reporting purposes.

• Proficiency in Microsoft Office applications and data management systems.

• Ability and willingness to travel throughout SPIPA consortium tribal service areas and attend meetings, trainings, conferences, and other relevant events as needed.

• Must successfully pass a background investigation, including a review of relevant criminal history, and a pre-employment drug screening.

• Possession of a valid driver’s license and insurable driving record.

Physical Abilities:

Bending at the waist; sitting for extended periods of time; dexterity of hands and fingers to operate a computer keyboard; hearing and speaking to exchange information; seeing to read reports and data; lifting medium objects generally less than 20 pounds. Ability to safely operate a motor vehicle. Occasional travel required to consortium tribe locations and to selected conferences and trainings.

Salary/Fringe Benefits

Compensation for this position has a starting range of $75,320, to $80,296, depending on qualifications. Benefits include medical, dental, vision, life insurance, LTD and Agency contribution to a retirement program.

Confidentiality:

This position will have knowledge of confidential personal information regarding others. The employee will be required to sign a Confidentiality Agreement and adhere to applicable standards.

Equal Opportunity

SPIPA is an equal opportunity employer. However, Native American preference applies in that we seek to hire qualified enrolled members of SPIPA consortium tribes, federally-recognized tribes or Alaska Natives. Minimum qualifications must be fully met for all applicants to be considered for employment.

Drug-free Workplace:

SPIPA is committed to providing a drug-free workplace for its employees, volunteers and the communities it serves. This position requires successful completion of a pre-employment drug test.

Application screening will begin 7/20/2026. Open until filled.