Data and Contract Coordinator, SkillSpring

The New Jewish Home; New York (NY); On-site; USD 75,000 - 105,000; Full time

Job summary

The New Jewish Home’s SkillSpring Department seeks a full-time Data and Contract Coordinator to manage data, documentation, and reporting for grants and contracts. You will ensure accurate financial and programmatic reporting and support funder compliance.

You will also develop dashboards, track milestones, and coordinate with Finance, Development, and Program teams to monitor outcomes and alumni engagement from 3 to 12 months post-graduation.

Qualifications

• Experience managing data, documentation, and reporting for grants and contracts.
• Ability to compile financial and programmatic documentation for audits.
• Proficiency in tracking grant deliverables and contract expenses.
• Experience creating and maintaining dashboards for funders and programs.
• Strong data analysis to monitor outcomes and quality improvements.

Responsibilities

• Maintain accurate documentation of grant- and contract-related expenditures, deliverables, and outcomes.
• Assist audits, monitoring visits, and interim/final reports with required documentation.
• Collaborate with Finance, Development, and Program teams on budgets and expenses.
• Enter data in funder platforms (e.g., DYCD Connect) and internal systems (CitySpan).
• Analyze data for funder reports and communications.
• Develop and optimize reporting dashboards for milestones and alumni engagement.
• Use data to monitor program outcomes and drive quality improvements.
• Ensure alumni follow-up at 3-, 6-, and 12-month intervals.
• Monitor CNA testing outcomes and support retakes if needed.
• Track graduate employment outcomes and support job placement post-graduation.
• Prepare recurring and ad hoc reports for leadership and funders.
• Support process improvements in data entry and contract tracking.
• Monitor timelines and deadlines to ensure compliance.

Skills

Data management

Grant reporting

Contract budgeting & compliance

Dashboard reporting

Cross-functional collaboration

Tools

DYCD Connect

CitySpan

WorkSource1

Job description

The SkillSpring Department of The New Jewish Home is looking for a full timeData and Contract Coordinator to join our team!

Overview:

The Data and Contract Coordinator supports SkillSpring operations by managing the data, documentation, and reporting functions necessary to fulfill the requirements of foundation, city, state, and federal grants and contracts. This role ensures accurate financial and programmatic reporting, supports compliance with funder requirements, and maintains systems for tracking grant deliverables and contract expenses. The Coordinator plays a key role in documenting and reconciling all expenses tied to public funding, ensuring that SkillSpring can report clearly and confidently on its use of resources.

Additionally, this position helps monitor program quality and alumni success by using data to track key milestones, identify areas for improvement, and ensure consistent outreach to SkillSpring alumni at 3-month, 6-month, and 12-month intervals.

Key Responsibilities

• Maintain accurate and timely documentation of grant- and contract-related expenditures, deliverables, and outcomes for city, state, federal, and philanthropic funders.
• Support internal stakeholders in preparing for audits, monitoring visits, and interim/final reports by compiling required financial and programmatic documentation.
• Collaborate with Finance, Development, and Program teams to track contract budgets and ensure expenses align with allowable cost categories.
• Enter and manage data in funder-specific platforms (e.g., DYCD Connect, Work-source1, NYC Talent Apprenticeship Accelerator) and internal systems (e.g. CitySpan) to support grant compliance and reporting.
• Analyze and prepare data for funder reports and other communications.
• Develop, maintain, and optimize reporting dashboards to track contract milestones, deliverables, and alumni engagement across multiple funders and cohorts.
• Use data to monitor program outcomes, identify trends, and support continuous quality improvement in real-time.
• Ensure alumni follow-up outreach is conducted at 3-month, 6-month, and 12-month intervals by maintaining contact tracking systems and coordinating with program staff.
• Use data to monitor CNA testing outcomes and ensure that participants who do not pass the exam receive support and opportunities to retake it.
• Track graduate employment outcomes and collaborate with program staff to ensure SkillSpring alumni are supported in securing jobs post-graduation.
• Assist in preparing recurring and ad hoc reports for SkillSpring leadership, external funders, and regulatory agencies.
• Support process improvements to streamline data entry, documentation, and contract tracking procedures.
• Help monitor timelines and submission deadlines to ensure compliance with funder and internal requirements.