CYO Assistant Athletic Administrator

Ccdocle; Cleveland, Northern (OH, KY); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Catholic Charities’ Catholic Youth Organization (CYO) in Cleveland seeks a dedicated administrator to develop and support a culture that animates our mission and values across all CYO operations. You will oversee governance, program management, budgets, and member services under the CYO Charter, recruit and train site staff, manage Arbiter officials and ensure policies meet diocesan and church guidelines.

The role requires evening and weekend work, strong communication, and the ability to build

Qualifications

• Undergraduate degree in a relevant field as listed.
• Five to seven years of fiscal, administrative and management experience.
• Must understand Catholic Church teachings related to family life.
• Excellent communication and ability to relate to a wide variety of persons.
• Ability to manage competing tasks and priorities.
• Strong interpersonal communication skills.
• Ability to work independently and maintain confidentiality.
• Available to work evenings and weekends.
• Proficient with computers; Arbiter and Microsoft Office experience preferred.
• Fingerprinting and background check required.

Responsibilities

• Animate mission and values of Catholic Charities, CYO and Diocese.
• Develop and implement procedures applying the Charter and Bylaws.
• Develop administrative procedures for all CYO programs.
• Follow Catholic Charities system policies in CYO.
• Coordinate recruitment, training and administration of site staff.
• Coordinate event site policies with site personnel.
• Administrate Arbiter software for assigning and paying officials.
• Implement CYO Incident Management system with the Membership & Communication Coordinator.
• Organize CYO Tournament Administration and Operations, including scheduling and financials.
• Analyze operations to identify goals for growth and improvement.
• Implement policies of Catholic Charities Risk Management Office pertaining to CYO.
• Form partnerships with Member leadership, Catholic Charities, and families.
• Perform other duties as assigned.

Skills

Communication skills

Interpersonal skills

Time management

Confidentiality

Leadership

Independent work

Education

Undergraduate degree in Sports Management, Human Services, Public or Business Administration, Pastoral Ministry or related field

Tools

Arbiter software

Microsoft Office

Job description

Develop and support a culture in CYO that animates the mission and values of Catholic Charities throughout all operations of the Catholic Youth Organization (CYO).

Implement CYO athletic programs with primary responsibilities of governance, administration, finance, program management and Member services according to the CYO Charter and Bylaws.

Responsibilities

• Ensure that CYO programs animate the mission and values of Catholic Charities, CYO and the Diocese of Cleveland.
• Develop and implement procedures that apply the CYO Charter and Bylaws into all program operations.
• Develop and implement effective administrative procedures for all CYO programs.
• Follow Catholic Charities system policies and administrative procedures in CYO.
• With direction, coordinate the recruitment, training, and administration of CYO contest site staff as needed, including commissioners, scorers, timers and site directors.
• With direction, coordinate CYO event site policies and protocols with CYO site personnel.
• With direction, administrate the use of Arbiter software for assigning and paying contest officials and assigners.
• With direction, implement CYO Incident Management system with the Membership & Communication Coordinator.
• With direction, organize and coordinate CYO Tournament Administration and Operations, including scheduling, sanctioned events and financial administration.
• Examine, analyze, and evaluate CYO program operations to identify goals for continuous growth and improvement.
• With direction, implement policies and protocols of Catholic Charities Risk Management Office pertaining to CYO.
• Work to form effective partnerships with Member leadership, Catholic Charities, and families to further the mission, values, and strategic priorities of all parties.
• Perform other duties as necessary or assigned to accomplish CYO and Catholic Charities priorities and objectives.

REQUIREMENTS

• Combination of education and experience normally represented by an undergraduate degree in Sports Management, Human Services, Public or Business Administration, Pastoral Ministry or a related field.
• Five to seven years of fiscal, administrative and management experience in a faith based athletics program.
• Must have a current awareness and understanding of Catholic Church teachings related to family life and the ability to educate others about the teachings and practices of the Catholic Church in CYO.
• Must have good communication skills and an ability to relate to a wide variety of persons and organizations.
• Must have the ability to effectively manage competing tasks, priorities and resources in a timely manner.
• Must have good interpersonal communication skills.
• Must have the ability to work independently and maintain confidentiality and professional boundaries.
• Must be able to work on evenings and weekends to achieve CYO and Catholic Charities goals as needed.
• Good working knowledge of computers and Microsoft Office software and the ability to work in Arbiter software.
• Final applicant is required to be fingerprinted and to complete a background check.

Working Conditions and Physical Demands

• Good working knowledge of computers and Microsoft Office software and the ability to work in Arbiter software.
• Final applicant is required to be fingerprinted and to complete a background check.
• Normal office environment;
• Travel throughout service area required;
• Frequent sitting, talking, active listening/hearing for interactions with staff, coaches, parents, volunteers and performing computer based tasks at desk;
• Occasional standing and walking as required for long periods at events;
• Reading, writing and finger dexterity to manage correspondence, faxing, copying, answering phones, forms/documents, website, computer and files required on a frequent basis;
• Tasks require visual perception and discrimination for financial and material gifts and donations;
• Color distinction to produce visual website content on a frequent basis;
• Organizing and coordinating schedules; along with tracking donations
• Analyzing and interpreting data for required reports;
• Communicating with the public;
• Frequent use of computer and telephone/cell phone.
• Occasional lifting of work related equipment and supplies weighing between 1 – 10 pounds

Positions that may report to this position

• CYO PT Commissioners (seasonal)

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.