CX Business Systems Administrator

Wag Walking; Miami (FL); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Parking on-site

Breakfast & Lunch

Wellness Stipend

Life Insurance

Disability Insurance

401(k) Matching

Holidays

Paid Time Off

Parental Leave

Job summary

Wag! Group Co. seeks a Business System Administrator to support Wag!’s Customer Experience tools, focusing on AI-driven chatbots, automation, and the Kustomer CRM.

The role involves feature implementation, customization projects, and issue resolution to improve self-service across the organization. The position is full-time and requires in-person work at our downtown Miami office, with a strong emphasis on efficiency, automation, and process improvements.

Qualifications

• Bachelor's degree in a related field or equivalent experience.
• At least 3 years of experience managing support CRMs.
• Proficiency with RESTful APIs and SaaS integrations; SQL knowledge.
• Strong analytical thinking, problem-solving, and customer-focused communication.
• Ability to work in-person 5x a week in our downtown Miami office.

Responsibilities

• Own the configuration, deployment, and optimization of AI-powered support tools to drive ticket deflection and self-service success.
• Administer and customize the Kustomer CRM and broader tool stack, including widget integration, API, workflow configuration, and reporting.
• Define, track, and report on deflection and performance metrics via dashboards and status reports.
• Diagnose and rectify technical discrepancies; collaborate with cross-functional partners and vendors to maintain SLAs.
• Manage user permissions, security configurations, and data safeguarding while upholding tech standards and processes.

Skills

RESTful APIs

SaaS integrations

SQL

Analytical thinking

Problem-solving

Customer-focused communication

Education

Bachelor's degree or equivalent

Tools

Kustomer CRM

Salesforce

Zendesk

Oracle

Job description

About Us

Wag! Group Co. strives to be the number one platform to solve the service, product, and wellness needs of the modern U.S. pet household. Wag! pioneered on-demand dog walking in 2015 with the Wag! app, offering access to 5-star dog walking, sitting, and one-on-one training from a community of over 500,000 Pet Caregivers nationwide. Additionally, Wag! Group Co. operates Petted, one of the nation’s largest pet insurance comparison marketplaces; Dog Food Advisor, a leading pet food review platform; WoofWoofTV, reaching over 18 million followers with delightful pet content on social media; and maxbone, a digital platform for modern pet essentials, offering superfoods for dogs and stylish, functional products for today’s pet owners. For more information about our company, visit Wag.co. and wagwalking.com.

The Role

The Business System Administrator will provide technical administration support for the business tools and applications powering Wag!'s Customer Experience team, with a focus on our support CRM, AI/automation platforms, and phone system administration. You will implement new features and functionality, partner with internal customers on customization projects, and resolve technical issues supporting CRM adoption across the customer support. A core focus of the role is deploying, tuning, and continuously improving AI-driven support tools, including chatbots, virtual agents, and automated workflows, to drive measurable ticket deflection and self-service success. We're looking for a self-motivated teammate with a strong passion for improving customer experiences and a drive for efficiency, automation, and process improvement. This role is full-time and in-person 5x a week in our downtown Miami office. Applicants must be legally authorized to work in the United States at the time of hire. This position is not eligible for current or future employment visa sponsorship.

How You’ll Make an Impact

• Own the configuration, deployment, and ongoing optimization of AI-powered support tools (chatbots, virtual agents, and automated workflows) to drive measurable ticket deflection and self-service success across the enterprise
• Administer and customize the Kustomer CRM and broader tool stack, delivering full technical integrations including widget implementation, API integration, workflow configuration, and reporting
• Define, track, and report on deflection and performance metrics (containment rate, automated resolution rate, CSAT on AI interactions) via dashboards and status reports
• Diagnose and rectify technical discrepancies across various priority levels, collaborating with cross-functional partners and third-party providers to maintain service level agreements
• Manage user permissions, security configurations, and the safeguarding of PII and data accuracy, while championing organizational tech standards, workflow architecture, and cross-departmental process enhancements

Minimum Paw-lifications

• Bachelor's degree or equivalent experience in a related field
• 3 years of experience managing support CRMs
• Proficiency with RESTful APIs and SaaS integrations; working knowledge of SQL
• Strong analytical thinking, problem-solving, and customer-focused communication skills
• Ability to work in-person 5x a week in our downtown Miami office
  

Purr-furred Paw-lifications

• 5+ years of system or application administration experience
• Exposure to AI/automation support tools (chatbots, virtual agents, or conversational AI) and ticket deflection strategy
• Familiarity with CRM platforms such as Salesforce, Zendesk, and/or Oracle
• Experience troubleshooting in a SaaS environment and managing change/data migration
• Background in contact center or customer support operations
• Interest in consumer marketplaces, two-sided platforms, and/or pet/consumer wellness
  

Benefits & Purrr-ks

• Competitive Medical, Dental, and Vision Insurance
• Complimentary parking on-site at our downtown Miami office
• Catered breakfast and lunch daily
• Monthly Wellness Stipend, and credits for both Wag! and maxbone
• Life Insurance and Short- and Long-term Disability with Guardian
• 401(k) Retirement Plan with Empower and employer match as defined by plan
• 11 company-paid holidays each year
• Flexible (no set limit) discretionary paid time off in accordance with the vacation policy outlined in our handbook and subject to your manager’s approval
• Employees are eligible for paid parental leave, up to 8 weeks for non-birthing parents and 14-16 weeks for birthing parents

Wag! Group Co. is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, lactation, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by federal, state, or local law.

Applicants must be legally authorized to work in the United States at the time of hire. This position is not eligible for current or future employment visa sponsorship.

We may use AI-enabled tools to screen and assess applicants against the criteria for this position. This helps our recruiters identify potentially qualified candidates, but it doesn't limit the applications our recruiters may review or consider.