Customs Entry Writer

Aston Carter; Memphis (TN); On-site; USD 36,000 - 45,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) plan

Life Insurance

Disability coverage

HSA

Transportation benefits

PTO

Job summary

Aston Carter in Memphis, TN seeks a Customs Entry Writer to prepare, review, and process import entries, ensuring compliance with U.S. customs and agency requirements.

You will coordinate clearance, shipments, and documentation, interface with CBP and traders, and maintain timely tracking and accurate invoicing. This contract-to-hire onsite role requires 5+ years in import brokerage, CargoWise One proficiency, and strong attention to detail.

Qualifications

• 5+ years of experience in import customs brokerage, customs entry writing, or a closely related role.
• Strong understanding of current U.S. Customs regulations and Harmonized Tariff Codes.
• Hands-on experience with import processes, inbound shipments, customs compliance, and brokerage operations.
• Proficiency in CargoWise One for customs entry preparation, tracking, and documentation management.
• Skilled in Microsoft Office, particularly Word and Excel, for documentation, reporting, and data management.
• Ability to interpret and work with bills of lading, invoices, packing lists, and other import documents.
• Strong attention to detail to ensure accurate data entry, classification, and regulatory compliance.
• Excellent time management and organizational abilities to handle multiple shipments and deadlines simultaneously.
• Effective communication skills for interfacing with customers, steamship lines, freight forwarders, and trucking companies.

Responsibilities

• Prepare accurate customs entries for all import shipments and submit to U.S. Customs in a timely manner.
• Review import documentation to ensure accuracy and regulatory compliance.
• Identify products subject to OGA and report data appropriately.
• Determine correct HTS classifications and enter OGA/PGA data into systems.
• Interface with CBP and partners to resolve questions and issues promptly.
• Maintain daily tracking reports for open shipments and ensure visibility.
• Coordinate with steamship lines, freight forwarders, and CFS for status updates.
• Issue delivery orders and arrange pickup and final delivery with carriers.
• Handle invoicing and review freight bills for accuracy.
• Apply Incoterms and ocean freight knowledge to support inbound shipments.
• Maintain high standards of compliance and brokerage practices.

Skills

5+ years exp

U.S. Customs regs

HTS codes

CargoWise One

MS Word

MS Excel

Document interpretation

Time management

Communication skills

Education

Bachelor's degree preferred

Tools

CargoWise One

MS Word

MS Excel

Job description

Job Title: Customs Entry Writer Job Description The Customs Entry Writer prepares, reviews, and processes import customs entries for inbound shipments, ensuring full compliance with U.S. Customs and applicable government agency requirements. This role coordinates the timely clearance, transportation, and delivery of imported shipments while maintaining accurate documentation and providing responsive communication to customers and logistics partners.

Responsibilities

• Prepare accurate customs entries for all import shipments and submit them to U.S. Customs in a timely manner.
• Review import documentation, including commercial invoices, packing lists, bills of lading, and other supporting documents, to ensure accuracy, completeness, and regulatory compliance.
• Identify products subject to other government agencies (OGA) and ensure appropriate data is captured and reported.
• Determine correct Harmonized Tariff Schedule classifications and enter OGA/PGA data into the customs entry systems.
• Interface with customers regarding Customs and Border Protection (CBP) and OGA delivery requirements, addressing questions, irregularities, and issues promptly and professionally.
• Manage and update daily tracking reports for open shipments to ensure visibility and timely follow-up.
• Track and trace shipments and coordinate with steamship lines, freight forwarders, and container freight stations (CFS) to confirm the availability and status of imported cargo.
• Issue delivery orders and arrange pick-up and final delivery with trucking companies and other transportation providers.
• Handle accounting-related processes, including issuing invoices and reviewing and approving freight bills for accuracy.
• Apply knowledge of Incoterms and ocean freight processes to support proper handling, billing, and coordination of inbound shipments.
• Maintain high standards of customs compliance and customs brokerage practices, staying aligned with current regulations and internal procedures.

Essential Skills

• Minimum of 5+ years of relevant experience in import customs brokerage, customs entry writing, or a closely related role.
• Strong understanding of current U.S. Customs regulations and Harmonized Tariff Codes.
• Hands‑on experience with import processes, inbound shipments, customs compliance, and customs brokerage operations.
• Proficiency in CargoWise One for customs entry preparation, tracking, and documentation management.
• Skilled in Microsoft Office, particularly Word and Excel, for documentation, reporting, and data management.
• Ability to interpret and work with bills of lading, commercial invoices, packing lists, and other import documents.
• Strong attention to detail to ensure accurate data entry, classification, and regulatory compliance.
• Excellent time management and organizational abilities to handle multiple shipments and deadlines simultaneously.
• Effective communication skills for interfacing with customers, steamship lines, freight forwarders, and trucking companies.

Additional Skills & Qualifications

• Bachelor’s degree in a related field preferred.
• Customs Broker License is a plus, but not required.
• Knowledge of Incoterms and ocean freight processes.
• Familiarity with OGA/PGA requirements and procedures.
• Experience managing tracking reports and shipment visibility tools.
• Experience in handling accounting processes related to invoicing and freight bill approval.

Work Environment

This is a fully onsite position based in an office setting, working primarily from a cubicle. The role involves extensive use of computers and software such as CargoWise One and Microsoft Office to manage entries, documentation, and shipment tracking. The environment is structured and detail-oriented, with a focus on accuracy, compliance, and timely coordination of import activities during standard business hours.

Job Type & Location

This is a Contract to Hire position based out of Memphis, TN.

Pay and Benefits

The pay range for this position is $26.44 - $33.65/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.

If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Memphis,TN.

Application Deadline

This position is anticipated to close on Sep 28, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.