Customer Service Specialist, Sr

Service Experts; Salem (VA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive pay with incentives

Paid time off and company holiday pay

Medical, dental, and vision insurance

401(k) retirement savings with company match

Life and disability insurance options

World class training opportunities

Career development opportunities

Job summary

A leading HVAC service provider is seeking a Sr. Customer Service Specialist to manage customer service requests, appointment bookings, and inquiries with professionalism. Candidates must possess strong communication skills and the ability to multitask in a fast-paced environment. Responsibilities include handling customer concerns, maintaining records, and ensuring adherence to service standards. The role offers a competitive benefits package and opportunities for career development.

Qualifications

• 1 year of experience in customer service or similar environment.
• Ability to work effectively in a fast-paced setting.
• Knowledge of HVAC/Refrigeration is a plus.

Responsibilities

• Answer incoming phone calls and assist or route calls.
• Maintain good customer relations and meet company standards.
• Handle customer concerns by phone, email, and chat.

Skills

Customer service

Communication

Time management

Multi-tasking

Problem-solving

Education

High school diploma or equivalent

Tools

Call monitoring software

Computers and administrative software

Job description

Position Title

Sr. Customer Service Specialist

Reports To

General Manager or Office Manager

Status

Full-time, Regular position

Category

Sales

Location

Roanoke Service Experts Heating and Air, 1250 Intervale Dr Salem, VA 24153

Job Summary

The Customer Service Specialist handles customer service requests, appointment booking, customer questions, complaints, and billing inquiries with the highest degree of courtesy and professionalism to resolve customer issues with one-call resolution. The Customer Service Specialist will be responsible for assisting in day‑to‑day operation of the Center.

Key Responsibilities

• Answers incoming phone calls from customers and assists or routes call to appropriate person
• Maintains good customer relations and ensures that all calls meet Service Experts’ standards
• Handles and resolves a variety of customer concerns, complaints, and questions by phone, email, Chat (questions may include billing inquiries, technician ETA, scheduling issues, and general company product and service questions)
• Resolves problems by clarifying issues, researching, exploring answers/alternative solutions, implementing solutions, and escalating unresolved issues
• Maintains customer records by updating account information
• Accurately dispositions calls in call monitoring software
• Adheres to CPI compliance regulations when taking payments over the phone
• Updates capacity planner whenever calls or booked, rescheduled or cancelled
• Works with Sales and Service Coordinator to improve accuracy in scheduling and speed of response
• Communicates with customers on the status of service calls
• Assists with dispatching as needed
• Continually maintains working knowledge of all company products, services, and promotions
• Working with dispatch to improve accuracy in scheduling and speed of response
• Reliable attendance and on‑time job performance
• Performs similar/other duties as needed or assigned

Required Qualifications

• High school diploma or equivalent with 1 year experience working in customer service or other customer‑facing environment
• Experience or training the use of computers and related systems in an administrative office environment
• Must be able to multi‑task and work effectively in fast‑paced and constantly changing work environment. Must be comfortable switching rapidly between tasks with no loss in efficiency and effectiveness.
• Excellent customer‑service, communication, and interpersonal skills
• Effective communication skills to communicate with customer and to resolve customer issues, complaints, or concerns
• Ability to effectively communicate with co‑workers and customers in a pleasant, business‑like, and customer‑focused manner. Ability to communicate with a diverse customer population.
• Ability to work effectively in both a team and an independent environment
• Ability to make decisions based on established guidelines and procedures
• Ability to accept empowerment and to be prepared to make decisions regarding customer satisfaction with confidence
• Effective organizational and time‑management skills. Must be able to prioritize work based on service demands
• An understanding and knowledge of the HVAC/Refrigeration Industry is an asset

Benefits

What Do We Offer You as a Service Experts Employee? Service Experts offers a comprehensive benefits package designed to support employees and their families in managing their health and wellness needs, including:

• Competitive Pay with incentive opportunities
• Paid Time Off and Company Holiday Pay
• Medical, Dental, and Vision Insurance programs
• 401(k) Retirement Savings Plan with company matching contributions
• Life Insurance and disability insurance options
• Supplemental benefit programs
• World Class Training opportunities through our Experts University
• Career Development opportunities