Customer Service Specialist

Brown-Forman; Louisville (KY); On-site; USD 65,000 - 90,000; Full time

Job summary

Brown-Forman is seeking a Global Order Management professional to oversee the full order-to-cash lifecycle for domestic and global markets. You will coordinate with distributors, production sites, logistics, and sales teams to ensure accurate, timely orders and compliant documentation.

You will use SAP modules and data tools to analyze performance, resolve discrepancies, and drive process improvements while supporting a seamless supply chain experience for partners worldwide.

Qualifications

• Bachelor’s Degree or equivalent with general business or supply chain experience.
• 2–4 years combined education and experience accepted.
• Strong interpersonal and analytical skills with the ability to manage multiple partners.

Responsibilities

• Manage domestic and global orders from order to cash lifecycle.
• Coordinate with distributors, supply chain partners, and production sites to minimize delays.
• Review and improve order processes using SAP and data analyses.
• Prepare proforma invoices and ensure LC compliance and incoterms.
• Resolve order discrepancies with warehouse and production teams and drive corrective actions.

Skills

Interpersonal skills

Analytical skills

Communication

Problem solving

Time management

Education

Bachelor’s degree in business or supply chain

Tools

SAP ERP

SAP MM

Microsoft Office

Business Warehouse

Google tools

Job description

For best results, use Google Chrome to view this page.

Meaningful Work From Day One:

Manage global orders for third party partners around the world. Primary liaison between distributors, supply chain integration, Linkage group, production sites (BF owned, contract bottlers and contract manufacturing partners), foreign supplier, outside warehouses, shipping, logistic/transportation personnel, freight forwarders, IT, BF Sales and Marketing, Finance, Legal, Tax and Credit to analyze and develop a contingency plan for any order, production and or shipping issues.

What You Can Expect:

• Responsible for accurate, complete, and timely management of domestic and orders for assigned markets by managing the entire life cycle from order to cash.
• Support BF Supply Chain Initiatives and department metrics (Perfect Order, Full Load, Out of Stock, etc.) and offer improvements on orders where gaps exist.
• Key liaison with internal and external partners, field sales, production sites, co-packers, logistics, pricing, common processes, route to consumer group, external manufacturing, contract manufacturing, quality assurance, and shipping/warehousing personnel to manage and assess cost-reducing delays and impacts to market.
• Develop communication on critical information related to product and shipments with a focus on meeting partner needs timely and accurately; ultimately supporting the supply chain business strategy.
• Manage the introduction of new products (new SKUs/changes in configuration, innovation projects) and/or package or proof changes with partners in assigned markets focused on a seamless order experience.
• Manage electronic data interchange (EDI) of distributor purchase orders ensuring error-free data transfer into BF SAP System. This includes timely set-up of data tables, providing accurate information to distributor for their table set-ups to keep work-flow errors to a minimum.
• Prepare customer-specific proforma invoices for bank drafts, letters of credit, or cash advance distributor/customer, as well as for those applying for import licenses.
• Ensure orders are in compliance with Letter of Credit requirements, published pricing, and established incoterms with regards to buyers and sellers responsibilities to avoid delays and penalties.
• Perform all shipment verification activities for designated warehouse locations (drop delivery, PGI, special billing, etc.).
• Manage and coordinate all special Customs documents for clearance of shipments to avoid delay/rejection of goods and to be compliant with US and foreign government regulations.
• Responsible for ensuring updated 301 Bond Forms for all distributors shipping to a US Customs Bonded FTZ warehouses to be compliant with US Customs and the TTB.
• Manage the research and resolution of order discrepancies with warehouse or production personnel via SAP QM Module. This includes root cause analysis of discrepancies received, working closely with internal partners to troubleshoot the issue, and developing and implementing a corrective action plan.
• Manage the reconciliation of government-required Tax Stamps and internal control reports back to the distributor.
• Work with internal brand teams on allocated products, manage SAP upload process using Allocation Tracking program and SAP R3. Manage all changes, analyze production yields versus allocated quantities, and then manage redistribution of allocations for all internal partners to ensure orders stay within established guidelines.
• Responsible for managing distributor profiles including regulatory requirements, SAP distributor master data, carrier routings, product specifications, special instructions (to execute the order), distributor guides, etc.
• Analyze SAP, Track and Trace, and a variety of other reports to solve problems related to the current status of open orders, addressing delays timely, urgent or special requests that are needed to support the order to cash process.
• Analyze order patterns of assigned markets for process improvements (order smoothing, maximum load shipments, full layers/pallets, review distributor inventory for rush order requests, etc.).
• Execute processes to meet performance expectations and the demands of the markets assigned.
• Manage special assignments as required, such as ad hoc reporting.

What You Bring to the Table

• College/University (Bachelors or Equivalent); Bachelor’s Degree with general business or supply chain related experience; or minimum of 2-4 years of combined education and experience.
• Strong interpersonal skills with a demonstrated ability to develop effective working relationships with internal/external partners and all global contacts.
• Ability to effectively handle confidential information and materials.
• Demonstrated quantitative and analytical skills with the ability to apply logical assumptions.
• Ability to effectively communicate, verbally and in writing, supply chain procedures and processes.
• Problem solving skills with emphasis on the ability to diagnose and solve problems.
• Independently manage, plan and organize, workload within established deadlines in a team oriented, high-volume, high stress environment.
• Strong technical aptitude utilizing operational support software including but not limited to SAP ERP, SAP Material Management, data analysis, Microsoft Office Suite, Business Warehouse, Google, etc.
• Ability to manage, analyze and take action on detailed and ambiguous information with a high degree of accuracy.
• Actively seeks and embraces change.

Who We Are

We believe great people build great brands. And we know there is Nothing Better in the Market than a career at Brown-Forman. Being a part of Brown-Forman means you will grow both personally and professionally. You will have the opportunity to solve problems, seize opportunities, and generate bold ideas. You will belong to a place where teamwork matters and where you are encouraged to bring your best self to work.

Many Spirits, One Brown‑Forman- We believe that an inclusive culture, one that values the diversity and unique perspective of each individual, allows us each to bring our best self to work and leads to greater teamwork, creativity, and trust.

Cultivating a Caring Culture- We know that our strong culture is one of the many reasons people love working at Brown‑Forman.

Nothing Better- At Brown‑Forman, we craft products known for bringing people together. Our employees have made us what we are today and are the reason for our success. Do not just take our word for it. Brown‑Forman is consistently recognized as a Great Place to Work® in countries around the world.

What We Offer

Total Rewards at Brown-Forman is designed to engage our people to ensure sustainable and profitable growth for generations to come. As a premium spirits company, we offer equitable pay structures for individual and company performance alongside a premium employee experience. We offer a range of premium benefits that reflect our company values and meet the needs of our diverse workforce. #LI

Requisition Type:

Employee

Management Level:

Professional

Global Job Level:

P5

Number of Openings Available:

1