Customer Service & Sales Administration Manager

AJM Packaging Corporation; Bloomfield Hills (MI); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, optical insurance

Life & disability insurance

Cafeteria benefits plan

Flexible Spending Account

Health Savings Account

401 K with match

Tuition assistance

Wellness program

Paid vacations

Paid holidays

Paid sick & personal time

Professional development (AJM Univ)

Job summary

AJM Packaging Corporation, a leading USA-based paper products manufacturer, seeks a Customer Service & Sales Administration Manager in Bloomfield Hills, MI. Lead both customer-facing service and internal sales support teams to uphold a customer-first culture and drive cross-functional collaboration.

The role reports to the VP of Sales & Marketing and requires strong leadership, process discipline and a proactive, ownership-driven mindset.

Qualifications

• Bachelor's degree or equivalent mix of education and experience.
• 8–10 years in fast-paced customer service or similar roles with at least 4 years in management.
• Microsoft Office proficiency (Word, Excel, Access, PowerPoint, Outlook, Teams).
• CRM experience with Microsoft Dynamics or similar systems.
• Strong leadership, organizational and administrative capabilities with multi-tasking under pressure.
• Excellent verbal and written communication skills with internal and external customers.

Responsibilities

• Hire, train, supervise and lead separate Customer Service and Sales Administration teams.
• Audit and refine processes to implement best practices and ensure repeatability.
• Set up and maintain customer accounts, pricing terms and key data.
• Coordinate with Sales, Manufacturing, Logistics and Finance to fulfill pricing requests and samples.
• Enter, track and revise orders to meet customer and terms of sale.
• Monitor OTIF, stock levels and compliance with labeling/packaging requirements; escalate issues as needed.
• Monitor OIR and collaborate across departments to remediate problems.
• Track customer order patterns and flag anomalies to sales management.

Skills

Leadership

Communication

Organizational skills

Problem solving

Education

Bachelor's degree

Tools

Microsoft Dynamics

Microsoft Office

Job description

AJM Packaging Corporation

Bloomfield Hills, MI

Position Overview –

AJM Packaging Corporation, one of America’s leading manufacturers of sustainably sourced and produced disposable paper products, including paper plates, cups, bowls and bags, is currently engaged in a comprehensive search for a uniquely qualified and exceptionally capable Customer Service & Sales Administration Manager to lead and manage both our customer facing service team as well as our internal sales support team. Some applicants will, no doubt, have the requisite education, training and experience to do the job, but only a select few will also possess the less obvious intangible qualities needed to do it well. The successful candidate will likely differentiate themselves from other “would be” managers in a number of ways, most importantly by their passionate commitment to their job and to their customers, their “can do” attitude and their innate ability to command respect, set agendas, make decisions and, above all else, lead with a high sense of urgency and ownership.

Reporting directly to the VP/Sales & Marketing, the new Customer Service & Sales Administration Manager will be responsible for working on an inter-departmental basis to promote and maintain customer-centric policies and procedures consistent with the company’s “customer first” agenda in furtherance of the company’s long-term goals and objectives.

Responsibilities & Duties –

• Hire, train, supervise and lead separate Customer Service and Sales Administration teams.
• Regularly audit, evaluate and revise all processes and procedures, as necessary and appropriate, to incorporate “best practices” and ensure repeatability and survivability.
• Set-up and maintain all customer accounts and related databases and ensure all information, including, but not limited to, customer “Bill To”, “Ship To”, credit and contact information, as well as product specifications, pricing, allowances, incentives, commissions, cash and freight terms is accurate.
• Work with Sales, Manufacturing, Logistics and Finance to ensure all customer requests for pricing (i.e. RFP), information (i.e. RFI) and/or samples are fulfilled timely and accurately by the Customer Service team.
• Enter, track and revise orders, as necessary and appropriate, to comply with customer requests and/or ensure customer compliance with previously agreed up terms and conditions of sale.
• Monitor all customer KPI’s, including but not limited to On Time/In Full (“OTIF”) performance, in stock levels, complaints and compliance with various labeling, packaging, palletizing, routing and/or other requirements, notify key stakeholders of non-compliance and take all necessary and appropriate remedial action.
• Monitor daily “Order Issue Report (OIR) and, as necessary and appropriate, notify key stakeholders of any problems, work on an inter-departmental basis with manufacturing, purchasing, logistics and/or other interested parties to remediate any problems and elevate unresolved issues to successively higher management levels in pursuit of a satisfactory, if not optimal, solution.
• Monitor customer order patterns and year-to-date (YTD) performance and, as necessary and appropriate, notify key stakeholders, including sales representatives and sales management, of any anomalies in an effort to avoid or, at least, mitigate potential damage.

Minimum Requirements –

• Bachelor’s degree from an accredited four (4) year college or university or equivalent combination of on-the-job training, professional development, experience and education.
• 8-10 years of work experience demonstrating steady personal and professional growth in fast paced, high volume Customer Service or similar customer facing positions, including at least four (4) years in management. Manufacturing experience preferred but not required.
• Intermediate to Advanced level Microsoft Office Suite skills (Word, Excel, Access, PowerPoint, Outlook, Teams) required.
• CRM experience with Microsoft Dynamics or other.
• Strong management, leadership, organizational and administrative skills, able to multi-task and stay cool under pressure.
• Excellent verbal and written communications skills and ability to relate to internal and external customers and clients, alike, at all levels.

Benefits -

At AJM, our comprehensive “Cafeteria Benefits Plan” and “Flexible Spending Arrangement” (FSA), truly sets us apart from the competition. Under the cafeteria plan you’ll receive a comprehensive package of company paid medical, dental, optical, life and disability insurance coverage.

Summary Of Benefits –

• Medical Insurance (BCBS)
• Dental Insurance
• Optical Insurance
• Life Insurance
• Short & Long-Term Disability Insurance
• Cafeteria Benefits Plan
• Flexible Spending Agreement
• Health Savings Account
• Child & Dependent Care Savings Account
• 401 K Retirement Plan (with Safe Harbor Company Match)
• Tuition Assistance
• Employee Assistance/Wellness Program
• Paid Vacations
• Paid Holiday
• Paid Sick & Personal Time
• Professional Development Program (AJM University)

About Us -

AJM was originally founded as a distributor of commercial paper, plastic and foil packaging products and related cleaning, janitorial and order processing supplies and equipment by three (3) Detroit area brothers operating out of a small warehouse in Detroit’s Eastern Market. In 1957 they built and moved into slightly larger quarters on Detroit’s southwest side, where, for the very first time, they began manufacturing their own products. Over the ensuing decades, AJM gradually evolved from its broadline distributor beginnings into a major paper products manufacturer, today employing nearly 3,000 people and operating eight (8) manufacturing and five (5) warehouse/distribution facilities strategically located throughout the United States.

Some things have undoubtedly changed since AJM was founded, but the company’s commitment to its customers and employees, alike, has not wavered and is deeply embedded in its DNA. So, too, is the founding brothers’ entrepreneurial spirit, “can do” attitude and singular focus on the value proposition that has fueled the company’s success from the very beginning. We’re still family owned and operated, still manufacturing our products in the good old USA and still providing our customers with the same reliable service and quality products they’ve come to expect from AJM for more than 75 years now.

Career Development -

At AJM, we realize we will only go as far as our employees can take us and, for that reason, we invest millions of dollars every year on both classroom and on-the-job training to develop our employees’ skills and promote a culture of learning and continuous improvement. There are no barriers to impede your progress here and no ceilings to halt your advance. You’ll control your own destiny, and we will help you reach your full potential with both in-house development programs and tuition reimbursement for undergraduate and graduate level college studies. Join our team and see where your AJM journey takes you!

For More Information -

Visit our website at www.ajmpack.com

AJM Packaging Corporation is an equal opportunity employer and does not discriminate on the basis of race, religion, color, sex, national origin or other legally protected status