Customer Service Representitve (Program Assistant)-61007783

State of South Carolina; United States; Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Vacation leave 15 days

Sick leave 15 days

13 paid holidays

Paid parental leave

Health, dental, vision, life insurance

Deferred compensation program

Retirement options (SCRS)

State ORP option

Job summary

State of South Carolina’s Department of Public Health is seeking a Customer Service Representative to assist on-site customers with vital records, enter data, and issue certified copies. The role entails processing amendments like affidavits and court orders while maintaining fee accountability and accuracy.

Responsibilities include supporting clerical tasks and ensuring adherence to policies, with a potential hybrid work arrangement after 12 months.

Qualifications

• High school diploma with relevant program experience; bachelor’s degree may substitute.
• Three years of customer service experience required.
• Two years of cashiering or banking experience preferred.
• Typing at least 45 wpm; on-site test may be required.
• Bilingual in Spanish desirable.

Responsibilities

• Assist on-site customers for vital records services and advise on document eligibility.
• Enter data from applications into the electronic vital records system and issue certified copies.
• Process amendments including affidavits, paternity acknowledgements, and court orders.
• Handle clerical duties such as filing, organizing, and basic office maintenance.
• Ensure accuracy and accountability of fees and documentation for audits.

Skills

Customer service

Clerical experience

Typing 45 wpm

Bilingual Spanish

Cashiering

Education

High school diploma

Associate degree

Bachelor's degree

Tools

Vital records system

Job description

Posting number: 194115 Department: Department of Public Health Division: Health Promotion and Services Job classification: Program Assistant Posting type: Open Categories: Health Services, Public Health, Program Management

Summary

Careers at DPH: Work that makes a difference! Embracing Service, Inspiring Innovation, Promoting Teamwork, Pursuing Excellence, and Advancing Equity Under supervision of the vital records site supervisor, functions as a Customer Service Representative in assisting on-site customers for vital records services in the Division of Vital Records; performs related customer service activities including acceptability of information, entitlement of requested documents, receipt and accountability of fees issuance of documents; initiation of amendments including affidavits of correction, paternity acknowledgements, legitimations, court orders and establishing delayed birth certificates.

Examples of duties

• Assist customers in the completion of applications for certified copies of vital events. Following established policies, screens applications for necessary information and entitlement to documents; issues certified copies of vital records; advises when discrepancies are apparent on original documents or no record is found.
• Enters data from application into electronic vital records system. Follows established policies regarding security paper and collection and receipting of fees. Reconciles any discrepancies to ensure strict accountability for audit purposes.
• Following established policies initiates amendments by affidavits of correction, paternity acknowledgements, legitimations, and court orders; initiates the establishment of delayed certificates.
• Assists in a variety of assigned clerical and office maintenance duties including but not limited to filing, organizing, occasional cleaning, etc.
• Other duties as assigned related to the position.

State Minimum Requirements

A high school diploma and relevant program experience. A bachelor's degree may be substituted for the required program experience.

Agency Additional Requirements

Three (3) years of customer service experience, two (2) years of face cashiering or banking experience. Ability to type at a corrected rate of 45 wpm (on-site test required).

Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.

Qualifications

Bilingual in Spanish, associate or bachelor's degree, and/or six (6) years of responsible clerical experience.

EEO

The Department of Public Health is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability, or genetic information.

REASONABLE ACCOMMODATION

Applicants needing accommodation for medical reasons or a sincerely held religious belief may submit a request for accommodation. A reasonable accommodation may be granted if it doesn't impose an undue hardship or pose a direct threat to the health and safety of others.

STATE DISASTER PLAN

In accordance with the State's Disaster Plan, which includes hazardous weather, Department of Public Health employees may be required to work in times of an emergency or disaster.

DRIVING RECORD

If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant, being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.

IMMUNIZATION

All new employees who are healthcare providers are required to provide documentation of immunity or be immunized against Measles, Mumps, Rubella, Pertussis, Varicella, and Hepatitis B prior to beginning employment.

The South Carolina Department of Public Health offers an exceptional benefits package for Full Time Employees (FTE) positions that includes:

• 15 days Annual (Vacation) Leave per year
• 15 days Sick Leave per year
• 13 Paid Holidays
• Paid Parental Leave
• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices *
• State Retirement Plan (SCRS)
• State Optional Retirement Program (State ORP)*Enrollment in one of the listed plans is required for all Full Time Employees (FTE); please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.

HYBRID WORK

The option to work partially remote or adjusted work hours may be available after 12 months of employment for approved positions.