Customer Service Representative - UBO

City of Auburn (AL); Auburn (AL); On-site; USD 32,000 - 46,000; Full time

Job summary

City of Auburn (AL) is seeking a Customer Service Representative for the Utility Billing Office to provide in-person, phone, and email assistance. The role reports to the Customer Service Supervisor in the Finance Department.

Responsibilities include account management, daily payment processing, and handling high bill adjustments. A High school diploma or equivalent plus related experience is required, with strong communication skills and proficiency in Microsoft Office.

Qualifications

• High school diploma or equivalent; six months’ experience.
• Knowledge of utility billing policies and procedures.
• Excellent communication and customer service skills.
• Proficient with Word, Excel, PowerPoint.
• Ability to work independently and with the public.

Responsibilities

• Provides assistance to utility customers in person, by telephone and by email.
• Establishes and closes utility accounts and performs account maintenance.
• Processes and balances daily customer payment batches; prepares batch reconciliations, deposits, and reports.
• Reviews, calculates, and processes utility customers’ requests for high bill adjustments.
• Performs other related job duties as assigned.

Skills

Customer service

Communication

Teamwork

Time management

Problem solving

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

CUSTOMER SERVICE REPRESENTATIVE-UBO

Department: Finance

Pay Grade: 105

FLSA Status: Non-Exempt

Personnel Status: Regular Full-Time

JOB SUMMARY

This position is responsible for providing customer service to Utility Billing Office customers. This position reports to the Customer Service Supervisor.

ESSENTIAL JOB FUNCTIONS

• Provides assistance to utility customers in person, by telephone and by email; provides information and answers questions.
• Establishes and closes utility accounts and performs account maintenance.
• Processes and balances daily customer payment batches; prepares appropriate batch reconciliations, deposits, and reports.
• Reviews, calculates, and processes utility customers’ requests for high bill adjustments.
• Performs other related job duties as assigned.

AGENCY-WIDE COMPETENCIES

Professional Excellence

Sense of responsibility and commitment; ability to meet expectations; quality of work output; willingness to admit and correct mistakes.

Communication

Ability to express oneself clearly, credibly, and respectfully in an appropriate tone; quality of judgment exercised in what information should be communicated; ability to adjust to different communication styles.

Teamwork

Commitment to team activities; placing value of team success over personal recognition; altruism; impact on team success; willingness to fulfill a variety of roles.

Engagement

Initiative exercised in solving problems; willingness to take on new responsibilities; acting on opportunities and presenting ideas; modeling a positive attitude and resilience; volunteering for group work; praising work of the City and coworkers; demonstrating pride in public service.

Public Service

Views citizens as a priority; demonstrates ethical, trustworthy behavior, stands as an example of servant leadership; maintains trust of the Auburn citizens.

QUALIFICATIONS

Education and Experience:

High school diploma or equivalent; six (6) months’ experience; or an equivalent combination of education and experience.

Special Qualifications:

None

Knowledge, Skills, and Abilities:

• Knowledge of utility billing policies and procedures.
• Knowledge of customer service principles and practices.
• Knowledge of water and sewer practices in residential and commercial environments.
• Knowledge of local government operations, policies and plans, and modern office practices and procedures.
• Knowledge of Microsoft Word, Excel, PowerPoint, and other similar programs.
• Skill in using computers for data entry, word processing, and/or accounting purposes.
• Skill in the use of small office equipment, including calculators, copy machines or multi-line telephone systems.
• Skill in effective communication, both orally and in writing.
• Ability to meet and deal with employees and the public in an effective and courteous manner.
• Ability to get along with others, and work effectively with the public and co-workers.
• Ability to deal with confidential and sensitive matters.
• Ability to use computers for data entry, word processing, and/or accounting purposes.
• Ability to work independently, work well with others, and manage time effectively.

PHYSICAL DEMANDS

The work issedentary work, which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Work is typically performed while intermittently sitting, standing, or walking.

WORK ENVIRONMENT

The work is typically performed in an office environment.