Customer Service Representative (Part Time)

UPMC; Pittsburgh (Allegheny County); Remote; USD 19,000 - 30,000; Part time

Job summary

UPMC Community Care Behavioral Health is seeking a part-time Customer Service Representative to support the CCBH Member Services Department in Pennsylvania. This remote role requires a quiet workspace and reliable internet.

Work hours are Mon–Fri 9 am–1 pm EST, with holidays as needed and occasional office visits. The position involves inbound calls from members and providers, crisis triage support, and escalation to licensed Care Managers.

Qualifications

• Minimum of 6 months of customer service and/or call center experience.
• Preference for 1+ year experience.
• Spanish language proficiency is a plus.

Responsibilities

• Maintains understanding of member benefits, policies, and procedures.
• Coordinates with members through the complaint process.
• Provides information and answers to member inquiries and explains rights and responsibilities.
• Documents inquiries according to guidelines and policies.
• Facilitates access to services by scheduling appointments or arranging transportation when needed.
• Handles member and provider inquiries with professionalism and care.
• Engages with care management staff for necessary materials and updates.

Skills

Customer service

Call center experience

Spanish (nice to have)

Typing

Independent work

Education

High school diploma or equivalent

Some college

Tools

Microsoft Windows

Job description

UPMC Community Care Behavioral Health is seeking a part-time Customer Service Representative to support the CCBH Member Services Department within the Commonwealth of Pennsylvania! This role will primarily work Monday - Friday 9 am - 1 pm EST. Holidays are required, as the CCBH Member Services Department is a 24/7 office. There is a volunteer process, but otherwise, holidays are assigned, as needed.

This role works remotely and requires a quiet, private room with a door and reliable internet with a speed test prior to hire. In the event of equipment or internet issues, you will be required to report to your nearest Community Care office (there are multiple throughout PA) within a specific time frame.

This role is based in a dynamic, high-volume Behavioral Health (BH) triage call center, responsible for receiving inbound calls from both members and providers. The position involves handling emotionally intense and high-acuity situations, including conducting initial crisis triage assessments. Calls requiring further clinical intervention are transitioned to a licensed Care Manager following initial triage and stabilization protocols.

The ideal candidate for this position will have previous call center experience and experience with Pennsylvania healthcare providers and community resources. Spanish language proficiency is a plus.

Must be legally authorized to work in the United States, without requiring, now or in the future, sponsorship for employment visa status. UPMC does not participate in STEM OPT.

Responsibilities

• Maintains comprehensive understanding of member benefits, covered benefits, limitations, exclusions, policies and procedures, computer screens and code definitions, and maintains current awareness of plan changes and developments.
• Remain current on all departmental policies; procedures plan benefit designs, and modifications.
• Coordinates members' use of the complaint process and assists Members, as needed, at all levels of the complaint process according to policy.
• Provides information regarding Community Care operations and answers any questions. Responds to member inquiries and describes member rights and responsibilities.
• Document inquiries in accordance with Community Care Customer Service guidelines.
• Facilitates members' access to services by scheduling appointments or arranging transportation through the Medical Assistance Transportation Program or the PHMCO, when needed.
• Conducts self in a manner consistent with the mission and philosophy of the organization at all times.
• Receives member and provider complaints, attempts resolution, and logs data.
• Provide exemplary customer service by being proactive and responsive to all Community Care member requests.
• Works with the care management staff, and other staff as appropriate, to develop necessary materials; special projects; member/provider alerts; and ability to discuss new procedures with members and providers.
• Interacts and coordinates with all areas of the organization.
• May engage in the acquisition or transfer of structured clinical data but does not engage in any activities that involve clinical evaluation or interpretation.
• Collects information from members concerning problems with accessing services and/or benefits and uses that information to recommend modifications to plan policies and procedures to improve the service to members.
• Provides members with updated information, changes to the network, benefit plan or procedures.
• Makes outreach calls under supervision of care management staff.
• Contacts assigned members for various outreach and follow up initiatives.
• Determines if the member needs intervention by the Care Manager for emergent or urgent situations as directed by protocol.
• High school diploma or equivalent required, some college preferred.
• Minimum of 6 months of customer service and/or call center experience required. Preference will be given to those with 1+ year experience.
• Experience working with Pennsylvania Medicaid, Community HealthChoices, HealthChoices, or Pennsylvania behavioral health programs preferred.
• Familiarity with Pennsylvania healthcare providers and community resources preferred.
• Behavioral health and/or call center experience is a plus.
• Proficient in typing required.
• Basic analytical skills necessary to evaluate caller inquiries.
• Strong interpersonal and verbal skills required.
• Ability to work independently required.
• Demonstrates good organizational skills
• General knowledge of computers required.
• Familiarity with Microsoft windows environment

Licensure, Certifications, and Clearances

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran