Customer Service Representative – Email Support

HRS Talent Solutions; Baltimore (MD); Remote; USD 33,000 - 47,000; Full time

Job summary

HRS Talent Solutions is seeking a Customer Service Representative for email support. This fully remote role centers on an assigned customer inbox, where you read questions, look up guidance, and write replies that answer what you can.

You will record questions, escalate when needed, and hand off with clear context to avoid duplicate replies. Good writing, careful reading, and room for training on the company’s guidance are essential to maintain accurate records.

Qualifications

• Strong written communication to craft precise replies.
• Ability to manage multiple inquiries without mixing details.
• Familiarity with checking guidance and recording handoffs.

Responsibilities

• Read customer emails and determine what information is needed.
• Check approved guidance and draft replies that address the question.
• Record questions and hand off to the appropriate person when needed.
• Update the ticket with status and context for future reference.

Skills

Clear writing

Attention to detail

Inbox management

Remote work

Tools

Email software

Browser-based tools

Job description

Customer Service Representative – Email Support

Help customers get a useful answer

This remote role is centred on an assigned customer email inbox. You will read everyday questions, look up the information available to the support team, and write a reply that answers what you can. When an issue needs another person's review, you will record the question and make a clear handoff. The aim is to prevent a customer from having to repeat the same details in every exchange.

Pay is $29 per hour. The opening may be part-time or full-time.

The kind of correspondence you will handle

A customer may want to know where to find a service document, whether a routine request has been received, or which online page explains the next step. You would check approved guidance and any relevant history before replying. If the message covers several questions, separate the answer into short parts rather than responding to only the easiest one. A reply should tell the customer what is known, what remains open, and whether someone else will need to follow up.

Some requests arrive without enough detail to locate a record. Ask for only the information needed under the employer's process, and leave the request marked as pending until that detail arrives. If a customer sends a new email about an open issue, connect it with the earlier conversation when you can. That prevents duplicate replies and helps the team see the full exchange.

There may also be a question you cannot resolve from the material in front of you. In that case, let the customer know the request has been passed along when the process allows it, and give the receiving colleague enough context to continue. Avoid suggesting that a decision has been made simply because the email was forwarded.

Accuracy matters as much as tone

Good written customer service is more than sounding friendly. It means using the correct name, avoiding unsupported promises, and keeping an explanation clear to someone unfamiliar with the company's systems. You may use approved response material, but adjust the wording to address the actual question. If the guidance does not cover a situation, flag the gap rather than making up an answer.

Routine office administration is part of the job too: marking an inquiry's status, attaching the relevant email to the right record, and leaving a short note after a handoff. Before closing a request, check that the customer received either an answer or a specific next step. The record should make sense to a colleague who did not see the first message.

Skills that will help

Clear writing, careful reading, and comfort using browser tabs and an online inbox are important. You should be able to organize several open questions without confusing customer details. Prior customer service or office administration experience is welcome but not required. Applicants new to this kind of role are encouraged to apply; the employer can train you on its guidance, inbox, and recordkeeping process. Experience from study, volunteering, or another job where you explained information clearly can also transfer.

For remote work involving customer information, you will need a suitable private workspace. A home office is one possible setup. The employer will confirm the actual schedule and any specific equipment requirements for its opening.