Customer Service Representative

Filtration Group; Pleasant Prairie (WI); On-site; USD 30,000 - 36,000; Full time

Job summary

Filtration Group in Wisconsin is seeking a customer service/order management specialist to work both independently and with cross-functional teams. You will own day-to-day tasks, enter and review sales orders, and communicate with customers to ensure accurate, timely service.

This role requires 2–5 years in customer service or order management, strong written and verbal communication, and proficiency with Microsoft Office and ERP systems. A Bachelor’s degree is preferred but not required.

Qualifications

• 2-5 years in customer service, order management or manufacturing.
• Strong written and verbal communication skills.
• High attention to detail in order entry and documentation.
• Ability to work independently and in cross-functional teams.
• Proficiency with Microsoft Office and ERP/order entry systems.
• Bachelor’s degree preferred, but not required.

Responsibilities

• Respond to customer inquiries in a timely, accurate, and professional manner.
• Enter, review, and confirm sales orders with high accuracy.
• Monitor order status, lead times, and capacity changes; communicate updates.
• Address customer issues including complaints, returns, and credits.
• Coordinate with internal teams to align on order requirements and expectations.
• Maintain organized documentation of customer specifications and records.
• Participate in cross-functional projects and initiatives.
• Participate in customer interactions such as meetings or site visits.
• Meet performance expectations for responsiveness and service quality.

Skills

Customer service

Order management

Manufacturing environment

Written communication

Verbal communication

Attention to detail

Microsoft Office

ERP systems

Cross-functional collaboration

Education

Bachelor’s degree preferred

Tools

MS Office

ERP systems

Job description

Overview

In this role, employees are expected to work both independently and collaboratively in a fast-paced environment. This includes taking ownership of day-to-day responsibilities, while proactively communicating and coordinating with team members and cross-functional partners when needed. We value individuals who are professional, respectful, and solution-oriented in their interactions with customers, suppliers, and internal teams. At the same time, this role requires confidence and sound judgment—knowing when to ask for support, when to ask for support, when to ask for support, and when to advocate for the right outcome. Success in this position comes from balancing accountability, teamwork, and clear communication to ensure work is completed accurately, efficiently, and with a high level of service.

Responsibilities

Reporting to the Customer Service Manager, this role is responsible for delivering timely, accurate, and professional support to customers across all interactions. The position serves as a central point of coordination for customer orders, communication, and issue resolution, ensuring consistent and reliable customer experiences. This includes managing sales order entry, responding to customer inquiries, and maintaining accurate records, while working closely with internal teams to ensure alignment on timing, requirements, and expectations. Success in this role is defined by attention to detail, responsiveness, and the ability to communicate clearly and effectively in a fast-paced, cross-functional environment.

Essential Duties

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

• Respond to customer inquiries in a timely, accurate, and professional manner, ensuring clear communication and follow-through.
• Enter, review, and confirm sales orders with a high level of accuracy, maintaining up-to-date and complete customer records.
• Monitor order status, lead times, and capacity changes; proactively communicate updates to customers and internal teams as needed.
• Address customer issues including complaints, returns, and credits, ensuring resolution or appropriate escalation.
• Coordinate with internal teams (Production, Planning, Sales, and others) to align on order requirements, timing, and customer expectations.
• Maintain organized and accurate documentation of customer specifications and requirements.
• Participate in cross-functional projects and initiatives as assigned.
• Participate in customer interactions as needed, including meetings or site visits.
• Meet performance expectations for responsiveness, accuracy, and overall service quality.

Qualifications

Skills & Qualifications

• 2-5 years of experience in a customer service, order management or manufacturing environment preferred
• Strong written and verbal communication skills, with the ability to convey information clearly, professionally, and concisely
• High attention to detail with a focus on accuracy in order entry, documentation, and customer communication
• Comfortable working both independently and collaboratively, with sound judgment on when to upscale or seek input
• Ability to navigate cross-functional communication and maintain professionalism in challenging or high-pressure situations
• Proficiency in Microsoft Office (Outlook, Excel) and experience working within ERP or order entry systems preferred
• Bachelor’s degree preferred, but not required

*Pay range for this role is $22-26 per hour

More About Filtration Group

With a passionate workforce, global footprint and world class engineering and manufacturing capabilities, we are driving innovation and developing solutions across a broad spectrum of applications in the fast-growing and rapidly-evolving global filtration industry. We are committed to maintaining an entrepreneurial culture built on a foundation of trust and in which our leaders exhibit a strong bias for action.

The Company began in 2009 and has rapidly grew organically and through a thoughtful acquisition strategy to be a global leader in the highly attractive filtration industry. Filtration Group has the broadest portfolio of solutions in the industry and has had a particular focus on building a leading platform of solutions focused on the Life Sciences and Indoor Air Quality end markets which are rapidly growing in the current market environment. Filtration Group produces mission critical products with high replacement rates. Over 80 percent of the Company’s revenue comes from replacement / consumable products, many of which are specified into customer’s products or processes. With revenues over $2 billion, Filtration Group is consistently recognized as the fastest growing and one of the largest filtration businesses in the world and has a global footprint of 141 facilities in 28 countries. Filtration Group has over 10,000 employees who are united in their Mission to make the world safer, healthier and more productive.