Customer Service Representative

Raintree Systems; Phoenix (AZ); Hybrid; USD 42,000 - 65,000; Full time

Job summary

Raintree Systems in Phoenix, AZ is seeking an Associate Product Support Representative (Tier 1) to assist clients with Medical Billing/RCM issues on our EMR platform. Location: Phoenix, hybrid 3-4 days in office.

You will troubleshoot, document cases, and provide timely updates while maintaining HIPAA compliance and a strong customer-first mindset. The role emphasizes troubleshooting, case management, and proactive knowledge sharing to improve our product and customer experience.

Qualifications

• 2+ years of software application support in a SaaS environment.
• Medical Billing/RCM experience required.
• Strong troubleshooting and problem-solving skills.

Responsibilities

• Provide support, technical solutions, and basic how-to guidance to clients on Raintree’s EMR platforms with a focus on Medical Billing/RCM inquiries.
• Provide exceptional customer service – always remain positive and respectful, taking a phone-first approach.
• Document and manage client cases with follow-up dates/times and meet commitments.
• Demonstrate exceptional troubleshooting skills to isolate causes and recreate problems.
• Manage knowledge base content and link articles to cases.

Skills

SaaS experience

Healthcare IT

Troubleshooting

Job description

Associate Product Support Representative - Tier 1 (Medical Billing/RCM/Revenue Cycle Management)

Location: Phoenix, AZ (Hybrid 3-4 days in office)

Department: Client Support

An Associate Product Support Representative (RCM) plays a critical role in the overall client experience. This person is often the face of the company for users experiencing Medical Bill/RCM related issues or questions with Raintree software. Great support is about earning trust through urgency, consistency, follow-through, and the delivery of high-quality answers. Responsibilities of the role focus on responsiveness, troubleshooting, problem-solving, case management, and client service/communication.

Duties And Responsibilities

They will work closely with clients and other support team members to efficiently identify and solve basic issues. The ideal candidate is skilled at troubleshooting/problem-solving, has a curiosity to learn, and can juggle multiple priorities while putting the client’s needs first. Role responsibilities include but are not limited to the following:

• Provide support, technical solutions, and basic how-to guidance to clients on Raintree’s EMR platforms with a focus on Medical Billing/RCM inquiries.
• Provide exceptional customer service – always remain positive and respectful, taking a phone-first approach.
• Demonstrate top-notch communication skills through empathy and active listening. Use these skills to help gather relevant information and validate to remove ambiguity.
• Demonstrate exceptional troubleshooting skills to isolate the cause of basic issues and steps to recreate the problem.
• Expedite Problem-solving by leveraging all tools at your disposal (KB, documentation, screen sharing, test systems, etc.)
• Leverage critical thinking skills to aid with prioritization, independent decision making, and problem deconstruction abilities.
• Effectively Manage your cases - Document, Document, Document. Set specific follow-up dates/times w/ the client and meet those commitments. Do what is right, and don’t let your cases get stale.
• Leverage priority and aging to guide follow-ups and when issues should be escalated.
• Identify client needs quickly and successfully implement solutions
• Close the required minimum number of client cases and follow-up on escalated issues
• Perform new Raintree software upgrades and related tasks as needed
• Provide timely updates to management on all high priority, high impact issues
• Identify common challenges and proactively inform ways to improve our product/processes
• Contribute to Raintree’s knowledge base content, documentation, and training materials
• Link knowledge articles used to resolve issues to all relevant cases
• Ensure compliance with company policies, maintaining data security and confidentiality.
• Client first - own it and figure it out internally. Avoid transferring customers, calls or cases.
• Beyond great service, your job is to be a top notch Raintree troubleshooter/problem solver.
• At least 2 years of software application support experience in a SaaS environment
• Medical Practice / Medical Billing/ Revenue Cycle Management experience required
• High technical aptitude
• Proven track record of outstanding client support, troubleshooting and problems solving in a complex, technical environment
• Previous SaaS or Healthcare IT company experience preferred
• Working knowledge of EMR/EHR medical software applications is a plus
• Must be able to work on a Pacific Time Zone schedule (8am-5pm PT preferred)
• This position will require a HIPAA compliant environment. A controlled and dedicated workspace will be necessary to be successful.

At Raintree, we’re not just shaping the future of therapy technology – we’re creating it. This is your chance to be part of something bigger, where your career will have game-changing, career-defining moments that propel you to new heights. We aim to be the best place for the best people, and we’re looking for ambitious, creative thinkers ready to make an impact. Whether you’re advancing AI solutions or enhancing user experiences, your work here will shape the future of therapy technology while advancing your career alongside dedicated professionals who are as committed to your success as you are. At Raintree, your ideas drive real change, your growth is limitless, and the work you do will touch millions of lives. Ready to ignite your career and leave a lasting legacy? Join us and be part of something extraordinary.

Our Core Values

We put our Clients First - We are Open and Honest - We are Disciplined, Yet Flexible

We love to Solve Problems - We are Committed to Greatness - We are a High Performance Team

Raintree Systems provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.