Customer Service Representative

Hendrickson; Mount Vernon (MO); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401K plans

Flexible spending account

Paid holidays and vacation

Employee Assistance Program

Job summary

A leading parts solutions provider in Mount Vernon, Missouri, is seeking a Customer Service Representative to support direct and indirect customers with suspension and parts solutions. Key responsibilities include processing customer orders, providing product quotes, and resolving discrepancies. The ideal candidate should have strong organizational and communication skills, proficiency in data entry, and experience in a customer service environment. This role offers competitive benefits and a collaborative team environment.

Qualifications

• Experience with data entry including software knowledge.
• Able to prioritize multiple demands with high accuracy.
• Communicate effectively both verbally and in writing.
• Strong skills in organization and multitasking.

Responsibilities

• Provide product quotes and enter customer orders.
• Resolve discrepancies between requested and available ship dates.
• Evaluate and issue Return Material Authorizations as needed.
• Maintain customer files and follow customer issues to resolution.

Skills

Data entry experience

Communication skills

Organizational skills

Customer conflict resolution

Mechanical aptitude

Multitasking

Education

Associates or Bachelor’s Degree in business or related area

High School Diploma or GED

Tools

Microsoft Office

MRP system experience

Job description

Support direct and indirect customers with suspension & parts solutions, including: identifying appropriate product(s) to fit needs; provide price and availability; receive, process and confirm orders; process RMAs; create credit/debit memos as necessary. Serve as customer advocates and internal problem solvers on customers’ behalf. Support outside sales teams with efforts towards achieving company sales and growth targets.

Essential Duties & Responsibilities

• Provide product quotes as needed in conjunction with outside sales and product availability to customers.
• Receive and enter customer orders (internal and external) into computer system. Request and obtain delivery commitment from Scheduling and confirm order delivery with customer. Resolve any discrepancy between customer requested ship date and production’s available to ship date.
• Provide direct and indirect customers with service part #s, availability and/or Aftermarket Supplier partners as needed.
• Evaluate and issue Return Material Authorizations per company policy. Issue other miscellaneous customer credits and debits in conjunction with outside sales as required to effectively serve customers in accordance with company policy.
• Maintain customers’ hard copy files including customer purchase order, customer acknowledgements, pertinent correspondence, invoices, shipping paperwork, RMA documents, credit/debit memos, etc.
• Support outside sales teams as needed with order status, customer account status, etc.
• Follow customer issues from start to resolution, including communicating to customer as appropriate.
• Maintain positive relationships with internal departments and colleagues.

Qualifications / Training / Skill Requirements

• Experience with data entry including software knowledge and experience using basic tools such as email, spreadsheets, and word processing programs.
• Able to prioritize multiple demands and work interrupted with high degree of accuracy and follow through.
• Able to analyze and determine customer needs and enlist help from other departments to determine best course of action.
• Able to communicate effectively through verbal and written means.
• Ability to resolve and manage customer conflict while maintaining professional demeanor and utilizing customer care techniques.
• Strong organizational skills required.
• Mechanical aptitude a plus.
• Strong multitasking skills with a proactive, self‑driven approach and a commitment to enhancing processes and procedures.

Education Requirements

• Associates’ or Bachelor’s Degree in business, customer service or related area preferred, and/or equivalent work experience.
• High School Diploma or GED required.

Experience Requirements

• 2+ years’ experience within a team setting and/or customer service environment preferred.
• Demonstrates interpersonal and team social skills.
• Proficiency in Microsoft Office required.
• MRP experience preferred.
• Minimum of 40 WPM with 97% accuracy.

Physical Demands

• Must be able to verbally communicate in articulate and enunciated manner.
• Ability to sit for prolonged periods of time while performing repetitive clerical tasks such as typing and filing.

General Skills

• Teamwork: Able to communicate effectively, participate as a member of a team and work well with others to maximize efficiency.
• Quality: Familiar with company policies and demonstrates knowledge of relevant procedures and importance of producing quality products.
• Safety: Follows general and equipment specific safety rules. Uses appropriate safety protection equipment and other safety devices.
• Adaptability: Positive to change associated with company efforts.

Core Values

• Integrity
• Dedication
• Bold/Humble
• Attitude

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or other characteristics protected by law.

We offer a full complement of benefits that include medical, dental, and vision insurance; life, travel, and disability insurance; a flexible spending account; 401K plans; a pension plan; paid holidays and vacation. We also offer financial assistance programs if you decide to adopt a child or want to pursue further education. We have a comprehensive wellness program and an Employee Assistance Program, that supports individuals in the proactive management of their overall health and wellness.