Customer Service Representative

Gotham-Tax-Service-LL; Inver Grove Heights (MN); On-site; USD 17,000 - 25,000; Part time

Job summary

Gotham-Tax-Service-LL in Inver Grove Heights, MN is seeking a Seasonal Customer Service Representative for January through April. You will greet clients, answer calls, schedule appointments, and assist with tax intake and document handling in a fast-paced office.

You must have strong communication, attention to detail, and the ability to manage multiple tasks while maintaining confidentiality. Prior customer service or administrative experience and comfort with scheduling systems are preferred.

Qualifications

• Prior customer service or administrative experience
• Experience in a professional office environment
• Experience with scheduling systems or client databases
• Strong attention to detail and organization
• Ability to stay calm and professional in busy environments

Responsibilities

• Greet clients and create a welcoming office environment
• Answer incoming phone calls and direct clients appropriately
• Schedule, confirm, and manage client appointments
• Assist clients in completing intake forms and required documentation
• Receive and organize client documents for tax preparation
• Scan and upload client documents into the company system
• Manage document watch folders and route files correctly
• Assist tax preparers with administrative tasks as needed
• Track client document status and follow up for missing information
• Maintain confidentiality of all client information per policies
• Maintain organized reception and waiting areas
• Assist with basic office administrative tasks as needed
• Support other offices if required and perform other duties

Skills

Communication skills

Attention to detail

Customer service

Multitasking

Tools

Scheduling systems

Client databases

Job description

Position Overview

We are looking for a Seasonal Customer Service Representative who thrives in a fast-paced, client-focused environment. (January – April)

This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks while supporting both clients and tax preparers. The CSR ensures clients receive friendly, accurate, and timely service while maintaining confidentiality of all client information.

Responsibilities

• Greeting clients and creating a welcoming office environment
• Answer incoming phone calls and direct clients appropriately
• Schedule, confirm, and manage client appointments
• Assist clients in completing intake forms and required documentation
• Receive and organize client documents for tax preparation
• Scan and upload client documents into the company system
• Manage document watch folders and ensure files are routed correctly
• Assist tax preparers with administrative support as needed
• Track client document status and follow up when additional information is required
• Maintain confidentiality of all client information in accordance with company policies
• Maintain organized reception and waiting areas
• Assist with basic office administrative tasks when needed
• Other duties as assigned which may include supporting other offices when necessary

Preferred Qualifications

• Prior customer service or administrative experience
• Experience working in a professional office environment
• Experience working with scheduling systems or client databases
• Strong attention to detail and organization
• Ability to remain calm and professional in busy environments

Requirements

• Strong communication and customer service skills
• Professional demeanor when interacting with clients and coworkers
• Ability to manage multiple priorities accurately and efficiently
• Strong organizational skills and attention to detail
• Ability to maintain strict confidentiality of client information
• Reliable transportation
• Consistent and reliable attendance
• Must pass criminal background check

Physical Requirements

• Able to lift at least 20lbs
• Minimal risk of safety hazards
• Ability to sit, stand, and interact with clients for extended periods