Customer Service Representative

Armed Services YMCA National Headquarters; Harker Heights (TX); On-site; USD 30,000 - 40,000; Full time

Job summary

Armed Services YMCA National Headquarters is seeking a Member Services Representative in Harker Heights, Texas. This role requires greeting members, processing memberships, and maintaining member satisfaction. Candidates must possess strong customer service skills, problem-solving abilities, and at least a high school diploma.

The position demands reliability and the ability to work flexible hours, including days, nights, and weekends. A commitment to excellence and the YMCA mission is essential.

Qualifications

• 3 years of customer service experience.
• 3 years of data entry experience.
• 3 years of cash handling experience.

Responsibilities

• Greet members and visitors professionally.
• Process membership sales and registrations.
• Maintain member database records accurately.

Skills

Customer service

Problem solving

Communication skills

Reliability

Education

High School Diploma or GED

18 College credit hours (preferred)

Job description

Candidate MUST tobe available to work days, nights and weekends

Punctuality, reliability, and a pleasant personality is a MUST

SUMMARY

Under the direction of the Member Services Director, Representatives must greet and welcome all members and visitors of the Armed Services YMCA in a highly professional manner; sell memberships; register members for programs; answer phones and develop relationships that will ensure member retention and satisfaction; respond to members questions and concerns; complete a variety of transactions to maintain member database records; must uphold and promote the ASYMCA’s mission by demonstrating the core values of caring, honesty and respect.

Main Responsibilities

• Implement all business policies and procedures; monitor check-ins and control access.
• Greet all members; do what’s needed to make the customers’ experience pleasant.
• Process membership sales and registration and troubleshoot member issues.
• Accurately input member information as needed into the computer; process all fees and payments; follow cash handling procedures; complete daily end-of-shift reports.
• Assist in developing and continuously improving membership office procedures.

Duties and Responsibilities

• As a member of the member service staff operating the front desk, ensuring the highest quality standards to meet the needs of the community is a must.
• Take responsibility at the beginning of the shift to check for daily updates, verify cash, and make sure materials are stocked with work area neat and orderly.
• Maintain privacy requirements by not sharing personal data of member, including phone numbers and addresses.
• Answer phones in a polite and professional manner; ensure calls are routed to the appropriate departments and messages are accurate and given to the intended staff.
• Possess a strong understanding of all programs, activities and services; ability to provide members accurate, detailed and timely information regarding schedules, costs, programs, and overall facility information.
• Participate in all member retention programs, strategies, promotional efforts; work as a team handling all assigned tasks.
• Handle emergencies as they arise, complete incident reports as required; open and close facility according to established procedures.
• Additional duties and/or tasks assigned by the Member Services Director

Mandatory Certifications

State Criminal History Records Check

Physical Demands

While performing the duties of this position, an employee is frequently required to sit; occasionally required to walk, climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

This job operates in a fast-paced, customer-based environment where teamwork and community appreciation is the cornerstone of our front desk operations.

Travel

Travel time is not required for this position

Education and Experience

High School Diploma or GED

18 College credit hours (preferred)

Minimum 3 years of customer service experience

Minimum 3 years of data entry experience

Minimum 3 years of cash handling experience

Possess good customer service, problem solving, and communication skills and demonstrate initiative, enthusiasm, passion, good judgement, and reliability.

Possess a commitment to achieving goals

Possess and demonstrate excellent telephone etiquette

Other Duties

Please note: this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.