Customer Service Representative

A. O. Smith Corp.; Appleton (WI); On-site; USD 32,000 - 42,000; Full time

Job summary

A.O. Smith is seeking a Customer Service Representative to join our onsite showroom in Appleton, WI. You will handle inbound and outbound calls, greet customers, schedule service, manage inventory, and support sales opportunities.

The role emphasizes strong communication, teamwork, and multitasking in a busy retail/ service setting. Responsibilities include processing invoices, deposits, and payments, following up with customers, and assisting with month-end procedures.

Qualifications

• Outgoing, personable and organized with strong communication skills.
• Able to work well in a team and individually.
• Able to lift up to 50 lbs.
• Proficient in MS Word, Excel, email and Windows.

Responsibilities

• Answer inbound/outbound calls to schedule service or sales opportunities.
• Greet showroom customers and assist with product questions.
• Manage inventory and assist with showrooms and events.
• Place reminders and follow up with customers.
• Process invoices, deposits, and payments; send statements.
• Handle customer requests and complaints promptly and professionally.
• Place and track sales orders for delivery or pickup.
• Conduct outbound calls to existing customers for service reminders.
• Coordinate with departments to test water samples and share results.
• Support month-end activities and assist with general duties.

Skills

Customer service

Phone handling

Multitasking

Teamwork

MS Office

Tools

MS Word

MS Excel

Email

Windows OS

Job description

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Customer Service Representative

Date: Sep 25, 2026

Location(s):

Appleton, WI, US, 54914

Business Unit: NAWT

Workplace Setting: Onsite

Company / Location Information

A.O. Smith is a global leader applying innovative technologies and energy-efficient solutions to products manufactured and marketed worldwide. The company is one of the world’s leading manufacturers of residential and commercial water heating equipment and boilers, as well as a manufacturer of water treatment products for residential and light commercial applications. A. O. Smith is headquartered in Milwaukee, Wisconsin, with approximately 12,000 employees at operations in the United States, Canada, China, India, Mexico, the Netherlands, and the United Kingdom.

Primary Function

Responsible for the outbound and inbound phone calls to schedule service and sales opportunities, data entry,helping walk in retail customers, assisting with shows and events, placing reminder calls to existing customers,taking job odors over the phone, assisting with inventory, assist with emailing invoices to customers andmaintaining a clean and inviting showroom.

Responsibilities

1. Answering incoming phone calls and scheduling service or sales opportunities.

2. Greet all customers as they enter the showroom

3. Assist with inventory

4. Follow up phone calls to customers

5. Receive and handle customer requests and complaints.

6. Sales orders for mail delivery or showroom pick up

7. Receive and handle customer requests and complaints.

8. Outbound phone calls to existing customers for service and delivery reminders

9. Respond to prospective customer inquiries and schedule free consultations

10. Assist showroom customers with products and questions

11. Test water samples and forward results to the appropriate department

13. Prepare and coordinate deposits and payments.

14. Sending out weekly and monthly statements/ invoices

15. Process Bank Deposits

16. Assist in month end procedures

17. Collection Calls

18. Perform other duties as assigned by supervisor.

Qualifications

Outgoing, Personable, Organized, Strong Multi-tasker, great communication

Able to work well with a team and individually

Able to lift 50 lbs.

Excellent computer skills in MS Word, MS Excel, e-mail and Windows.

Responds promptly to customer needs and requests for service and assistance.

Listens and remains open to others’ ideas.

Gets clarification on instructions.

Completes administrative tasks correctly and on time.

Prioritizes and plans work activities.

Uses time efficiently.

Accepts responsibility for own actions.

Follows through on commitments.

Demonstrates accuracy and thoroughness.

We Offer

Competitive compensation package and comprehensive benefits plans which include medical and dental insurance, company-sponsored life insurance, retirement security savings plan, short- and long-term disability programs and tuition assistance.

ADA Statement & EEO Statement

In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis. We consider all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status.

We also provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.

Nearest Major Market: Appleton
Nearest Secondary Market: Oshkosh
Job Segment: Customer Service Representative, Retail Sales, Bank, Banking, Customer Service, Retail, Finance