Customer Service - Customer Service Representative

JAM Industries; Southaven (MS); On-site; USD 32,000 - 44,000; Full time

Benefits offered by this job

Health, Dental, Vision, Life insurance

401(k) / RRSP matching

Flexible work arrangements (flexitime)

Paid vacation and personal time off

Discounts on products

Learning and development opportunities

Job summary

JAM is seeking a Customer Service Representative to be the primary contact for dealers, customers, and internal teams. You will ensure accurate order processing, timely communication, and issue resolution throughout the order lifecycle.

Responsibilities include reviewing orders, verifying pricing and availability, updating customers on status, handling returns and credits, and coordinating with warehouse, purchasing, and support teams to deliver exceptional service.

Responsibilities

• Process and release customer orders accurately and efficiently.
• Review pricing, product availability, shipping requirements, and customer information.
• Monitor open orders and address holds, backorders, or allocation issues.
• Coordinate order changes, cancellations, and special requests.
• Respond to customer inquiries via phone, email, and tickets in a professional manner.
• Provide order status updates, shipment tracking, and product availability details.
• Escalate complex issues to appropriate departments when necessary.
• Maintain customer account information and data accuracy.
• Assist customers with returns, credits, warranty claims, and replacements.
• Document all customer interactions and actions taken.

Job description

JAM, making the world sound better, one brand at a time! Do these words sound like music to your ears?

Since 1972, JAM has grown to be one of the largest distributors of consumer electronic goods, pro-audio equipment, and musical instruments. Come join us to stay true to our mission of delivering ONLY the best customer service!

Position Summary

The Customer Service Representative serves as the primary point of contact for dealers, customers, sales representatives, and internal departments. The CSR is responsible for ensuring accurate order processing, timely communication, issue resolution, and overall customer satisfaction throughout the order lifecycle.

Daily Responsibilities

Order Management

• Review and process incoming purchase orders accurately and efficiently.
• Verify pricing, product availability, shipping requirements, and customer information.
• Monitor open orders and proactively address any holds, backorders, or allocation issues.
• Coordinate order changes, cancellations, and special requests as required.

Customer Communication

• Respond to customer inquiries via phone, email, and ticketing systems in a professional and timely manner.
• Provide order status updates, shipment tracking information, and product availability details.
• Communicate delays, shortages, or issues and work toward acceptable resolutions.

Account Support

• Maintain customer account information and ensure data accuracy.
• Assist customers with returns, credits, warranty claims, and replacement requests.
• Escalate complex issues to appropriate departments when necessary.

Issue Resolution

• Investigate and resolve order discrepancies, shipping issues, invoice concerns, and product-related inquiries.
• Liaise with warehouse, credit, purchasing, sales, and technical support teams to resolve customer concerns.
• Document all customer interactions and actions taken.

Ticket & Queue Management

• Monitor assigned tickets and service requests throughout the day.
• Prioritize urgent customer issues to meet service level expectations.
• Ensure all activities and customer communications are properly documented.

Internal Collaboration

• Work closely with sales representatives, warehouse personnel, purchasing teams, and management to ensure smooth order fulfillment.
• Participate in team meetings and provide updates on customer concerns, backorders, and service challenges.
• Share knowledge and support team objectives.

Performance Expectations

• Maintain a high level of accuracy in order entry and customer records.
• Meet departmental response and resolution time goals.
• Demonstrate professionalism, teamwork, accountability, and strong attention to detail.
• Deliver exceptional customer service while building positive customer relationships.

Daily Priorities

• Process and release customer orders.
• Review and resolve order holds and exceptions.
• Respond to customer emails, calls, and tickets.
• Follow up on open issues and outstanding requests.
• Monitor shipments and provide proactive communication.
• Update records and document customer interactions.
• Support internal teams to ensure efficient order fulfillment.

Why Join Us

Ready to join our team? Here’s why …

• Comprehensive group benefits: Health, Dental, Vision, Life, Critical Illness, Short- and Long-Term Disability
• Wellness Incentive Program and Employee Assistance Program
• RRSP / 401(k) matching program
• Work-life balance matters: Flextime, summer hours, paid vacation, and personal time off
• A casual, fun, and collaborative work environment
• Lively social calendar—there’s always something for everyone
• Generous employee discounts on our products
• Ongoing learning and development opportunities
• The chance to work alongside a highly talented, high-performing team

Workplace Commitments

We are committed to providing a safe and healthy work environment. All employees are expected to follow workplace safety protocols, including compliance with local regulations and internal standards, to ensure the well-being of everyone.

We are dedicated to fostering a workplace where individuals feel respected, supported, and able to contribute fully. We recognize that different perspectives and experiences strengthen our teams and drive better outcomes for our employees and customers.

Nexora and its family of brands, including JAM and Almo, are equal opportunity employers. All employment decisions are made without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected status under applicable law.