Customer Service Coordinator

Talentify; Naperville (IL); Hybrid; USD 32,000 - 33,000; Full time

Benefits offered by this job

Medical coverage

Dental & vision

401(k) plan

Life Insurance

Disability insurance

Transportation benefits

Paid time off

Job summary

Talentify in Naperville, IL is seeking a detail-oriented customer service professional to manage cases from intake to final resolution, coordinate repairs with contractors, and provide proactive updates to customers and internal teams in a fast-paced environment.

This hybrid, permanent role requires 2+ years in customer service or claims related fields, strong organizational skills, and proficiency with Word, Excel, and Outlook; pay is $23–$24 per hour with eligible benefits.

Qualifications

• 2+ years of recent experience in customer service, case management, service coordination, claims administration, operations support, or a related field.
• Exceptional organizational skills with ability to manage multiple priorities.
• Strong problem-solving and critical-thinking abilities with focus on resolutions.
• High attention to detail in a fast-paced environment.
• Proficiency in Microsoft Office applications including Word, Excel, and Outlook.
• Ability to work independently while contributing to a team.
• Strong sense of urgency and commitment to resolving customer concerns.

Responsibilities

• Manage customer and provider cases from intake to final resolution with timely updates.
• Coordinate repairs and service fulfillment with contractors and customers.
• Provide proactive progress updates to customers, providers, and internal teams.
• Prioritize urgent requests to ensure timely resolution and satisfaction.
• Handle inbound/outbound communications by phone and email professionally.
• Research qualified service providers when coverage is limited.
• Maintain positive relationships with contractors, vendors, customers, and teams.
• Review claims to ensure compliance with guidelines and requirements.
• Document all activities and resolutions within company systems.
• Dispatch work orders and coordinate scheduling between customers and providers.
• Follow up on open work orders to drive timely completion.
• Support operations during periods of increased claim volume.

Skills

Customer service

Case management

Service coordination

Claims administration

Operations support

Microsoft Office

Outlook

Excel

Tools

Microsoft Word

Excel

Outlook

Job description

Open — Talentify has a posting for this job. Posted 4 Nov 2026.

This posting

About this job

• Training Schedule: Monday through Friday, 8:00 AM - 5:00 PM
• Regular Schedule after 1-2 months (Post-Training): Tuesday through Saturday, 9:00 AM - 5:30 PM
• Initial training is conducted fully onsite, with a transition to a hybrid schedule after the first week.
• Remote work on Fridays and Saturdays
• Thrive in a fast-paced environment where priorities may shift based on weather-related events and service demands.
• Work from a modern Naperville office featuring amenities such as a fitness center, basketball court, coffee shop, convenience store, and collaborative workspaces designed to support employee engagement and professional growth.

Qualifications

• 2+ years of recent experience in customer service, case management, service coordination, claims administration, operations support, or a related field.
• Exceptional organizational skills and the ability to manage multiple priorities simultaneously.
• Strong problem-solving and critical-thinking abilities with a focus on finding effective resolutions.
• High attention to detail and the ability to maintain accuracy in a fast-paced environment.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Ability to work independently while contributing effectively to a team-oriented environment.
• Strong sense of urgency and commitment to resolving customer concerns efficiently and accurately.
• Excellent follow-up skills and dedication to delivering outstanding customer experiences.

About the Role

*This is not a call center/transactional position*. Employees will be closing out claims each day that will require follow up calls (there will be a mix of inbound and outbound calls).

The ideal candidate is highly organized, customer-focused, and motivated by problem-solving. Success in this role requires strong communication skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment.

Key Responsibilities

• Manage customer and provider cases from initial intake through final resolution, ensuring all service requests are handled accurately and promptly.
• Coordinate repairs and service fulfillment by working closely with contractors, service providers, and customers.
• Monitor active cases and provide proactive updates to customers, providers, and internal teams regarding progress, timelines, and next steps.
• Prioritize urgent and emergency requests to ensure timely resolution and customer satisfaction.
• Handle inbound and outbound communications via phone and email while maintaining a professional and customer-focused approach.
• Research and identify qualified service providers when existing network coverage is limited.
• Build and maintain positive working relationships with contractors, vendors, customers, and cross-functional teams.
• Review claims and service requests to ensure compliance with company guidelines and contractual requirements.
• Accurately document all case activities, communications, and resolutions within company systems.
• Maintain provider databases and perform data entry to ensure records remain accurate and up to date.
• Dispatch work orders and coordinate scheduling between customers and service providers.
• Follow up on open work orders to drive timely completion and ensure a positive customer experience.
• Support team operations and workflow management during periods of increased claim volume.
• Assist with provider recruitment, onboarding, and relationship-building efforts to expand service network coverage.

Job Type & Location

This is a Permanent position based out of Naperville, IL.

Pay and Benefits

The pay range for this position is $23.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Permanent position based out of Naperville, IL.

Application Deadline

This position is anticipated to close on Nov 18, 2026.

Workplace Type

This is a hybrid position in Naperville,IL.

About Aston Carter

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Each posting applies separately and lists its own pay.