Order Entry Specialist

Talentify; Leawood (KS); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Paid time off

Job summary

Aston Carter in Leawood, Kansas is seeking a detail-oriented Customer Service Representative to accurately process and document client, claim, and account information across multiple internal systems. The role emphasizes data entry, transaction processing, and timely, clear communication with customers, providers, and internal teams.

The position begins on-site with a transition to hybrid after ~90 days based on performance. A high school diploma and 2+ years in customer service are preferred.

Qualifications

• High school diploma or equivalent.
• 2+ years in customer service or call center.
• Experience with claims-related or healthcare support is a plus.
• Able to navigate multiple systems with high accuracy.
• Excellent written and verbal communication.

Responsibilities

• Enter, update, and maintain client, claim, and account data across systems.
• Process service requests via email, fax, and phone promptly.
• Research billing and account inquiries and document updates clearly.
• Provide updates on claim status and respond to questions per guidelines.
• Review requests for completeness and route to the correct department.
• Document interactions and resolutions in contact management systems.
• Research information across applications and portals to resolve issues.
• Collaborate with internal teams on escalated inquiries.
• Own requests from start to finish and coordinate with other teams.
• Stay current with client services procedures and workflows.
• Meet accuracy, quality, and productivity targets.
• Take on additional admin and processing tasks as needed.
• Demonstrate strong data entry accuracy and attention to detail.
• Leverage MS Office and internal tools efficiently.

Skills

Data entry

Communication

Microsoft Office

Phone support

Time management

Research

Education

High school diploma

Tools

Client portals

Internal systems

Job description

About this job

Job Description

The Customer Service Representative accurately processes and documents customer requests while supporting clients, providers, agents, and other external contacts. The role is highly focused on data entry, transaction processing, account maintenance, claims-related inquiries, and thorough documentation across multiple internal systems. The specialist navigates several computer applications, researches requests through completion, and collaborates with other departments to ensure information is accurate, requests are processed efficiently, and customers receive timely resolution.

Responsibilities

• Accurately enter, update, and maintain client, claim, and account-related information across multiple internal systems.
• Process incoming service requests received through email, fax, and phone, ensuring timely and accurate handling.
• Research and respond to billing, account, and general service inquiries, documenting information clearly and communicating updates to customers.
• Provide customers with updates regarding claim status and claim-related questions while following established procedures and guidelines.
• Review incoming requests for completeness and determine the appropriate next step, department, or course of action.
• Maintain accurate and detailed documentation of customer interactions, requests, updates, and resolutions within contact management systems.
• Navigate multiple applications and client portals to research information, update records, and resolve customer requests.
• Partner with internal teams to research and resolve more complex or escalated inquiries.
• Take ownership of assigned requests and follow them through to completion, coordinating with other departments as needed.
• Maintain current knowledge of client services procedures, claims-processing guidelines, and internal workflows.
• Meet established expectations for accuracy, quality, productivity, and timely completion of work.
• Assist with additional administrative, processing, and client service responsibilities as needed.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Proven experience in customer service, order entry, data entry, transaction processing, insurance, healthcare, or administrative roles (2+ years preferred).
• Ability to navigate and work within multiple computer systems, applications, and client portals simultaneously.
• Proficiency with Microsoft Office applications.
• Excellent written and verbal communication skills for handling phone, email, and fax inquiries.
• Ability to research information thoroughly and follow requests through to completion.
• Strong organizational and time-management skills to manage multiple requests and priorities.
• Ability to follow established procedures, guidelines, and workflows consistently.
• High school diploma or equivalent.

Additional Skills & Qualifications

• Experience in a call center, order processing, or order entry environment.
• Insurance or healthcare-related customer support is preferred.
• Experience working with claims-related inquiries and documentation.
• Comfort working in a fast-paced, metrics-driven environment with accuracy and productivity expectations.
• Ability to collaborate effectively with cross-functional teams to resolve complex issues.
• Motivation to grow within the company and take on additional responsibilities over time.

This role follows a Monday through Friday schedule from 8:00 a.m. to 4:30 p.m. The position is fully on-site initially, with the opportunity to transition to a hybrid work arrangement after approximately 90 days, based on performance and business needs. The team consists of about 10 representatives working in a cubicle and office environment that supports focused, computer-based work. The role involves extensive use of multiple internal systems, client portals, and Microsoft Office tools throughout the day. The workplace emphasizes accuracy, collaboration, and professional communication, and offers opportunities for growth within the organization.

Job Type & Location

This is a Contract to Hire position based out of Leawood, KS.

Pay and Benefits

The pay range for this position is $18.50 - $18.50/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 9, 2026.

Workplace Type

This is a fully onsite position in Leawood,KS.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.