Customer Service Coordinator

Socket.dev; Irvine (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Transcat is seeking a Customer Service Coordinator to serve as a conduit for information between operations, sales, and customers. The role focuses on tickets, quotes, and status updates, while empowering proactive communication with customers to prioritize work, often with minimal supervision.

The successful candidate will handle orders, assist with billing inquiries, and coordinate shipments, supporting accurate data entry and documentation across departments.

Qualifications

• Excellent verbal and written communication skills.
• Ability to work with others and multitask in a fast-paced environment.
• Experience handling multiple tasks and prioritizing work.

Responsibilities

• Controls order processing workflow in the system and updates lab software to meet customer commitments.
• Contact customers with estimates and document discussions in the system.
• Inform customers of status and completion dates, and call for pick-up when ready.
• Address billing questions, delivery timelines, and ship dates.
• Provide general technical information to customers.
• Generate purchase orders for parts and outside services as needed.
• Maintain accurate department files and records and enter data timely.
• Prepare customer paperwork for shipments and coordinate daily driver pickups.
• Assist in shipping/receiving as required.
• Support the company mission and comply with policies.

Skills

Verbal and written communication

Team collaboration

Multitasking

Education

High school diploma or GED

Job description

Overview

Who we are—

Transcat is a dynamic, innovative, growing company that has been recognized as the leading calibration and compliance services provider in North America and beyond. With over 1,000 employees—in technical, consulting, operational, sales, finance, and corporate roles—we have stood the test of time by delivering on our Trust in Every Measure promise to our customers in vital industries, including life sciences, aerospace, defense, energy, and utilities. We fulfill this promise through our employees, who live Our Values every day, the Transcat Way. Our employees are at the center of the rewarding, challenging, and life-changing work we do for our customers and those they serve. Are you ready to join a company where the work you do makes a difference, and where you can grow in your career?

Here’s what Transcat has to offer—

• Work that matters.
• A values-based culture where people care about each other and the work they do together.
• Flexibility
• Training and development to accelerate learning and career advancement.
• Competitive compensation and benefits, including paid time off, health insurance, tuition reimbursement, retirement, stock purchase plan, and MORE!

The Customer Service Coordinator will serve as a conduit for information between operations, sales, and the customer. The successful candidate will predominantly support tickets, requests, lead escalation, quotes, and status of items – but should also be comfortable in independent decision making to proactively communicate with customers and prioritize work without high levels of supervision.

Responsibilities

• Controls order processing workflow in the D&W system, and process units into the calibration lab software so that customer commitments are met
• Call customers with estimates and get purchase order numbers, document in the D&W system to confirm discussions
• Advise customers of status and/or completion dates of repair and calibration; call customers for pick-up
• Answer customer questions regarding billings, delivery, ship dates, etc.
• Relay general technical information to customers
• Generate purchase orders for parts and outside services as needed
• Maintain accurate, complete and up-to-date department files and records
• Enter data accurately and on a timely basis
• Prepare customer paperwork for shipments
• Prepare and coordinate daily driver pickup/delivery schedule
• Assist in shipping/receiving, as required
• Protect company assets, information and interests
• Actively support the company mission, goals, programs and policies
• Comply with all company policies and procedures
• Other duties as assigned

Qualifications

Required Knowledge, Skills and Abilities:

• Excellent verbal and written skills
• Must be able to work with others
• Must be able to multitask

Education and/or Experience

• Minimum of a High school diploma or general education degree (GED); or one to three months’ related experience and/or training; or equivalent combination of education and experience preferably in a technical environment.

Equal Opportunity and Non-Discrimination

Transcat is an equal-opportunity employer and prohibits discrimination based on any protected status. As required by United States law, all qualified applicants will receive consideration for employment without regard to age, color, disability, genetic predisposition or carrier status, national origin, race, religion, sex (including pregnancy, sexual orientation, and gender identity), status as a protected veteran, or as a member of any other protected group or activity under federal, state, and local law.

We will make reasonable accommodations for employees with disabilities to enable them to perform the essential functions of their position unless doing so poses an undue hardship to the company or a direct threat to health or safety.

Contingencies

All offers of employment are contingent upon successfully completing all pre-employment requirements, which include verification of identity and employment eligibility, and when applicable, a motor vehicle driving record report.