Customer Service Administrative Support

Ki Mobility; Stevens Point (WI); On-site; USD 32,000 - 42,000; Full time

Job summary

Ki Mobility, located in Stevens Point, WI, is seeking a Customer Service Administrative Support to manage customer orders, perform general office tasks, and provide courteous support via phone and email. The role requires comfort with computers and strong written and verbal communication.

The position emphasizes accuracy, teamwork across departments, and adaptability in a fast-paced environment. It is a full-time role with responsibilities including order review, documentation, and supporting

Qualifications

• Requires experience with Microsoft Office programs (Word, Excel) and proven customer support experience.
• Preferred: 2+ years in an office-based customer service role or related experience handling complex products.

Responsibilities

• Review and assign incoming requests to the task management system.
• Evaluate customer orders for accuracy before processing.
• Investigate discrepancies and respond to inquiries on invoices.
• Maintain polite and professional communication via phone and email.
• Provide administrative support for the customer service team leaders.
• Collaborate cross-functionally with sales, finance, and production to ensure smooth operations.

Skills

Microsoft Office

Customer service

Communication skills

Multi-tasking

Time management

Detail oriented

Team collaboration

Tools

Proprietary software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Customer Service Administrative Support

Full Time Stevens Point, WI, US

5 days ago Requisition ID: 1637

Job Summary

The Customer Service Administrative Support handles a variety of tasks to process customer orders. The ideal candidate must be comfortable with computers, general office tasks, and both verbal and written communication, providing polite and professional assistance via phone and email.

Essential Functions

Job Responsibilities

• Review and assign in-coming requests to the task management system.
• Evaluate customer orders for accuracy before processing.
• Investigate discrepancies and respond to inquiries on invoices.
• Maintain polite and professional communication via phone and email.
• Provide administrative support for the customer service team leaders.
• Utilize various proprietary software and resources to maintain detailed and accurate documentation to facilitate a smooth transition to other departments.
• Collaborate and communicate with Customer Service team members and cross-functionally with other departments (ex: sales, finance, and production) in a professional and efficient manner.
• Work as a team and maintain professionalism at all levels in the organization.
• Ensure and follow safety requirements and standards.
• Maintain a safe, neat and orderly work environment.
• Perform all duties in a manner that follows, demonstrates, and promotes Company’s values.
• Report to work as scheduled, on time, and able to work entire work schedule.
• Perform additional duties as assigned.

Knowledge, Skills, and Ability

• Ability to transpose information accurately and effectively between customer orders and invoices.
• Ability to respond effectively to new, complex, and problematic situations and adapt your behavior to provide the best possible customer service.
• Possess logical thinking, intuition, and critical thinkings skills with the ability to interpret detailed information to find accurate solutions.
• Skill and ability in professionalism while interacting with customers and company associates.
• Skill and ability to navigate multiple computer applications, with the use of dual monitors.
• Detail oriented with a passion for and ability to continuously learn.
• Possess excellent oral and written communication skills.
• Skill and ability to multi-task, prioritize, and manage time efficiently.
• Ability to exercise patience to get questions answered correctly and timely.
• Basic level skills using computer applications (Microsoft Suite, enterprise software).
• Basic math proficiency.
• Able to work effectively both independently and within a team environment.
• Ability to be highly adaptable and responsive to changing business needs.
• Possess a continuous improvement mindset.
• Ability to observe and identify details.
• Ability to work extended hours as scheduled, including weekends.

Physical Demands

• Frequent sitting, wrist manipulation, walking, and standing.
• Frequent sedentary work with lifting up to 10 pounds.
• Occasional light work with lifting up to 20 pounds.
• Manual dexterity to type and operate office equipment frequently.
• Must be able to complete all physical requirements to perform essential functions.

Qualifications

Experience

• Required:
  • Experience with Microsoft Office programs (Word, Excel) and other enterprise software.
  • Proven customer support experience.
• Preferred:
  • 2+ years of experience in an office-based customer service position or related experience working with complex or custom products.
• Standard working conditions include a temperature-controlled office and manufacturing environment.

This position does not now or in the future provide immigration sponsorship.

This position is subject to a background check. A prior conviction or pending charge will not automatically disqualify you from consideration. In accordance with the Fair Credit Reporting Act and Wisconsin Fair Employment Act, criminal histories will only be evaluated if the circumstances of the offense substantially relate to the duties of this position.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the associate for this position. Duties, activities, and responsibilities may change, or new ones may be assigned at any time with or without notice. Associate must be able to satisfactorily perform the essential functions of the position with or without reasonable accommodation.

Ki Mobility is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with disability.