Customer Representative Associate II - Bureau of Motor Vehicles

State-of-Maine; Augusta (ME); On-site; USD 23,000 - 33,000; Full time

Benefits offered by this job

13 paid holidays

12 days sick leave

3+ weeks vacation leave

Job summary

State of Maine’s Secretary of State - Bureau of Motor Vehicles seeks a Customer Representative Associate II in Augusta. You will process driver examinations statewide, assist the public and branch offices with scheduling, and ensure regulatory compliance with CDL and FMCSA standards.

The role emphasizes accuracy, teamwork, and strong communication. Candidates fit for a fast-paced, public-service environment will thrive here, with growth potential and a comprehensive benefits package.

Qualifications

• Experience in office and administrative support with knowledge of customer service and compliance.
• Ability to use independent decision-making per standard procedures.
• Authorized to work in the United States; background check and I-9 required.

Responsibilities

• Provide customer service via phone, email, and in person.
• Review and process applications, verify documentation, ensure regulatory compliance.
• Schedule, reschedule, and cancel exams; maintain records.
• Communicate with driving schools and support internal branch operations.

Skills

Team Collaboration

Communication Skills

Adaptability

Problem-Solving

Attention to Detail

Professionalism

Emotional Intelligence

Conflict Resolution

Time Management

Digital Fluency

Job description

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State..Position: Customer Representative Associate IIDepartment: Secretary of State - Bureau of Motor VehiclesDivision: Exams - Driver License ServicesLocation: Augusta, MaineSchedule: Monday – FridayJob Class: 6598Grade: 13Salary: $17.30 - $24.91Closing Date: October 7, 2026Join Our Team at the Department of the Secretary of State:At the Department of the Secretary of State, we are a team dedicated to providing efficient and exceptional service to our community. We prioritize work-life balance and offer great benefits to support our team in achieving professional success while maintaining personal well-being. Join a team that fosters a culture of teamwork, integrity, and continuous improvement, offering opportunities for growth and making a meaningful impact on the lives of our citizens.Are you ready to make a difference?We are looking for dedicated and collaborative individuals who thrive in a fast-paced, customer-focused environment. If you are passionate about delivering outstanding public service, contributing to a high-performing team, and supporting the people of Maine every day, we want you on our team.About the Position:The Customer Representative Associate II plays a key role in processing over 50,000 annual driver examinations statewide and ensuring compliance with Maine and federal licensing regulations within the Exams Unit. In this fast-paced, customer-focused position, you'll assist the public and 13 branch offices with exam scheduling, application processing, and regulatory requirements, including CDL and FMCSA standards. Ideal candidates are detail-oriented, organized, and committed to delivering outstanding service while supporting the safe and efficient licensing of Maine’s drivers.What We’re Looking For:Team Collaboration: Ability to work effectively within a team, contributing to shared goals and helping others succeed.Communication Skills: Clear and effective communication with colleagues, management, and stakeholders to ensure alignment and clarity.Adaptability: Willingness and ability to adapt to changing priorities, processes, and technologies.Problem-Solving: Strong critical thinking skills to identify issues and propose innovative solutions.Attention to Detail: A focus on accuracy and thoroughness in completing tasks and managing responsibilities.Professionalism: Maintain a positive and respectful work environment through thoughtful, courteous interactions.Key Competencies We Value:Emotional Intelligence: Empathetic, self-aware, and able to manage high-stress interactions with tact.Conflict Resolution: Handle difficult or emotional customer situations with patience and effectiveness.Time Management: Prioritize tasks and complete assignments accurately and on time.Commitment to Excellence: Dedication to high-quality work, accuracy, and upholding public trust.Continuous Improvement: A mindset focused on improving processes, learning new skills, and supporting team development.In this role, you will:Provide customer service via phone, email, and in person—including handling inquiries and resolving concerns.Review and process applications, verify documentation, and ensure regulatory compliance.Schedule, reschedule, and cancel exams while maintaining accurate records.Perform daily CDLIS checks and ensure medical certifications meet FMCSA requirements.Communicate with driving schools and support internal branch operations.Interpret and apply policies and procedures to real-world scenarios.Preference will be given to candidates who bring digital fluency and a process-improvement mindset:Comfort learning and adopting new technologies, experience streamlining or digitizing paper-based work, clear written communication, curiosity about emerging workplace tools, and the judgment to evaluate and verify their output before relying on it.Strong Communication Skills: Ability to provide excellent customer service over the phone, including clear articulation, active listening, and empathy.Exceptional Multi-tasking Abilities: Comfortable handling multiple tasks or systems simultaneously while maintaining focus and attention to detail.Adaptability and Flexibility: Open to change and able to shift priorities or duties quickly in a dynamic work environment.Positive Attitude: Maintains a calm, professional demeanor under pressure and contributes to a supportive team environment.MINIMUM QUALIFICATIONS :(Entry level knowledges, skills, and/or abilities may be acquired through, BUT ARE NOT LIMITED TO the following coursework/training and/or experience.)Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of the principles and practices of quality customer service to perform complex work in assisting the public with applications, fees, examinations, or social services that have an eligibility or compliance component; and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.All positions in this classification assume the qualifications of: Customer Representative Assistant I, Customer Representative Assistant II and Customer Representative Associate I.Applicants must be authorized to work in the United States. Please note that this position is not eligible for visa sponsorship or STEM OPT extensions, and successful candidates will be required to complete an I-9 form upon hire.The successful candidate must pass a National Criminal Background check, which may include fingerprinting.Why Join Our Team?We believe in supporting our workforce's health and well-being with a valuable total compensation package, including:Work-Life Fit: Take time for yourself with 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.Health Insurance Coverage: The State of Maine pays 85%-95% of employee-only premiums ($12,213.69 - $14,790.59 annual value) , depending on salary. Use this chart to find Premium Rates for you and your family, including the percentage of dependent coverage paid by the State.Dental Insurance: The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).Retirement Plan: The State contributes the equivalent of 14.06% of the employees’ pay towards the Maine Public Employees Retirement System (MainePERS).Gym Membership Reimbursement: Improve overall health with regular exercise and receive up to $40 per month to offset this expense.Health and Dependent Care Flexible Spending Accounts: Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.Public Service Student Loan Forgiveness: The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office .Living Resources Program: Navigate challenging work and life situations with our employee assistance program.Parental leave: is one of the most important benefits for any working parent. All employees who are welcoming a child—including non-birthing and adoptive parents—receive six weeks of fully paid parental leave . Additional unpaid leave may also be available, under the Family and Medical Leave Act .Voluntary Deferred Compensation: Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.Contact information:Questions about this position should be directed to Terri Kanaris Talent Acquisitions Specialist, via email [e-mail] Instructions:Interested applicants need to apply online by selecting the \"Apply for this opening\" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Applications cannot accepted after the posting closing date.If you require a paper application, please download and print one HERE or contact our office at 207-441-9993. Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Secretary of State, Office of Human Resources, 101 Hospital Street, Augusta, ME 04330 or faxed to 207-624-9313 . Be sure title of the job you are applying for is included. Applications cannot be accepted after the posting closing date.We are an Equal Opportunity Employer committed to building an inclusive workplace that respects and values diversity across all backgrounds..If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.