Customer Relations Coordinator

Kocourek Chevrolet; Town of Wausau (WI); On-site; USD 23,000 - 24,000; Full time

Job summary

Kocourek Chevrolet in Wisconsin is seeking a Customer Experience Coordinator to be the first point of contact for guests, handling calls across nine locations, scheduling routine services, and guiding guests to the right departments.

This role emphasizes a structured, goal-oriented approach with a friendly attitude to boost service retention, drive showroom traffic, and ensure timely follow-ups via calls, texts, and emails.

Qualifications

• Must be organized with strong time-management skills.
• Able to work in a structured, task-oriented environment.
• Positive, upbeat attitude and teamwork.
• Excellent communication and scheduling abilities.

Responsibilities

• Ensure and boost service retention and revenue.
• Field all incoming calls for all nine Kocourek locations and direct guests to the appropriate department promptly.
• Aid guests in scheduling routine services.
• Reach out via call, email, or text to guests who haven't visited for service since their purchase.
• Complete all assigned VIN service retention tasks by the end of each day.
• Send appointment reminders (via call, text, or email) to existing service guests.
• Monitor online chats and schedule service appointments based on guest requests.
• Amplify showroom traffic and support guests in connecting with the relevant sales team.
• Oversee online chats across all websites, ensuring timely follow-up with each guest.
• Manage Google My Business and website maintenance for the designated store.
• Monitor and respond to all GMB reviews.
• Address any social media reviews or comments.
• Regularly review the website for any discrepancies or inaccurate information.

Skills

Organizational skills

Team player

Goal-oriented

Customer service mindset

Job description

Customer Experience Coordinator

As the initial point of contact for our guests when they call our stores, your role is crucial in providing a top-notch experience. You'll be in charge of scheduling service appointments to enhance retention in our service departments and addressing any other inquiries our guests may have. This position plays a vital role in driving traffic across all areas of our business. You'll need to excel in a structured, task-oriented environment, maintaining a positive, upbeat attitude while demonstrating exceptional organizational skills. Being goal-oriented and a team player is essential.

PRIMARY RESPONSIBILITIES

• Ensure and boost service retention and revenue.
• Field all incoming calls for all nine Kocourek locations and direct guests to the appropriate department promptly.
• Aid guests in scheduling routine services.
• Reach out via call, email, or text to guests who haven't visited for service since their purchase.
• Complete all assigned VIN service retention tasks by the end of each day.
• Send appointment reminders (via call, text, or email) to existing service guests.
• Monitor online chats and schedule service appointments based on guest requests.
• Amplify showroom traffic and support guests in connecting with the relevant sales team.
• Oversee online chats across all websites, ensuring timely follow-up with each guest.
• Manage Google My Business and website maintenance for the designated store.
• Monitor and respond to all GMB reviews.
• Address any social media reviews or comments.
• Regularly review the website for any discrepancies or inaccurate information.

SECONDARY RESPONSIBILITIES

• Assist in event planning and contribute ideas for marketing/social media content (including TikTok, Facebook, Instagram, etc.).
• Assist in capturing videos and photos to complement social media posts.
• Perform other administrative duties as assigned, such as filing, scanning, and shredding.

HOURS

Monday - Saturday, up to 40 hours per week. Shifts may range from 9:30-6 and 10:30-7, with evening and Saturday shifts on a rotational basis. Saturday hours conclude at 4 pm. Wage for this position ranges from $16.50-$17.50/hour.

ATTIRE

Business Casual

PHYSICAL DEMANDS

None

WORK ENVIRONMENT

Typical non-smoking office environment.

Kocourek Automotive is an equal opportunity employer and does not discriminate in hiring or employment based on race, color, religion, sex, national origin, age, disability, or any other basis prohibited by federal, state, or local law.