Customer Onboarding Specialist

Circadia Health; Los Angeles (CA); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Stock options

Medical, dental, vision coverage

401(k)

Generous PTO

Company events

Job summary

Circadia Health, a growth-stage healthcare AI company, seeks a Customer Onboarding Specialist to guide skilled nursing facilities and care organizations from contract through go-live on our contactless remote monitoring platform.

You will collaborate with Sales, Customer Success, and IT stakeholders to ensure activation readiness and smooth handoffs. The role requires strong organization, multiple-project management, and a startup-friendly mindset at our El Segundo, CA headquarters.

Qualifications

• 2+ years in operations, onboarding, implementation, or project coordination, preferably in healthcare/healthtech
• Extremely organized with strong attention to detail
• Ability to manage multiple projects and timelines
• Experience coordinating across teams and stakeholders
• Strong written and verbal communication; ability to explain technical concepts simply
• Working knowledge of WiFi, VLANs, IP addressing, and EHR integrations
• Ability to learn new systems and processes
• Experience with CRM and project tools (HubSpot, monday.com)
• Comfortable in a fast-changing startup environment

Responsibilities

• Manage multiple customer onboardings from contract through go-live
• Coordinate across internal teams and customers to keep implementations on track
• Support Sales and Customer Success with technical onboarding inquiries
• Keep customer records accurate and ensure clean handoffs to Customer Success
• Adapt to evolving processes and refine onboarding workflows

Skills

Organization

Project coordination

Healthcare tech

CRM HubSpot

Communication

EHR integrations

IT concepts

Networking basics

monday.com

HubSpot

Tools

HubSpot

monday.com

Job description

About Circadia Health

Circadia Health is a growth-stage healthcare AI company on a mission to prevent avoidable hospitalizations and transform senior-care operations. Our Circadia Intelligence Platform combines:

• Contactless sensing that monitors respiration and motion with medical-grade accuracy
• Native predictive models that detect 85% of preventable adverse events several days in advance
• Enterprise integrations that operationalize predictions directly inside EHR, care-coordination, billing, and compliance workflows

Today, our technology touches 40,000+ post-acute patients daily across skilled-nursing, home-health, and home-care networks. We are backed by leading healthcare and AI investors and headquartered in El Segundo, CA.

About the role

As Circadia's Customer Onboarding Specialist, you'll be part of the GTM team, supporting customer onboarding and helping guide new skilled nursing facilities and care organizations from contract signature to go-live on our contactless remote monitoring platform. You'll work closely with internal teams, including Sales and Customer Success, and with external stakeholders such as facility leadership and IT contacts to prepare for each customer's activation and go-live. This role manages multiple implementations at once and helps refine our onboarding workflows as the business scales. While the role currently focuses on onboarding, responsibilities may shift to support other areas of the business as needs evolve.

This is a full-time, in-office role at our El Segundo, CA headquarters.

What You'll Do

• Manage multiple customer onboardings at once, from contract through go-live
• Coordinate across internal teams and customers to keep each implementation on track
• Support Sales and Customer Success in addressing customer questions, including technical inquiries, during onboarding
• Keep customer records accurate and ensure clean handoffs to Customer Success
• Adapt to evolving processes and help improve how we onboard customers

How Success is Measured

• Customers reach go-live on their target installation dates
• Reduction in average time from contract signature to go-live
• Readiness requirements complete before installation, with no day-of delays caused by missed setup
• Customer records accurate and current across all tracking systems
• Clean handoffs to Customer Success, with no missing account information
• Process gaps identified and flagged before they affect timelines

Must-have Qualifications

• 2+ years in operations, customer onboarding, implementation, or project coordination, preferably in healthcare or healthcare technology
• Extremely organized, with exceptional attention to detail
• Proven ability to manage multiple projects at once, each with its own timeline and stakeholders
• Experience coordinating across multiple teams and stakeholders to deliver on shared timelines
• Strong written and verbal communication, with the ability to explain technical concepts simply
• Working knowledge of technical concepts such as WiFi networks, VLANs, IP addressing, and EHR integrations
• Ability to quickly learn new systems, tools, and processes
• Experience with CRM and project management tools (e.g., HubSpot, monday.com)
• Comfortable operating in a fast-changing startup environment with evolving tools and process

Nice-to-haves

• Project management experience
• Experience with PointClickCare or other EHR systems
• Experience in or with skilled nursing facilities (SNFs), post-acute, or long-term care settings
• Experience onboarding customers for SaaS, hardware, or connected-device products

$75,000 - $90,000 a year

As a full-time Customer Onboarding Specialist, you will be employed by Circadia Health, Inc. The anticipated annual base salary range for this full-time position is $75,000 - $90,000. The base range is determined by role and level, and placement within the range will depend on a number of job-related factors, including but not limited to your skills, qualifications, experience, and location.

Annual salary is only one part of an employee's total compensation package at Circadia Health. We also offer:

• Meaningful employee stock options
• 100% company-paid medical, dental, and vision coverage
• 401(k)
• Competitive time off with pay policies including vacation, sick days, and company holidays
• Impact: your work will influence care decisions for tens of thousands of seniors every day.
• Culture: hard-working, mission-driven, and collaborative — with weekly and monthly social events like yoga, beach bonfires, and Wednesday/Friday team lunches.

Circadia Health is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other status protected by law.