Customer Experience Specialist

Ingersoll Rand; Mooresville (NC); On-site; USD 45,000 - 70,000; Full time

Job summary

Ingersoll Rand Inc. is seeking a Customer Experience Specialist to manage the day-to-day order-to-cash process and serve as the primary interface for customer inquiries.

You will own the end-to-end order lifecycle, ensure accurate pricing and configuration, and coordinate with Sales, Operations, and Finance to meet customer and business objectives. The role requires 2–5 years in customer service/order management, experience with ERP systems (SAP preferred), and the ability to juggle multiple

Qualifications

• Associate's degree preferred or equivalent experience.
• 2-5 years of experience in customer service, inside sales, or order management in manufacturing, industrial, or distribution environments.
• Proven experience with ERP systems (SAP preferred) and data accuracy.
• Ability to manage multiple priorities in a high-volume, fast-paced environment.
• Experience handling order-to-cash processes, backlog management, customer escalations, and claims resolution.

Responsibilities

• Own the end-to-end order lifecycle (quote to invoice) with accountability for accuracy, cycle time, and on-time delivery.
• Serve as the primary customer interface for transactional and service-related inquiries across phone, email, EDI, and portal channels.
• Execute and validate order entry, pricing, and configuration per policies and system controls.
• Proactively manage order flow, backlog, backorders, allocation, holds, and delivery commitments; communicate risks and recovery plans.
• Resolve order, pricing, and fulfillment issues within authority; escalate with clear problem statements and recommended solutions.
• Serve as the primary contact for customer claims, owning end-to-end claims process including intake, root cause analysis, coordination, and resolution.
• Partner with Sales to support account execution, including quote follow-up, order conversion, and lifecycle opportunities.
• Collaborate cross-functionally with Sales, Operations, Supply Chain, and Finance to remove barriers and improve service performance.
• Maintain data accuracy and standard work to support efficiency and consistency.
• Identify opportunities for continuous improvement in order-to-cash processes and customer service execution.
• Other duties as assigned

Skills

Customer service

Order management

ERP systems

Education

Associate's degree in Business or related field

Tools

SAP

Job description

Customer Experience Specialist

Ingersoll Rand is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.

Job Overview

The Customer Service Specialist plays a critical role in delivering a high-quality customer experience through effective execution of the order-to-cash process. This position owns the day-to-day transactional relationship with customers and ensures accurate, timely processing of orders, claims, and service requests.

This role serves as the primary interface for customer inquiries and is accountable for managing order lifecycle performance, resolving issues, and coordinating cross-functionally to meet customer and business objectives. Success in this role requires strong execution discipline, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Own the end-to-end order lifecycle (quote to invoice) with accountability for accuracy, cycle time, and on-time delivery performance
• Serve as the primary customer interface for all transactional and service-related inquiries across phone, email, EDI, and portal channels, ensuring timely and professional resolution
• Execute and validate order entry, pricing, and configuration requirements in compliance with commercial policies, contracts, and system controls
• Proactively manage order flow, including backlog, backorders, allocation, order holds, and delivery commitments; communicate risks and recovery plans to customers and Sales
• Resolve order, pricing, and fulfillment issues within defined authority levels; elevate issues with clear problem statements and recommended solutions when needed
• Serve as the primary point of contact for customer claims, owning the end-to-end claims process including intake, documentation, root cause analysis, cross-functional coordination, and timely resolution
• Partner with Sales to support account execution, including quote follow-up, order conversion, and proactive outreach on opportunities such as restocking, expediting, and lifecycle replacements
• Collaborate cross-functionally with Sales, Operations, Supply Chain, and Finance to remove barriers and improve service performance
• Maintain data accuracy and adhere to standard work processes to support operational efficiency and consistency
• Identify opportunities for continuous improvement in order-to-cash processes and customer service execution
• Other duties as assigned

Requirements

• Associate's degree in Business or a related field preferred or equivalent experience considered
• 2-5 years of experience in customer service, inside sales, or order management in a manufacturing, industrial, or distribution environment
• Proven experience working within ERP systems (SAP preferred) with strong attention to data accuracy
• Demonstrated ability to manage multiple priorities in a high-volume, fast-paced environment
• Experience handling order-to-cash processes, backlog management, customer escalations, and claims resolution

Travel Requirements

Less than 5% travel for occasional team meetings, customer visits, training sessions, and physical inventory activities

Key Competencies

• Customer Focus: Prioritizes customer needs while balancing business objectives; builds trust through responsiveness, follow-through, and solution-oriented communication
• Collaboration: Works effectively across Sales, Operations, and internal teams to drive alignment, remove blockers, and deliver results
• Communication: Communicates clearly and professionally; manages expectations, de-escalates issues, and influences outcomes
• Execution & Accountability: Demonstrates strong ownership of transactional work, ensuring accuracy and timely completion of all responsibilities
• Process Discipline: Follows standard work and maintains consistency in order management and customer service processes
• Continuous Improvement: Identifies and implements opportunities to improve efficiency, data accuracy, and service performance

Ingersoll Rand Inc. (NYSE:IR), driven by an entrepreneurial spirit and ownership mindset, is dedicated to helping make life better for our employees, customers and communities. Customers lean on us for our technology-driven excellence in mission-critical flow creation and industrial solutions across 40+ respected brands where our products and services excel in the most complex and harsh conditions. Our employees develop customers for life through their daily commitment to expertise, productivity and efficiency. For more information, visit www.IRCO.com.