Customer Experience Specialist

Ingersoll Rand Inc.; Mooresville (NC); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Job summary

Ingersoll Rand is seeking a Customer Service Specialist to own the end-to-end order lifecycle and ensure accurate, timely processing of orders, claims and service requests.

You will be the primary interface for customers across phone, email, EDI and portal channels, coordinating with Sales, Operations, and Finance to meet customer and business goals. The role requires attention to detail, strong execution, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Associate’s degree in Business or related field, or equivalent experience.
• 2–5 years in customer service, inside sales, or order management in manufacturing or distribution.
• Experience with ERP systems (SAP preferred) and data accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience with order-to-cash processes, backlog management, and claims resolution.

Responsibilities

• Own the end-to-end order lifecycle (quote to invoice) with accountability for accuracy and on-time delivery.
• Serve as the primary interface for all transactional inquiries via phone, email, EDI, and portal.
• Execute and validate order entry, pricing, and configuration per policies and contracts.
• Proactively manage order flow including backlog, backorders, and delivery commitments.
• Resolve order, pricing, and fulfillment issues within defined authority levels; escalate as needed.
• Serve as the primary contact for customer claims and own the end-to-end claims process.
• Partner with Sales to support account execution and opportunities such as restocking and expediting.
• Collaborate cross-functionally with Sales, Operations, Supply Chain, and Finance to improve service.
• Maintain data accuracy and adhere to standard work processes.
• Identify opportunities for continuous improvement in order-to-cash processes and customer service.
• Other duties as assigned
• Travel: Less than 5% travel for occasional team meetings and customer visits.

Skills

Order management

Customer service

Multitasking

Cross-functional collaboration

Data accuracy

Education

Associate’s degree in Business or related field

Tools

SAP

Job description

Ingersoll Rand is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.

Job Overview :??

The Customer Service Specialist plays a critical role in delivering a high-quality customer experience through effective execution of the order-to-cash process. This position owns the day-to-day transactional relationship with customers and ensures accurate, timely processing of orders, claims, and service requests.

This role serves as the primary interface for customer inquiries and is accountable for managing order lifecycle performance, resolving issues, and coordinating cross-functionally to meet customer and business objectives. Success in this role requires strong execution discipline, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities :??

• Own the end-to-end order lifecycle (quote to invoice) with accountability for accuracy, cycle time, and on-time delivery performance
• Serve as the primary customer interface for all transactional and service-related inquiries across phone, email, EDI, and portal channels, ensuring timely and professional resolution
• Execute and validate order entry, pricing, and configuration requirements in compliance with commercial policies, contracts, and system controls
• Proactively manage order flow, including backlog, backorders, allocation, order holds, and delivery commitments; communicate risks and recovery plans to customers and Sales
• Resolve order, pricing, and fulfillment issues within defined authority levels; escal ... ???
• Serve as the primary point of contact for customer claims, owning the end-to-end claims process including intake, documentation, root cause analysis, cross-functional coordination, and timely resolution
• Partner with Sales to support account execution, including quote follow-up, order conversion, and proactive outreach on opportunities such as restocking, expediting, and lifecycle replacements
• Collaborate cross-functionally with Sales, Operations, Supply Chain, and Finance to remove barriers and improve service performance
• Maintain data accuracy and adhere to standard work processes to support operational efficiency and consistency
• Identify opportunities for continuous improvement in order-to-cash processes and customer service execution
• Other duties as assigned

Requirements:? ?

• Associate’s degree in Business or a related field preferred or equivalent experience considered
• 2–5 years of experience in customer service, inside sales, or order management in a manufacturing, industrial, or distribution environment
• Proven experience working within ERP systems (SAP preferred) with strong attention to data accuracy
• Demonstrated ability to manage multiple priorities in a high-volume, fast-paced environment
• Experience handling order-to-cash processes, backlog management, customer escalations, and claims resolution

Travel Requirements: ?

Less than 5% travel for occasional team meetings, customer visits, training sessions, and physical inventory activities

Customer Focus: Prioritizes customer needs while balancing business objectives; builds trust through responsiveness, follow-through, and solution-oriented communication

Collaboration: Works effectively across Sales, Operations, and internal teams to drive alignment, remove blockers, and deliver results

Communication: Communicates clearly and professionally; manages expectations, de-escalates issues, and influences outcomes

Execution & Accountability: Demonstrates strong ownership of transactional work, ensuring accuracy and timely completion of all responsibilities

Process Discipline: Follows standard work and maintains consistency in order management and customer service processes

Continuous Improvement: Identifies and implements opportunities to improve efficiency, data accuracy, and service performance

Ingersoll Rand Inc. (NYSE:IR), driven by an entrepreneurial spirit and ownership mindset, is dedicated to helping make life better for our employees, customers and communities. Customers lean on us for our technology-driven excellence in mission-critical flow creation and industrial solutions across 40+ respected brands where our products and services excel in the most complex and harsh conditions. Our employees develop customers for life through their daily commitment to expertise, productivity and efficiency. For more information, visit www.IRCO.com.

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What we Offer

• At Ingersoll Rand, we embrace a culture of personal ownership — taking responsibility for our company, our communities, and our environment, as well as our individual health and well-being. Our comprehensive benefits package is designed to empower you with the tools and support necessary to take charge of your health, ensuring that together, we can continue to make life better. Our range of benefits includes health care options like medical and prescription plans, dental and vision coverage, as well as wellness programs. Additionally, we provide life insurance, a robust 401(k) plan, paid time off, and even an employee stock grant, among other offerings. These benefits are our commitment to you, so you can be your best at work and beyond.