Customer Experience & Service Comm Liaison

PRTC; Potomac Mills (VA); On-site; USD 28,000 - 40,000; Part time

Job summary

PRTC seeks a part-time Clerical Customer Experience Liaison to strengthen communications between operators, dispatch, and customers across OmniRide corridors in Woodbridge, VA. You will coordinate training, monitor service issues, and promote accountability and transparency in daily operations.

The role emphasizes empathetic communication, issue resolution, and collaboration with contractor leadership to improve rider experience and public information campaigns.

Qualifications

• High school diploma or equivalent and experience in transit operations, customer experience, or contractor oversight.
• Strong written and oral communication abilities.
• Ability to influence without direct authority.

Responsibilities

• Establish and monitor communication protocols between Operators, Dispatch, bus contractor management, and OmniRide.
• Ensure service disruptions are communicated accurately and promptly to OmniRide.
• Identify breakdowns in the Operator-Dispatch-PRTC chain and implement corrective procedures.
• Lead customer service training for Operators and Supervisors in partnership with contractor leadership.
• Develop training on communicating delays and disruptions empathetically, managing competing demands, and tracking attendance.
• Create service performance dashboards focused on customer-facing metrics.
• Provide quarterly improvement recommendations to OmniRide and bus contractor leadership.
• Facilitate joint improvement meetings between OmniRide and bus contractor leadership.

Skills

Communication

Conflict resolution

Process improvement

Education

High school diploma or equivalent

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Omnilink Customer Service Part Time Clerical Woodbridge, VA, US

Salary Range: $25.00 To $25.00 Hourly

General Definition of Work

The Customer Experience & Service Communications Liaison serves as the impartial bridge between PRTC, bus contractor management, dispatch, operators, and customers. This role ensures timely, empathetic, and accurate communication across all service touchpoints while promoting a culture of accountability, transparency, and service ownership.

This position is responsible for improving the rider experience by strengthening communication protocols, coordinating customer service training, increasing operator engagement, and ensuring service issues are proactively addressed and communicated. Work is performed under the supervision of the Customer Experience Manager.

This position is considered to be Essential Personnel and will be expected to work during inclement weather and emergencies as determined by management.

Essential Functions

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Communication Alignment & Information Flow

Establish and monitor communication protocols between Operators, Dispatch, bus contractor management, and OmniRide.

Ensure service disruptions are communicated accurately and promptly to OmniRide.

Identify breakdowns in the Operator - Dispatch - PRTC chain and implement corrective procedures.

Serve as the designated liaison between PRTC Customer Service and bus contractor Supervisors (including Pentagon operations).

Customer Experience & Empathy Training

Develop and coordinate quarterly mandatory customer service training for Operators and Supervisors (in partnership with bus contractor leadership).

Provide training focused on:

• Communicating delays and service disruptions empathetically
• Managing multiple competing demands while maintaining customer awareness
• Track attendance and performance outcomes; recommend contractual inclusion if needed.

Service Ownership & Accountability

Work with bus contractor leadership to:

• Promote adoption of new service initiatives
• Define clear accountability metrics
• Encourage proactive service ownership rather than status quo operations
• Create service performance dashboards focused on customer-facing metrics (not just on-time performance).

Customer Transparency & Public Education

Lead “Behind the Scenes” communication initiatives explaining:

• How routes are planned
• Causes of delays
• Roles and responsibilities between OmniRide and the bus contractor

Partner with Marketing to implement campaigns such as:

• “Meet the Operators”
• Operator spotlight features
• Day-in-the-life content to humanize the workforce

Operator Engagement & Incentive Programs

Review existing bus contractor incentive programs.

Develop or enhance operator recognition initiatives in partnership with OmniRide leadership.

Implement structured recognition tied to customer commendations and service excellence.

Collect and analyze rider complaints and commendations.

Identify recurring themes and operational patterns.

Provide quarterly improvement recommendations to OmniRide and bus contractor leadership.

Facilitate joint improvement meetings between OmniRide and bus contractor leadership.

Minimum Qualifications

High school diploma or equivalent and considerable experience in transit operations, customer experience, or contractor oversight or equivalent combination of education and experience.

Special Qualifications/Preferred Skills

Strong communication, conflict resolution, and process improvement skills.

Ability to influence without direct authority.

Experience working with public agencies and contractors.

Job Specifications

Some knowledge of clerical and administrative duties in an office setting; working knowledge of transportation and routing; thorough knowledge of correct English usage, including spelling, grammar and punctuation; working knowledge of the organization's rules, policies, and procedures applicable to assigned function; working knowledge of record keeping.

Skill in the use of personal computers, associated software packages, hardware, and peripheral equipment; skill in data entry; skill in customer service and professional phone communications; skill in developing and presenting reports as required.

Ability to communicate effectively in oral and written form; ability to compose and prepare correspondence; ability to deal courteously and effectively with the public; ability to handle confidential information according to established procedure; ability to work collaboratively with other departments; ability to handle confidential information according to established procedure; ability to be detail oriented and to manage multiple tasks; ability to analyze support issues and to utilize problem solving/analysis to resolve and/or escape these issues in a timely manner; ability to type at a reasonable pace; ability to read maps and knowledge of local street geography; ability to establish and maintain effective working relationships with associates, customers, department directors and managers, dispatchers, and the general public.

Working Conditions

This work is sedentary and requires little to no exertion of force; work regularly requires speaking or hearing, using hands to finger, handle or feel and repetitive motions, frequently requires sitting and occasionally requires standing and walking; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data and operating machines; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

The statements in this job description are intended to describe the general nature and level of work being performed by incumbent(s) assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.