Customer Experience Preceptor

Allina Health; United States; On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

Medical/Dental

PTO/Time Away

Retirement Savings Plans

Job summary

Allina Health is a not-for-profit health system dedicated to providing exceptional care across Minnesota and western Wisconsin. This role supports onboarding and ongoing coaching in the Customer Experience Center, combining classroom learning with hands-on shadowing to ensure new hires are prepared for day-to-day duties.

As a preceptor, you’ll mentor colleagues, assist with scheduling and patient access, and model professional communication while upholding confidentiality in a fast-paced health

Qualifications

• Experience in training and/or education or aptitude to train new employees.
• Ability to work efficiently in a fast-paced, demanding environment with high call volume.
• Excellent verbal communication, listening, and telephone etiquette; ability to build relationships.
• Ability to effectively incorporate use of technology in scheduling and patient access workflows.

Responsibilities

• Precepts and mentors new hires, providing individualized training beyond classroom learning.
• Supports inbound clinic scheduling calls and other business needs.
• Maintains data accuracy in system registrations and schedules; follows systemwide processes.

Skills

Training background

Fast-paced environment

Communication skills

Telephone etiquette

Confidentiality

Punctuality

Education

High School/GED, Vocational, or Associates Degree

Tools

Epic

Job description

Location Address:

2925 Chicago AveLoading DockMinneapolis, MN 55407-1321

Date Posted:

August 12, 2026

Department:

16008774 Customer Experience Center HOS

Shift:

Day (United States of America)

Shift Length:

8 hour shift

Hours Per Week:

40

Union Contract:

Non-Union-NCT

Weekend Rotation:

Occasional

Job Summary:

Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well‑being, and enriching your career.

Key Position Details:

Consider joining our Customer Experience Call Center!

This specialized precepting role partners closely with new employees to provide individualized training and development beyond the classroom setting. The position supports personalized learning, job shadowing, and hands‑on coaching to help new hires gradually build confidence and assume day‑to‑day responsibilities.

When not actively precepting, this role supports inbound clinic scheduling calls and other calls as business needs determine. Through ongoing mentorship and practical support, the preceptor helps ensure a successful onboarding experience and promotes employee growth and development.

• Full‑time (40 hours/week) and full benefits
• Onboarding: First 8 weeks – 8:00 AM- 4:30 PM Mon‑Fri. This includes instructor led classes, colleague shadowing and taking calls.
• Customer Experience Center is open 24/7/365
• Coverage at the Allina Commons and the Customer Experience Center in Coon Rapids
• Typical schedule is Monday‑Friday from 8:00am-4:30pm
• Weekends may be a part of schedule
• Candidates must be flexible to meet business needs
• Public transportation options are available for both locations

Learn a little more about what makes our customer experience centers unique:
Meet our Care Team members: Customer Experience Center

An ideal candidate would possess:

• Background in training and/or education; or an aptitude to train and work with new employees
• Ability to work efficiently in a fast‑paced, demanding environment with high call volume.
• Detail oriented individual with strong relationship building skills, excellent verbal communication, good listening, and strong telephone etiquette
• Ability to effectively incorporate use of technology
• Problem solving skills as related to appointment scheduling
• Ability to maintain confidentiality of patient and practice information
• Consistent attendance and punctuality

Job Description:

Performs basic and advanced scheduling and phone support with an emphasis on customer service to enhance the customer experience. Assists patient, clinical professionals and the general public with access to health care services.

Principle Responsibilities

• Provides patient access to systemwide services.
  • Identifies need of customer by using active listening skills.
  • Assists patient, clinical professionals and the general public with access to healthcare services.
  • Performs basic and advanced scheduling and phone support with an emphasis on customer service to enhance the customer experience.
  • May assist in discharge scheduling, specialty scheduling, managing work queues(referral, patient, insurance, orders) patient account support and precepting of co‑workers.
  • May assist customers with systemwide navigation.
  • May provide systemwide paging services.
• Ensures data collection entries are accurate and complete.
  • System‑wide registration processes are consistently followed to ensure accuracy.
  • May include data needed to page critical events.
  • May include creating telephone and triage encounters.
• Utilizes various computer systems to perform scheduling and registration process including an electronic medical record.
  • May utilizing digital platform tools.
  • May operate a multi‑phone system.
• Other duties as assigned.

Required Qualifications

• Must be 16 years of age with education and/or experience needed to meet required principle competencies as listed on the job description
• Experience within the Allina Health Customer Experience Center, appointment scheduling, and/or health care setting
• Role related Epic Experience

Preferred Qualifications

• High School/GED, Vocational, or Associates Degree

Physical Demands

• Sedentary:
• Lifting weight up to 10 lbs. occasionally, negligible weight frequently

Pay Range

Pay Range: $22.04 to $30.01 per hour

The pay described reflects the base hiring pay range. Your starting rate would depend on a variety of factors including, but not limited to, your experience, education, and the union agreement (if applicable). Shift, weekend and/or other differentials may be available to increase your pay rate for certain shifts or work.

Benefit Summary

Allina Health believes the best way to provide safe and compassionate care for our patients is by nurturing the passion of those who care for them. That’s why we devote extraordinary resources to help you grow and thrive — not only as a professional but also as a whole person. When you join our team, you have access to a wealth of valuable employee benefits that support the total well‑being — mind, body, spirit and community — of you and your family members.

Allina Health is all in on your well‑being. Because well‑being means something different to everyone, our award‑winning program provides you with the resources you need to help you navigate your personal journey. This includes well‑being dollars, dedicated well‑being navigators, and many programs, activities, articles, videos, personal coaching and tools to support you on your journey.

We are focused on creating an inclusive workplace so everyone can see themselves as part of our care team. Our care teams are as diverse as the communities we serve and proud to be contributing to the mission of a leading health care organization. Our pioneering approach to well‑being helps every member of our care team feel a deep sense of connection and joy in their work.

Benefits include:

• Medical/Dental
• PTO/Time Away
• Retirement Savings Plans
• Life Insurance
• Short‑term/Long‑term Disability
• Voluntary Benefits (vision, legal, critical illness)
• Tuition Reimbursement or Continuing Medical Education as applicable
• Student Loan Support Benefits to navigate the Federal Public Service Loan Forgiveness Program
• Allina Health is a 501(c)(3) eligible employer

*Benefit eligibility/offerings are determined by FTE and if you are represented by a union.