Customer Data Specialist

The McAlear Group; Maumee (OH); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

401k

Health insurance

Life insurance

Employee Assistance Program (EAP)

Disability insurance

Paid time off

Job summary

The McAlear Group is seeking a Customer Data Specialist to manage order entry, auditing, and customer communications. The role supports multiple departments to resolve order discrepancies and maintain accurate customer files. Strong knowledge of the company's product catalog is required.

Ideal candidates will have a two-year college degree or equivalent experience, plus data entry exposure. The position includes clerical duties and opportunities to contribute to process improvements.

Qualifications

• Two-year college degree or an equivalent combination of education and experience.
• One or more years of business experience with significant exposure to Data Entry.

Responsibilities

• Entering a high volume of orders while maintaining accuracy for pricing, quantity, part number, etc.
• Correspond with customers by email (primarily), fax and phone
• Correspond with different departments by email (primarily) and phone
• Notify customers of order concerns and enter modifications according to preferences
• Follow up on orders to ensure timely delivery
• Communicate with supporting departments to ensure customer satisfaction
• Communicate with staff or supervisor when issues arise
• Promote new product lines and special offers
• Increase sales through cross selling and up-selling
• Update and maintain customer files and contacts

Skills

MS Office

Salesforce

Customer service

Communication skills

Self-motivation

Detail oriented

Teamwork

Adaptability

Education

Two-year college degree or equivalent

Data entry experience

Tools

Salesforce CRM

Job description

The Customer Data Specialist is responsible for order entry, auditing orders and contacting customers, sales, or other departments to resolve order discrepancies. This position oversees all facets of order service, maintains customer files and provides clerical and administrative support. The successful candidate must thoroughly understand order entry and have a good knowledge of the company’s products

Our company believes in the Ideal Team Player. We follow the model behaviors of Humble (quick to point out the contributions of others), Hungry (self-motivated and diligent), Smart (socially appropriate and aware), Safety-Minded (works to lower safety risks, Quality-Minded (take pride in their work) and Attendance (recognizes their presence is important).

ESSENTIAL JOB DUTIES & RESPONSIBILITIES:

• Entering a high volume of orders while maintaining accuracy for areas in pricing, quantity, part number, etc.
• Correspond with customers by email (primarily), fax and phone
• Correspond with different departments by email (primarily) and phone
• Ensures quality and enhances customer satisfaction by notifying customers of any order concerns, as well as entering order modifications according to customer preference and/or specifications
• Follow up on orders when necessary to ensure timely delivery
• Communicates with supporting departments to ensure continuous customer satisfaction
• Communicates with appropriate staff or supervisor when concerns or issues arise
• Promotes new product lines & special offers
• Increase sales through cross selling & up-selling
• Updates and maintains customer file – customer profile and contacts

NON-ESSENTIAL JOB DUTIES & RESPONSIBILITIES:

• Identify areas of improvement of sales, marketing, purchasing department
• Support teammates
• All other duties as assigned

PHYSICAL DEMANDS & WORK ENVIRONMENT:

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift to fifteen (15) pounds

COMPENTENCY, KNOWLEDGE, SKILLS & ABILITIES:

• Strong computer skills, working knowledge of MS Office (Word, Excel, Outlook, Teams, Salesforce)
• Ability to effectively communicate with customers, resolving issues while maintaining the highest standard of empathy and compassion for customers’ needs and concerns
• Ability to work with limited supervision and highly self-motivated
• Able to change focus frequently and often while being detail oriented and well organized
• Ability to effectively adapt to fast paced environment
• Strong interpersonal, written, communication and organizational skills
• Able to work independently as well as in a team environment
• Ability to understand the company’s complete catalog of products

EDUCATION & EXPERIENCE:

PREFERRED:

• Preferred: Two-year college degree or an equivalent combination of education and experience
• One or more years of business experience with significant exposure to Data Entry

The McAlear Group offers a full range of benefits for eligible employee including 401k, health and life insurance, Employee Assistance Program (EAP), disability coverage, and PTO.